We have our head office in Coimbatore and have separate main codes for ESI and PF. Currently, we have opened new branches in other districts in Tamil Nadu. Do we need separate main codes for ESI and PF for these branches or is a sub-code sufficient? Could you please provide detailed information on this topic and the relevant websites for reference?
From India, Madras
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2From India, Madras
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Ms. Renuka,
First, what business are you doing in your concern? Only then can I provide suggestions because many matters depend on this. Alternatively, you may contact the respective person. For PF-related queries, you may contact the Enforcement Officer in your PF Office section. For ESI matters, please reach out to the Inspector of ESI in your Subregional office. They will provide you with clear information.
Regards,
S. Muthu
From India, Madras
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First, what business are you doing in your concern? Only then can I provide suggestions because many matters depend on this. Alternatively, you may contact the respective person. For PF-related queries, you may contact the Enforcement Officer in your PF Office section. For ESI matters, please reach out to the Inspector of ESI in your Subregional office. They will provide you with clear information.
Regards,
S. Muthu
From India, Madras
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Dear Mr. S. Muthu,
This is for your kind information that we have a Textile Retail outlet in a few districts of Tamil Nadu with the Head office and retail outlet located in Coimbatore. We already have one main code for ESI and PF coverage. For all new outlets in other districts, should we use the same code or do we need to obtain a sub-code or a new main code?
Awaiting a reply from the learned professionals, please.
With Regards, C. Renuka
From India, Madras
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This is for your kind information that we have a Textile Retail outlet in a few districts of Tamil Nadu with the Head office and retail outlet located in Coimbatore. We already have one main code for ESI and PF coverage. For all new outlets in other districts, should we use the same code or do we need to obtain a sub-code or a new main code?
Awaiting a reply from the learned professionals, please.
With Regards, C. Renuka
From India, Madras
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Dear Renuka,
You can deposit the PF in the same code, and for that, you must make a consolidated paysheet or have the backup of all the paysheets of all the branches. You can create a summary for branch-wise payment details and PF information. Then, submit the consolidated PF Challan and send the scanned copy of the challan and Form 5 details to all the branches' HR Department. This way, they can produce the same to the inspecting authorities in case of any audit.
Thank you.
From India, Kumbakonam
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You can deposit the PF in the same code, and for that, you must make a consolidated paysheet or have the backup of all the paysheets of all the branches. You can create a summary for branch-wise payment details and PF information. Then, submit the consolidated PF Challan and send the scanned copy of the challan and Form 5 details to all the branches' HR Department. This way, they can produce the same to the inspecting authorities in case of any audit.
Thank you.
From India, Kumbakonam
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Dear Mr.S.Bhaskar, Thanks for your prompt reply and kindly let me know that what are the formalities to get ESI and PF sub-code and when we are supposed to get Sub-code? With Regards, C.Renuka
From India, Madras
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From India, Madras
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Hi there,
You can easily obtain an ESI sub-code for any region in India online. Simply visit the ESI website, where you log in to generate your monthly ESI challan. Look for the option to request an ESI sub-code, and enter the required details. There is no need to visit the ESI office in person. Your sub-code allotment letter will be sent to you promptly via email.
Regards,
Kennady
HR Consultant
From India, Madras
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You can easily obtain an ESI sub-code for any region in India online. Simply visit the ESI website, where you log in to generate your monthly ESI challan. Look for the option to request an ESI sub-code, and enter the required details. There is no need to visit the ESI office in person. Your sub-code allotment letter will be sent to you promptly via email.
Regards,
Kennady
HR Consultant
From India, Madras
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Only one Code / sub-code for the employees under your pay roll - wherever they are posted in India. Rajusiachen
From India, Coimbatore
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From India, Coimbatore
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Dear Sir,
When we file the monthly returns and forms in the respective region, shall we quote one main code received for the Head Office, even for our office in other districts? When ESI is allotting a sub-code, why not for PF?
With Regards,
C. Renuka
From India, Madras
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When we file the monthly returns and forms in the respective region, shall we quote one main code received for the Head Office, even for our office in other districts? When ESI is allotting a sub-code, why not for PF?
With Regards,
C. Renuka
From India, Madras
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My dear friend,
You do not need to apply for any sub-code for any of the branches if the main office is covered under PF & ESIC. Just prepare the salary sheet as one (covering the employees under one code) and pay contributions in the main code (PF & ESIC).
