I am working in the manufacturing industry. I have a doubt: we are maintaining most of the records in the system, but a very small percentage is being maintained manually. For example, leave records are maintained in the system even though we do not have any leave records manually. These records should be preserved for up to 3 years. Could you please advise if manual maintenance is required?
Thank you.
From India, Bangalore
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Thank you.
From India, Bangalore
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According to me, it is not required. You can take a hard copy of the same as and when you require. Many companies are now turning to paperless work, which you are already doing, so keep doing the same.
Regards,
M. Kannan
From India, Madurai
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159Regards,
M. Kannan
From India, Madurai
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You need to take permission from the Labour Commissionerate or Factory Inspectorate to maintain the record in computerized or electronic form. Today, we talk about 'paperless'; we discuss total computerization, and our government is insisting on permission for computerization, while law enforcement machinery is benefiting from it.
From India, Mumbai
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From India, Mumbai
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Inquiry About Leave Records and Electronic Maintenance
Mr. Murli T P is inquiring about the leave records. Recently, I have applied for permission to maintain the registers and records in a computerized and electronic form, such as the Muster Roll-cum-Wage Register (under Section 31 of the Maharashtra Minimum Wages Rules), Leave Record, and Bonus Record. However, the Deputy Commissioner of Labour has denied permission for the Leave Record and Bonus Record, granting permission only for the Muster Roll and Wage Register. I would appreciate your views on this matter and request clarification on the clause.
Regards,
Dilip Nandanwar
[Phone Number Removed For Privacy Reasons]
From India, Mumbai
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Mr. Murli T P is inquiring about the leave records. Recently, I have applied for permission to maintain the registers and records in a computerized and electronic form, such as the Muster Roll-cum-Wage Register (under Section 31 of the Maharashtra Minimum Wages Rules), Leave Record, and Bonus Record. However, the Deputy Commissioner of Labour has denied permission for the Leave Record and Bonus Record, granting permission only for the Muster Roll and Wage Register. I would appreciate your views on this matter and request clarification on the clause.
Regards,
Dilip Nandanwar
[Phone Number Removed For Privacy Reasons]
From India, Mumbai
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These days, printouts from your attendance system, with a proper signature and seal of the authorized signatory of the organization, should be good enough. There is no need to maintain manual registers. Things are changing, and even the Labor Department is inclined to accept such information.
From India, Bengaluru
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From India, Bengaluru
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ICAI guidance note on maintenance of cost accounting records.doc
Introduction Of Online Maintenance Of Registers And Records Under Various Labour Laws In Andhra .pdf