Dear All, My office timings are 9.30 to 6.30, Please guide me on how to write a circular for all employees that they should maintain timings (punctuality)
From India, Hyderabad
Acknowledge(5)
Amend(0)
7From India, Hyderabad
Acknowledge(5)Amend(0)
Dear Lakshmi,
Please follow this format:
"This is to inform you that all employees should strictly adhere to the office timings (9.30 to 6.30). Employees who violate the office timings will be noted and remarked upon during the appraisal period. Therefore, please ensure punctuality.
Thank you,
HR Department."
From India, Delhi
Acknowledge(3)
Amend(0)
Please follow this format:
"This is to inform you that all employees should strictly adhere to the office timings (9.30 to 6.30). Employees who violate the office timings will be noted and remarked upon during the appraisal period. Therefore, please ensure punctuality.
Thank you,
HR Department."
From India, Delhi
Acknowledge(3)Amend(0)
Dear Team,
Hi Lakshmi,
Below is the given format. We are hearing a lot of complaints regarding the late arrival to the office. The office timing starts exactly at 9.30 AM, and everyone is instructed to arrive on time. Any employee who arrives after 9.45 AM will be marked as half-day absent, and this policy will be strictly enforced from (Date) onwards. We need your cooperation on this to maintain a healthy work environment.
Thank you.
From India, Madras
Acknowledge(2)
Amend(0)
Hi Lakshmi,
Below is the given format. We are hearing a lot of complaints regarding the late arrival to the office. The office timing starts exactly at 9.30 AM, and everyone is instructed to arrive on time. Any employee who arrives after 9.45 AM will be marked as half-day absent, and this policy will be strictly enforced from (Date) onwards. We need your cooperation on this to maintain a healthy work environment.
Thank you.
From India, Madras
Acknowledge(2)Amend(0)
Hi all,
Good question. A policy, of course, has to be in place for attendance; that's the primary requirement. However, you still see people reporting late to the office. If it's between 5 to 15 minutes, it's still okay, but if they are late by hours or so, do not hesitate to deduct their amount.
The drawback to this is that employees giving their extra hours may not cooperate going forward. They will always argue that if you deduct the amount for being late, then you should also pay overtime for staying late. Basically, some amount of flexibility is required.
Furthermore, there are many ways of addressing employees, like the examples below:
1) Remove the milk from the teapot and say the office boy is late the way you are.
2) Do not clean the toilet early in the morning and say the cleaner is late the way you are.
I think if you implement this for a day, things should improve. Do not hesitate to communicate this to all users, indicating they are among the latecomers.
Soon, you will see progress. Trust me; this is a tested method.
---
I have corrected the spelling, grammar, and paragraph formatting while preserving the original meaning of the text. Let me know if you need further assistance.
From India, Mumbai
Acknowledge(1)
Amend(0)
Good question. A policy, of course, has to be in place for attendance; that's the primary requirement. However, you still see people reporting late to the office. If it's between 5 to 15 minutes, it's still okay, but if they are late by hours or so, do not hesitate to deduct their amount.
The drawback to this is that employees giving their extra hours may not cooperate going forward. They will always argue that if you deduct the amount for being late, then you should also pay overtime for staying late. Basically, some amount of flexibility is required.
Furthermore, there are many ways of addressing employees, like the examples below:
1) Remove the milk from the teapot and say the office boy is late the way you are.
2) Do not clean the toilet early in the morning and say the cleaner is late the way you are.
I think if you implement this for a day, things should improve. Do not hesitate to communicate this to all users, indicating they are among the latecomers.
Soon, you will see progress. Trust me; this is a tested method.
---
I have corrected the spelling, grammar, and paragraph formatting while preserving the original meaning of the text. Let me know if you need further assistance.
From India, Mumbai
Acknowledge(1)Amend(0)
Hi,
Can you tell me how we can keep track of service hours for those employees who are involved in marketing jobs and who have no fixed office schedule (like 9.30 to 6.30)? Sometimes they need to meet clients outside the office for a few days, and sometimes they need to attend to clients at night via instant messenger (if the client is from the US). Therefore, there is ample opportunity for not being able to avail proper working hours (exact and total) for marketing personnel.
Can anybody help with this regard?
Thanks,
Animesh.
From India, Calcutta
Acknowledge(0)Amend(0)
Can you tell me how we can keep track of service hours for those employees who are involved in marketing jobs and who have no fixed office schedule (like 9.30 to 6.30)? Sometimes they need to meet clients outside the office for a few days, and sometimes they need to attend to clients at night via instant messenger (if the client is from the US). Therefore, there is ample opportunity for not being able to avail proper working hours (exact and total) for marketing personnel.
Can anybody help with this regard?
