Dear All, I hope this message finds you in the best of health. I want to present a presentation in my office on Meeting Etiquettes. Please give your valuable feed backs & related stuffs. Best Regards
From Pakistan, Karachi
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2From Pakistan, Karachi
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Meeting Etiquettes
We, as professionals, attend various meetings both within and outside the organization. It is essential to follow proper etiquettes. The following are some of the etiquettes:
1. Be punctual or, even better, arrive a bit earlier. If this is not possible, arrive at the scheduled time at the latest. But don't be late! If you arrive late, step in quickly and quietly while taking your seat. The less interruption you create, the better.
2. When invited to a business meeting, be sure to reply if a reply is requested.
3. Don't expect others to fill you in during or after the meeting.
4. Come prepared with pen and paper.
5. If you need to hold a presentation, ensure that handouts, PowerPoint slides, etc., are ready and organized. Handouts should have been sent at least three days prior to the meeting.
6. Don't interrupt the speaker unless he/she has encouraged open discourse throughout the meeting. Don't interrupt other attendees either.
7. Don't talk during a meeting with other colleagues. This is disruptive to other attendees and inconsiderate of the speaker.
8. Silence your electronics, e.g., cell phones, pagers, etc.
9. Don't ask long questions. Break them into several questions and make sure you only ask one question at a time.
10. Listen carefully to what the speaker is addressing, the attendees' questions, and the answers provided. You surely don't want to ask a question that has already been asked.
11. Stay calm. Don't fidget, tap your pen, play with your fingers, read materials not concerning the meeting, or any other act that might distract other attendees or the speaker.
12. Dress professionally for the meeting.
13. If there is an established seating pattern, accept it. If you are unsure, ask.
14. In discussions, allow more senior figures to contribute first.
15. Be brief when speaking and make sure what you say is relevant.
16. Don't divulge information to others about a meeting. What has been discussed should be considered confidential.
17. Set a time limit for the meeting and end on time!
18. Follow the agenda. Create an agenda and make sure you distribute it to all participants beforehand. Stick to only what is on the agenda.
19. Conduct yourself professionally. Demonstrate your knowledge and understanding.
20. Thank the chairperson for organizing the meeting. It is a sign of respect.
21. If the meeting goes off-topic, remind the attendees of the agenda at hand and suggest that unrelated matters be addressed at another time.
22. Respond to the wishes of the chair who is conducting the meeting.
23. If the meeting is likely to discuss problems, make sure you have thought about some solutions to offer.
24. If someone cannot attend the meeting, provide them with all details as to what has been discussed.
25. Be poised, polite, and polished. Don't curse and don't use slang.
26. Give full attention to the meeting; don't text messages, check your emails, apply makeup, comb your hair, clip your nails, etc. This is not the right place for it.
27. Keep eye contact 80-90% of the time.
28. Once the meeting is over, follow up with all participants. Circulate a list of action items, resolutions, and issues that remain open. Don't forget to thank people for attending the meeting and request feedback.
Regards,
Ramesh Bhardwaj
From India, New Delhi
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We, as professionals, attend various meetings both within and outside the organization. It is essential to follow proper etiquettes. The following are some of the etiquettes:
1. Be punctual or, even better, arrive a bit earlier. If this is not possible, arrive at the scheduled time at the latest. But don't be late! If you arrive late, step in quickly and quietly while taking your seat. The less interruption you create, the better.
2. When invited to a business meeting, be sure to reply if a reply is requested.
3. Don't expect others to fill you in during or after the meeting.
4. Come prepared with pen and paper.
5. If you need to hold a presentation, ensure that handouts, PowerPoint slides, etc., are ready and organized. Handouts should have been sent at least three days prior to the meeting.
6. Don't interrupt the speaker unless he/she has encouraged open discourse throughout the meeting. Don't interrupt other attendees either.
7. Don't talk during a meeting with other colleagues. This is disruptive to other attendees and inconsiderate of the speaker.
8. Silence your electronics, e.g., cell phones, pagers, etc.
9. Don't ask long questions. Break them into several questions and make sure you only ask one question at a time.
10. Listen carefully to what the speaker is addressing, the attendees' questions, and the answers provided. You surely don't want to ask a question that has already been asked.
11. Stay calm. Don't fidget, tap your pen, play with your fingers, read materials not concerning the meeting, or any other act that might distract other attendees or the speaker.
12. Dress professionally for the meeting.
13. If there is an established seating pattern, accept it. If you are unsure, ask.
14. In discussions, allow more senior figures to contribute first.
15. Be brief when speaking and make sure what you say is relevant.
16. Don't divulge information to others about a meeting. What has been discussed should be considered confidential.
17. Set a time limit for the meeting and end on time!
18. Follow the agenda. Create an agenda and make sure you distribute it to all participants beforehand. Stick to only what is on the agenda.
19. Conduct yourself professionally. Demonstrate your knowledge and understanding.
20. Thank the chairperson for organizing the meeting. It is a sign of respect.
21. If the meeting goes off-topic, remind the attendees of the agenda at hand and suggest that unrelated matters be addressed at another time.
22. Respond to the wishes of the chair who is conducting the meeting.
23. If the meeting is likely to discuss problems, make sure you have thought about some solutions to offer.
24. If someone cannot attend the meeting, provide them with all details as to what has been discussed.
25. Be poised, polite, and polished. Don't curse and don't use slang.
26. Give full attention to the meeting; don't text messages, check your emails, apply makeup, comb your hair, clip your nails, etc. This is not the right place for it.
27. Keep eye contact 80-90% of the time.
28. Once the meeting is over, follow up with all participants. Circulate a list of action items, resolutions, and issues that remain open. Don't forget to thank people for attending the meeting and request feedback.
Regards,
Ramesh Bhardwaj
From India, New Delhi
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