Hi,
I am working as a HR Executive in a Recruitment consultancy. I like to have a format for Appointment, Resignation & confirmation letter. I would appreciate if somebody provides me the format as soon as possible.
Thanks & regards
Pankaj Adhav
HR Executive.
From India, Mumbai
I am working as a HR Executive in a Recruitment consultancy. I like to have a format for Appointment, Resignation & confirmation letter. I would appreciate if somebody provides me the format as soon as possible.
Thanks & regards
Pankaj Adhav
HR Executive.
From India, Mumbai
OFFER OF EMPLOYMENT
OFFER of employment. The offer of employment from the employer an
note of acceptance by the employee will usually indicate the
commencement of the contract of employment. For this reason it is very
important to set out clearly and accurately the terms and conditions of
employment in the letter offering employment. This should include
commencement date, reporting manager or supervisor, salary, sick leave.
superannuation, other benefits such as car etc, leave entitlements, notice
requirements etc. Many of these terms and conditions will be particular to
the individual job.
A confidentiality agreement is also a good idea in jobs which involve tile
acquisition of confidential information.]
[Date]
[Name]
[Address]
Dear [Name],
Private and Confidential
I am pleased to offer you employment in the position of [insert position title]
with [XYZ Pty Ltd].
Terms and Conditions:
1. The position reports to [insert name and title of supervisorlmanagerl and is located at (insert location].
2. Your remuneration package will consist of:
*Salary [insert amount
*Superannuation of up to [insert percentage]% of Fund Salary provided your contribution is [insert percentage]%
* [other elements of package, eg car, health insurance etc]
3. You will be employed on the basis that the first [three months, or, other reasonable period ] will be a probationary period. Your continued employment at [XYZ Pty Ltd] is dependent on your successful completion of the probationary period.
4. Your salary and position will be reviewed in [insert month; a review should be held just prior to completion ofprobationary period] and thereafter each [insert month], in accordance with the performance review policy of [XYZ Pty Ltd].
5. Your salary will be paid on a [monthly] basis on the [insert day of
month] deposited into the bank of your choice.
6. Annual leave of four weeks after completion of twelve months service which may be taken by mutual agreement, subject to the continued functioning of the services of [XYZ Pty Ltd] during the [ festive season] period.
7. Your sick leave entitlement will be [insert number] of days in the first year of employment, and [insert number] of days in the following year. You are required to provide a medical certificate if you have more than [insert number of days] on sick leave in succession.
8. Your appointment will commence on [insert date].
9. Termination of this appointment will require one month's notice by either party, however, in the case of serious misconduct no notice is required.
10. [XYZ Ply Ltd] observes various human resource and administration policies and procedures which are contained in the Human Resource and Administration Manual. These policies are varied from time to time by the management of [XYZ Pty Ltd]. You will receive a manual as part of your induction program. All employees are expected to comply with the policies and procedures of [XYZ Pty Ltd].
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at your earliest convenience. Could you also sign and return the attached confidentiality undertaking.
The attached job description contains a description of your duties in the position as discussed at the interview ]. Please sign the copy of the job description and return it with your acceptance.
I look forward to working with you at [XYZ Pty Ltd] and wish you every success in your appointment.
Yours sincerely
. .
[Relevant officer]
I accept the above mentioned terms and conditions on appointment as
[insert position].
SIGNED: DATE:
============================== ==================================
CONFIDENTIALITY AGREEMENT
As an employee of [ XYZ Pty Ltd ] , I agree that I shall not,
During my employment or after its termination [ however caused]
Disclose or use in any manner whatever, except for the benefit
Of [ XYZ Pty Ltd] , any secrets, confidential knowledge or
Information or any financial trading relating to [ XYZ Pty Ltd ] or to
Any former or existing member and / or client of [ XYZ Pty Ltd ]
I shall only disclose or use such information if ordered by a
COURT of competent jurisdiction or by [ XYZ ] and do so only
In a manner consistent with such order. Upon termination
Of my employment I shall immediately deliver to [ XYZ Pty Ltd]
All records of whatsoever nature or descriptions which are
In my possession or under my control which in any way
Relate to the business of [ XYZ] or of any members and /or
Clients , current former.
