Dear All, Please advise me how to write show cause letter to the employee who misbehaved with his reporting boss.
From India, Ghaziabad
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From India, Ghaziabad
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Dear Kavita, It sometimes happens that, due to some reason, an employee misbehaves with their reporting boss. This needs to be tackled nicely to maintain decorum and harmony inside and outside the organization.
Steps to Address Employee Misbehavior
- Try to know the reason first before moving to any sort of conclusion, as the other employees present may create chaos if your decision matters a lot.
- Check who was at fault. Although you have mentioned it, analyzing the situation will help you better judge the reason for the rude reaction by the employee.
- Make the space and other employees focus on their work rather than gossiping or spreading any rumors.
- Arrange a meeting with both parties by the HR Manager or a senior person of the concerned department, or both, to solve the issue. Follow this by asking for a sorry letter/email from the person found at fault.
- Place a notice on the notice board regarding the rules and steps management can take if such behavior is repeated, or your decision. This can be neglected too, depending on your management policy.
For your present query, please find a sample below which may assist you. Kindly format the same as per your requirements and decisions undertaken.
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To,
Mr./Ms.
Sub. – Regarding the issue of your Misbehavior
Mr./Ms.,
It has been observed today (..........) at .... hours that you misbehaved with your reporting officer, Mr. ................, resulting in insubordination and showcasing improper behavior.
Misbehavior of any kind and with any level of employee is a serious nondisciplinary act as per the company's policies and rules. By doing such with your reporting officer, Mr. ..................., you have made yourself liable for necessary action.
(MENTION HERE YOUR DECISIONS UNDERTAKEN e.g., penalty, warning, or any other)
Failure to adhere to the conditions of this warning will lead to more serious corrective action up to and including discharge.
You are further advised to improve your decency and follow the discipline at work. Submit a written explanation regarding this misbehavior within ..... hours as soon as you receive this letter.
Kindly treat this as very urgent.
Regards,
HR Manager
From India, Gurgaon
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22Steps to Address Employee Misbehavior
- Try to know the reason first before moving to any sort of conclusion, as the other employees present may create chaos if your decision matters a lot.
- Check who was at fault. Although you have mentioned it, analyzing the situation will help you better judge the reason for the rude reaction by the employee.
- Make the space and other employees focus on their work rather than gossiping or spreading any rumors.
- Arrange a meeting with both parties by the HR Manager or a senior person of the concerned department, or both, to solve the issue. Follow this by asking for a sorry letter/email from the person found at fault.
- Place a notice on the notice board regarding the rules and steps management can take if such behavior is repeated, or your decision. This can be neglected too, depending on your management policy.
For your present query, please find a sample below which may assist you. Kindly format the same as per your requirements and decisions undertaken.
---
To,
Mr./Ms.
Sub. – Regarding the issue of your Misbehavior
Mr./Ms.,
It has been observed today (..........) at .... hours that you misbehaved with your reporting officer, Mr. ................, resulting in insubordination and showcasing improper behavior.
Misbehavior of any kind and with any level of employee is a serious nondisciplinary act as per the company's policies and rules. By doing such with your reporting officer, Mr. ..................., you have made yourself liable for necessary action.
(MENTION HERE YOUR DECISIONS UNDERTAKEN e.g., penalty, warning, or any other)
Failure to adhere to the conditions of this warning will lead to more serious corrective action up to and including discharge.
You are further advised to improve your decency and follow the discipline at work. Submit a written explanation regarding this misbehavior within ..... hours as soon as you receive this letter.
Kindly treat this as very urgent.
Regards,
HR Manager
From India, Gurgaon
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