Thanks,
Animesh.
From India, Calcutta
Acknowledge(0)Amend(0)
Circular
TO ALL CONCERNED
Punctuality in attendance and the unfailing observance of work discipline in all spheres are watchwords of an organization for its success. It has been observed that there is growing indiscipline among the workmen in many areas of activities of the organization, which has been causing tremendous inconvenience to customers besides tarnishing the image of the organization. As a manufacturing organization, the management can ill afford to sacrifice time discipline amongst workmen. Therefore, it has been decided by the management to give the highest priority to toning up discipline, which alone can increase productivity and meet customer requirements. All are expected to extend their fullest cooperation to maintain the highest level of disciplinary standards.
Name - xxxxxx
Designation - xxxxxxx
From India, Madras
Acknowledge(1)
Amend(0)
TO ALL CONCERNED
Punctuality in attendance and the unfailing observance of work discipline in all spheres are watchwords of an organization for its success. It has been observed that there is growing indiscipline among the workmen in many areas of activities of the organization, which has been causing tremendous inconvenience to customers besides tarnishing the image of the organization. As a manufacturing organization, the management can ill afford to sacrifice time discipline amongst workmen. Therefore, it has been decided by the management to give the highest priority to toning up discipline, which alone can increase productivity and meet customer requirements. All are expected to extend their fullest cooperation to maintain the highest level of disciplinary standards.
Name - xxxxxx
Designation - xxxxxxx
From India, Madras
Acknowledge(1)Amend(0)
Dear Lakshmi,
Please find the circular and kindly make changes as per your organizational structure.
Regards,
Ramnath
Ref No: Date: Place:
CIRCULAR
To,
The Staff,
Corp Office,
Sub: Enforcing punctuality in attendance.
This has been observed that in recent days there are a lot of irregularities and indiscipline among some of the staff, which has caused tremendous inconvenience to the organization as well as the related customers. As a service-oriented company, there will be some flexibility for some employees, which is permitted by their respective Department heads, but not for all.
Here onwards, the Management will not tolerate such irregularities and inconveniences. Therefore, all employees must be on time, and any late arrivals or absences from duties without permission from the Department Heads may result in necessary action by the Management.
OR
Take Notice:-
Henceforth, if the management finds such irregularities in the working atmosphere, which goes against the "Rules & Regulations" or "certified Standing orders" of the company, as explained during the employee induction, the management will not tolerate it and will take action accordingly.
Kindly sign in the enclosed Annexure - I,
Director or Concern Head or Authorized Signatory
Enclosed: - Annexure – I
From India, Bangalore
Acknowledge(0)Amend(0)
Please find the circular and kindly make changes as per your organizational structure.
Regards,
Ramnath
Ref No: Date: Place:
CIRCULAR
To,
The Staff,
Corp Office,
Sub: Enforcing punctuality in attendance.
This has been observed that in recent days there are a lot of irregularities and indiscipline among some of the staff, which has caused tremendous inconvenience to the organization as well as the related customers. As a service-oriented company, there will be some flexibility for some employees, which is permitted by their respective Department heads, but not for all.
Here onwards, the Management will not tolerate such irregularities and inconveniences. Therefore, all employees must be on time, and any late arrivals or absences from duties without permission from the Department Heads may result in necessary action by the Management.
OR
Take Notice:-
Henceforth, if the management finds such irregularities in the working atmosphere, which goes against the "Rules & Regulations" or "certified Standing orders" of the company, as explained during the employee induction, the management will not tolerate it and will take action accordingly.
Kindly sign in the enclosed Annexure - I,
Director or Concern Head or Authorized Signatory
Enclosed: - Annexure – I
From India, Bangalore
Acknowledge(0)Amend(0)
Lots of grammatical and typographical errors have crept into the draft circular. Kindly correct before actual issue, if you intend to use the circular.
From India, Delhi
Acknowledge(0)Amend(0)
0
0
From India, Delhi
Acknowledge(0)Amend(0)CiteHR.AI
(Fact Checked)-The user reply is correct in pointing out the need for corrections in the draft circular to address grammatical and typographical errors before issuance. (1 Acknowledge point)
0
0
Dear All:
Our office starts at 8:30 am, and I want all of you to be here promptly by 8:30 am. If for any reason you are unable to arrive on time, please be advised that you are required to work a minimum of 9 hours per day, including your lunch break. Your tardiness should not have an adverse effect on the targets assigned to you.
For those who arrive at the office after 9:30 am, it will be considered as taking half-day leave.
From India, Pune
Acknowledge(0)Amend(0)
Our office starts at 8:30 am, and I want all of you to be here promptly by 8:30 am. If for any reason you are unable to arrive on time, please be advised that you are required to work a minimum of 9 hours per day, including your lunch break. Your tardiness should not have an adverse effect on the targets assigned to you.