Stay cool,
Atom
From India, Phagwara
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You do not need to apply for any sub-code for any of the branches if the main office is covered under PF & ESIC. Just prepare the salary sheet as one (covering the employees under one code) and pay contributions in the main code (PF & ESIC).
Stay cool,
Atom
From India, Phagwara
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Sir, I am interested in a,b,c of PF documentation, policy on the subject required for HR Manager. An early reply is requested.
From India, Delhi
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From India, Delhi
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Dear Mr./Ms. Atom,
When ESI is allotting sub-codes for the branches, why don't we apply for sub-codes for the other branches located far from the Head Office? I believe it will be easier to maintain statutory records if we have sub-codes. Could you kindly advise on the procedure for obtaining the same?
Thanks & Regards,
C. Renuka
From India, Madras
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When ESI is allotting sub-codes for the branches, why don't we apply for sub-codes for the other branches located far from the Head Office? I believe it will be easier to maintain statutory records if we have sub-codes. Could you kindly advise on the procedure for obtaining the same?
Thanks & Regards,
C. Renuka
From India, Madras
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Dear Mr.Kennedy, Thanks a Lot, as you said tried and got sub-code within a minute. Kindly let me know if any for PF sub-code also please... With Regards, C.Renuka
From India, Madras
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From India, Madras
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Hi,
You should obtain a subcode for ESI for every region, without which employees of that region cannot get their ESI benefits in the place where they are working. However, this is not the case for PF. With one main PF code, you can cover all your employees working anywhere in India. But for administrative reasons, you may obtain a new separate PF code for the other region. A PF subcode is provided within the establishment to enroll contract employees who do not have their own PF code. You cannot use it for any other region as is the case with ESI.
Regards,
Kennedy
HR Consultant
From India, Madras
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You should obtain a subcode for ESI for every region, without which employees of that region cannot get their ESI benefits in the place where they are working. However, this is not the case for PF. With one main PF code, you can cover all your employees working anywhere in India. But for administrative reasons, you may obtain a new separate PF code for the other region. A PF subcode is provided within the establishment to enroll contract employees who do not have their own PF code. You cannot use it for any other region as is the case with ESI.
Regards,
Kennedy
HR Consultant
From India, Madras
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Dear Sir,
As they are regular employees of the Coimbatore office, you are deputing them to work at the new office in other parts of Tamil Nadu. You can remit the P.F. and ESI in the same code as Coimbatore and submit Returns. In the case of ESI, they can opt for the Dispensary services at the place where they are working. Also, consult the ESI Local Office Manager for this purpose.
D. Gurumurthy HR/IR Consultant
From India, Hyderabad
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As they are regular employees of the Coimbatore office, you are deputing them to work at the new office in other parts of Tamil Nadu. You can remit the P.F. and ESI in the same code as Coimbatore and submit Returns. In the case of ESI, they can opt for the Dispensary services at the place where they are working. Also, consult the ESI Local Office Manager for this purpose.
D. Gurumurthy HR/IR Consultant
From India, Hyderabad
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Subject: Re: ESI and PF Sub Code
Hi,
You can easily get ESI sub-code for any region in India online. You can use the ESI website, the same one you log in to for generating monthly ESI challan. There is an option for obtaining ESI sub-code. Key in the details you are asked for. You need not even go to the ESI office. You will receive the sub-code allotment letter by mail in no time. However, if the mail mentions a sub-code number and password that do not open the ESI webpage, please contact the particular SRO ESIC office for this matter.
For EPF, you can deposit the PF in the same code, and for that, you must create a consolidated paysheet or have the backup of all the paysheets from all the branches.
Regards,
R.S. PAGAD
ADVOCATE
From India, Bengaluru
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Hi,
You can easily get ESI sub-code for any region in India online. You can use the ESI website, the same one you log in to for generating monthly ESI challan. There is an option for obtaining ESI sub-code. Key in the details you are asked for. You need not even go to the ESI office. You will receive the sub-code allotment letter by mail in no time. However, if the mail mentions a sub-code number and password that do not open the ESI webpage, please contact the particular SRO ESIC office for this matter.
For EPF, you can deposit the PF in the same code, and for that, you must create a consolidated paysheet or have the backup of all the paysheets from all the branches.
