Dear Colleagues, At what extent the relevance of an Employee ID Card increase/decrease with/without validity period printed on it????????????????? Regards/ Manish Gupta/Lucknow
From India, Ghaziabad
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19From India, Ghaziabad
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It is not considered safe or proper to have an Employee ID Card extending until perpetuity, as there can be misuse, and the very purpose of having identification of employees gets defeated. Generally, ID cards are kept valid for 3 or 5 years or until the superannuation of the employee concerned, whichever is earlier.
Warm regards.
From India, Delhi
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Warm regards.
From India, Delhi
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Actually, every card costs us approximately INR 140, and the number of employees is more than 1,500. Consequently, the budget affects us more heavily. As far as perpetuity is concerned, we never allow any employee to process their full and final settlement without submitting ID cards to the HR department. The frequency of misuse may be quite low, so can't we consider other factors besides the least frequent misuses?
Regards,
Manish
From India, Ghaziabad
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Regards,
Manish
From India, Ghaziabad
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I have considered all the aspects in your reply. In that case, you need not put any expiry date (e.g., valid till...) on the ID card itself. Management can take up the issue of new cards as and when it feels necessary or as per the need in case of lost and damaged cards.
Warm regards.
From India, Delhi
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Warm regards.
From India, Delhi
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Thank you very much, Raj Sir. Actually, I had a prolonged discussion on this topic with one of the senior officials. Ultimately, we reached a conclusion to prioritize the misuse of ID cards over cost considerations.
Regards,
Manish
From India, Ghaziabad
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Regards,
Manish
From India, Ghaziabad
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Employee ID cards with validity can be determined yearly. If Employee A joins a company on 1.1.2013, the validity should be up to 31.12.2013. Later, if he continues, his old ID card should be surrendered to get a new valid ID card. If he leaves, he should submit the card before his exit. This process helps in controlling the misuse of the card and ensures its safety. Though time-consuming, it adds significant value.
Regards,
Manifaro
From Kuwait, Kuwait
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Regards,
Manifaro
From Kuwait, Kuwait
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Alternatively, should cost be a real issue, print an ID with 4 or 5 boxes at the back of it, giving you a space to place a sticker with a date of validity. You can place the sticker every anniversary date of the employee (i.e., during the signing of contract renewal).
Hope that helps.
From Saudi Arabia, Khobar
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Hope that helps.
From Saudi Arabia, Khobar
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ID card form.doc