Dear HR Communities, Will you please assist me with employee expenses such as travel, petrol, food, stay, laundry, or any other reimbursements? I want to know the standards for these expenses according to the IT company's guidelines for our employee count, which is nearly 200.
From India, Ahmedabad
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From India, Ahmedabad
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Hi, This will vary from employer to employer and also based on grade, role and responsibilities of the employee.
From India, Madras
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1015From India, Madras
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Hi Ekta,
As per the IT company standards for an employee strength of nearly 200, there are several factors to consider when establishing a policy for these expenses.
Travel expenses
For travel expenses, it is important to consider whether employees will be using their own vehicles or company vehicles, as well as the distance they will be traveling. This will help determine the appropriate reimbursement rate for petrol expenses. Additionally, it is essential to establish guidelines for food and stay expenses, taking into account the location and duration of the trip.
Laundry expenses
When it comes to laundry expenses, it is common for companies to provide a per diem allowance for employees who are required to travel for business purposes. This allowance should cover not only meals and accommodation but also incidental expenses such as laundry.
Reimbursement process
In terms of reimbursement, it is important to have a clear and transparent process in place. This includes outlining what expenses are eligible for reimbursement, as well as the documentation required to support these claims. It is also crucial to ensure that the reimbursement process is efficient and timely so that employees are not left out of pocket for extended periods.
Overall, establishing a comprehensive policy for employee expenses reimbursement is essential for ensuring fairness and consistency across the organization. It is also important to regularly review and update this policy to ensure that it remains in line with the company's standards and industry best practices.
Thanks
From India, Bangalore
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As per the IT company standards for an employee strength of nearly 200, there are several factors to consider when establishing a policy for these expenses.
Travel expenses
For travel expenses, it is important to consider whether employees will be using their own vehicles or company vehicles, as well as the distance they will be traveling. This will help determine the appropriate reimbursement rate for petrol expenses. Additionally, it is essential to establish guidelines for food and stay expenses, taking into account the location and duration of the trip.
Laundry expenses
When it comes to laundry expenses, it is common for companies to provide a per diem allowance for employees who are required to travel for business purposes. This allowance should cover not only meals and accommodation but also incidental expenses such as laundry.
Reimbursement process
In terms of reimbursement, it is important to have a clear and transparent process in place. This includes outlining what expenses are eligible for reimbursement, as well as the documentation required to support these claims. It is also crucial to ensure that the reimbursement process is efficient and timely so that employees are not left out of pocket for extended periods.
Overall, establishing a comprehensive policy for employee expenses reimbursement is essential for ensuring fairness and consistency across the organization. It is also important to regularly review and update this policy to ensure that it remains in line with the company's standards and industry best practices.
Thanks
From India, Bangalore
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Formats for Claim- Travel Expenses Guidelines.xls
Proposed Reimbursement of Petrol & Diesel Expenses Policy.doc