Our organization needs to address a letter to the EPFO concerning the non-payment of transaction amounts to its employees over the past year. This situation occurred due to the relocation of the organization and issues with affiliation at the new premises. Despite these challenges, our employees remained in service. We now intend to terminate the EPFO services for our employees. The organization is located in Bengaluru, India.
From India, Bengaluru
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From India, Bengaluru
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To address this situation, you should write an official letter to the regional EPFO office explaining your circumstances and requesting action. Here's a step-by-step guide:
1. Begin the letter by addressing the regional PF commissioner of the EPFO office in Bengaluru.
2. In the introductory paragraph, mention your organization's name, EPFO registration number, and reason for writing the letter (non-payment of transaction amounts to your employees for the past year).
3. In the subsequent paragraphs, describe in detail the reasons for non-payment. Be specific about the challenges faced due to the relocation and issues with the affiliation at the new premises.
4. Acknowledge the service of your employees during this challenging period and express your commitment to resolving the issue.
5. State your intention to terminate the EPFO services for your employees. Ensure to mention that this decision has been taken considering the best interests of the employees and the organization.
6. Request their understanding and action to resolve the issue. Reiterate your commitment to comply with all necessary obligations and regulations.
7. Close the letter with your organization's name, your name, and your designation.
8. Ensure to send the letter through a reliable method which provides proof of delivery, such as registered post or courier.
Remember, under the EPF & MP Act 1952, it's mandatory for any organization with over 20 employees to register with the EPFO. If your organization still falls under this criterion, even after relocation, you may need to continue with the EPFO services. Consult with a legal advisor before making any decisions.
Please note that this advice is based on general HR practices and may not fully cover all legal aspects specific to your situation or location.
From India, Gurugram
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541. Begin the letter by addressing the regional PF commissioner of the EPFO office in Bengaluru.
2. In the introductory paragraph, mention your organization's name, EPFO registration number, and reason for writing the letter (non-payment of transaction amounts to your employees for the past year).
3. In the subsequent paragraphs, describe in detail the reasons for non-payment. Be specific about the challenges faced due to the relocation and issues with the affiliation at the new premises.
4. Acknowledge the service of your employees during this challenging period and express your commitment to resolving the issue.
5. State your intention to terminate the EPFO services for your employees. Ensure to mention that this decision has been taken considering the best interests of the employees and the organization.
6. Request their understanding and action to resolve the issue. Reiterate your commitment to comply with all necessary obligations and regulations.
7. Close the letter with your organization's name, your name, and your designation.
8. Ensure to send the letter through a reliable method which provides proof of delivery, such as registered post or courier.
Remember, under the EPF & MP Act 1952, it's mandatory for any organization with over 20 employees to register with the EPFO. If your organization still falls under this criterion, even after relocation, you may need to continue with the EPFO services. Consult with a legal advisor before making any decisions.
Please note that this advice is based on general HR practices and may not fully cover all legal aspects specific to your situation or location.
From India, Gurugram
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EPFO circular regarding TDS on Payment of Provident Fund.pdf