Regards,
R.S. PAGAD
ADVOCATE
From India, Bengaluru
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Dear Professionals,
In the matter of EPF, you can deposit the PF in the same code except J & K. As we are an MNC engaged in construction work in J & K, EPF rules are completely different for J & K EPF. This information is for your reference only.
Thank you.
From India, Delhi
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In the matter of EPF, you can deposit the PF in the same code except J & K. As we are an MNC engaged in construction work in J & K, EPF rules are completely different for J & K EPF. This information is for your reference only.
Thank you.
From India, Delhi
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Dear Renuka Ji,
Though you can maintain one code for your establishment all over India wherever they work. In that process, you may deposit the PF contribution, branch/site wise under the same PF Code. However, if you have 20 or more employees permanently posted at any particular site/branch, it would be advisable to have independent PF codes for the said branch under Section 2A of EPF & Misc provision Act in view to have smooth working and administrative control.
This will benefit your employees posted at different sites/branches as they will get all information about their contribution and PF dues very easily, and your company will also feel more comfortable administratively.
Regards,
S C BHATIA
Management Consultant & Labour Law Advisor
From India, Delhi
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Though you can maintain one code for your establishment all over India wherever they work. In that process, you may deposit the PF contribution, branch/site wise under the same PF Code. However, if you have 20 or more employees permanently posted at any particular site/branch, it would be advisable to have independent PF codes for the said branch under Section 2A of EPF & Misc provision Act in view to have smooth working and administrative control.
This will benefit your employees posted at different sites/branches as they will get all information about their contribution and PF dues very easily, and your company will also feel more comfortable administratively.
Regards,
S C BHATIA
Management Consultant & Labour Law Advisor
From India, Delhi
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Dear Sir, Thank you very much for your response and citing connecting legal provision. We are taking steps to take new code for the other branches. With Regards, C.Renuka
From India, Madras
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From India, Madras
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Can anyone share how many days an employer can provide leave to employees as per statutory regulations? What types of leaves (e.g., EL, CL, ML, etc.) need to be given to employees? Also, what is the preferred format for maintaining leave records?
Thank you.
From India, Delhi
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Thank you.
From India, Delhi
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Dear Friend prghr, Greetings... Kindly raise your query afresh as new thread, so that other professional members can view your query easily and respond promptly please. With Best Regards, C.Renuka
From India, Madras
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From India, Madras
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Hi, For PF you need not have any sub code, you can use the existing PF code. For ESIC also, if you are in the same state, and if you can use the same ESIC code, there is no need of SUB CODE.
From India, Mumbai
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From India, Mumbai
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Dear Friends,
There is no need for an ESI Sub Code if you are in the same state. For example, a company with an office in Tamil Nadu can use the same code for all branches within Tamil Nadu. However, if the same company has branches in different states, they will need to apply for ESI sub-codes separately. This is a statutory requirement because ESI stands for "Employees State Insurance," indicating that it is state insurance. ESI codes cannot be centralized for any one organization.
Please note: EPF codes can be centralized for any organization except in J&K. However, ESI codes (main code) cannot be centralized for any one organization.
From India, Delhi
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There is no need for an ESI Sub Code if you are in the same state. For example, a company with an office in Tamil Nadu can use the same code for all branches within Tamil Nadu. However, if the same company has branches in different states, they will need to apply for ESI sub-codes separately. This is a statutory requirement because ESI stands for "Employees State Insurance," indicating that it is state insurance. ESI codes cannot be centralized for any one organization.
Please note: EPF codes can be centralized for any organization except in J&K. However, ESI codes (main code) cannot be centralized for any one organization.
From India, Delhi
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Dear Friend C.Renuka, Realy sorry for that, instead of giving reply to ESI & EPF I have wrongly raised new thread here on leave. anyway thanks for your advice.
From India, Delhi
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From India, Delhi
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So from the above suggestion(s) every bank under EPF must have different EPF code no. for every branch? (that is plain stupid) Stay cool, Atom
From India, Phagwara
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From India, Phagwara
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Hii Every one, Recently I have joined one company & I want to take sub epf code. please guide me how I will take Sub code for EPF (Tripura Location).
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Hi Chandan prasad, Conform how many employees are in tripura branch Rg Dinesh 9087206777
From India, Tiruchi
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From India, Tiruchi
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