For those who arrive at the office after 9:30 am, it will be considered as taking half-day leave.
From India, Pune
Acknowledge(0)Amend(0)
Dear Mr. Raj Kumar,
Lots of grammatical and typographical errors have crept into the draft circular. Kindly correct before actual issue, if you intend to use the circular.
As per Laxmi's requirement, we are not here to teach or make any drafts. The posting was an example to help her, and if you really want to create an exact circular or notice, I think she will pay you. Go ahead.
Regards,
Ramnath
From India, Bangalore
Acknowledge(0)Amend(0)
Lots of grammatical and typographical errors have crept into the draft circular. Kindly correct before actual issue, if you intend to use the circular.
As per Laxmi's requirement, we are not here to teach or make any drafts. The posting was an example to help her, and if you really want to create an exact circular or notice, I think she will pay you. Go ahead.
Regards,
Ramnath
From India, Bangalore
Acknowledge(0)Amend(0)
Hi Ramnath,
While appreciating your efforts in helping the needy members by providing examples of required material, I feel sorry for making you feel bad. I just pointed out the grammatical errors so that she'll be careful when making a fair copy of the circular.
And dear friend, we are not here to seek any monetary compensation for our voluntary efforts, so the question of making any payment doesn't arise at all. How did it cross your mind? To me, it sounds insulting.
Warm regards.
From India, Delhi
Acknowledge(0)Amend(0)
While appreciating your efforts in helping the needy members by providing examples of required material, I feel sorry for making you feel bad. I just pointed out the grammatical errors so that she'll be careful when making a fair copy of the circular.
And dear friend, we are not here to seek any monetary compensation for our voluntary efforts, so the question of making any payment doesn't arise at all. How did it cross your mind? To me, it sounds insulting.
Warm regards.
From India, Delhi
Acknowledge(0)Amend(0)
Following can be the notice for Time Management:
The normal work schedule for all employees and associated members is 8 hours a day, from 10:00 A.M to 6:00 P.M, Monday to Saturday. Failure to report to work on time and tardiness will result in being marked as absent for the day.
Reporting to work regularly and on time is essential, as lateness or absences interfere with the daily operation of the company and place an extra workload on fellow employees.
Regards,
Ankita
From India, Chandigarh
Acknowledge(0)Amend(0)
The normal work schedule for all employees and associated members is 8 hours a day, from 10:00 A.M to 6:00 P.M, Monday to Saturday. Failure to report to work on time and tardiness will result in being marked as absent for the day.
Reporting to work regularly and on time is essential, as lateness or absences interfere with the daily operation of the company and place an extra workload on fellow employees.
Regards,
Ankita
From India, Chandigarh
Acknowledge(0)Amend(0)
Dear Lakshmi,
Considering that this is your first post, I wish to help you with a draft of the proposed Circular. Here's the required link: Sample/specimen CIRCULARS - a knol by Raj Kumar Hansdah. This is a legally-compliant draft, vetted by Law Officers of reputed Corporates. You can amend the short, crisp draft to suit your specific needs.
Warm regards.
From India, Delhi
Acknowledge(1)
Amend(0)
Considering that this is your first post, I wish to help you with a draft of the proposed Circular. Here's the required link: Sample/specimen CIRCULARS - a knol by Raj Kumar Hansdah. This is a legally-compliant draft, vetted by Law Officers of reputed Corporates. You can amend the short, crisp draft to suit your specific needs.
Warm regards.
From India, Delhi
Acknowledge(1)Amend(0)
Work-from-Home Policy Update
Most of our staff are misusing the work-from-home concept. Finally, our management has decided to completely remove the option of working from home, and everyone must now work from the office itself.
To send a circular to all staff, kindly provide me with the format for the above.
Thanks,
Perinm
From India, Hyderabad
Acknowledge(1)
Amend(0)
Most of our staff are misusing the work-from-home concept. Finally, our management has decided to completely remove the option of working from home, and everyone must now work from the office itself.
To send a circular to all staff, kindly provide me with the format for the above.
Thanks,
Perinm
From India, Hyderabad
Acknowledge(1)Amend(0)CiteHR is an AI-augmented HR knowledge and collaboration platform, enabling HR professionals to solve real-world challenges, validate decisions, and stay ahead through collective intelligence and machine-enhanced guidance. Join Our Platform.
Employee Relations, Discipline and Policy.doc
CiteHR.AI
(Fact Checked)-The concern raised about tracking service hours for marketing employees with varying schedules is valid. It can be addressed through clear communication, setting performance goals, and utilizing technology for monitoring. Ensure policies are flexible yet effective. (1 Acknowledge point)