SIGNED
DATED
================================================== ======
CONFIRMATION OF RESIGNATION
[Employer should confirm resignations. This is true in all instances of resignations and critical in relation to verbal resignations.]
[Date]
[Name]
[Address]
Dear [Name],
Re: Your resignation dated [insert date]
[XYZ Pty Ltd] acknowledges receipt of your resignation dated [insert date] and that your last day with the company is [insert date].
OR
[Where verbal resignation] This letter is to confirm your resignation as conveyed verbally by you to [insert relevant officer] on [insert date], and that your last day with the company is [insert date].
On that date you will receive your termination payments, which will include payments in lieu of any annual leave or long service leave that you are entitled to.
Your options in respect of superannuation will be explained to you by [insert appropriate name]. Please make an appointment with [her / him] to discuss your requirements.
Thank you for your valued service with [XYZ Pty Ltd]. We wish you well in your future career.
Yours sincerely,
. .
[Relevant officer ]
=================================
LETTER OF JOB CONFIRMATION
[ The letter of confirmation is similar to the letter Of appointment, in that it will constitute part of a new contract of employment that arises when the employee is confirmed after probation, For this reason, accuracy is important, particularly about the changed conditions that arise as a result of the revision to terms / conditions..]
[Name]
[Date]
[Address]
Dear Ms/Mr [Name],
Re: Your confirmation to position of [insert position]
I am pleased to inform you that you have [been confirmed to, or, been successful in your probation for] the position of [insert title of position].
Your commencement date in this position is [insert date].
Your new salary and/or benefits will be payable from that date and are as follows: [set out salary and other benefits such as company car, salary sacrifice, superannuation etc]. Other conditions and benefits (including accrued leave) remain as per your previously stated.
Your salary will be reviewed in [insert month] of each year and increases will be based upon satisfactory or higher standard of performance in the position. The duties of the position are as set out in the attached job description . Please read and sign the copy of the position description and return it to me before your commencement date.
Your supervisor/manager will be [insert name and title of supervisorl manager].
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at the earliest convenient time. Please also sign and return the attached confidentiality undertaking.
If you have any further queries do not hesitate to contact me or [supervisorl manager].
[XYZ Pty Ltd] congratulates you on your confirmation and wishes you well in
your position.
Yours sincerely
----------------------------------
[Relevant officer]
I accept the above mentioned terms and conditions on confirmation to the position of [insert position].
SIGNED: DATE:
================================================== ================
HOPE THIS IS USEFUL TO YOU
REGARDS
LEO LINGHAM
From India, Mumbai
260OFFER of employment. The offer of employment from the employer an
note of acceptance by the employee will usually indicate the
commencement of the contract of employment. For this reason it is very
important to set out clearly and accurately the terms and conditions of
employment in the letter offering employment. This should include
commencement date, reporting manager or supervisor, salary, sick leave.
superannuation, other benefits such as car etc, leave entitlements, notice
requirements etc. Many of these terms and conditions will be particular to
the individual job.
A confidentiality agreement is also a good idea in jobs which involve tile
acquisition of confidential information.]
[Date]
[Name]
[Address]
Dear [Name],
Private and Confidential
I am pleased to offer you employment in the position of [insert position title]
with [XYZ Pty Ltd].
Terms and Conditions:
1. The position reports to [insert name and title of supervisorlmanagerl and is located at (insert location].
2. Your remuneration package will consist of:
*Salary [insert amount
*Superannuation of up to [insert percentage]% of Fund Salary provided your contribution is [insert percentage]%
* [other elements of package, eg car, health insurance etc]
3. You will be employed on the basis that the first [three months, or, other reasonable period ] will be a probationary period. Your continued employment at [XYZ Pty Ltd] is dependent on your successful completion of the probationary period.
4. Your salary and position will be reviewed in [insert month; a review should be held just prior to completion ofprobationary period] and thereafter each [insert month], in accordance with the performance review policy of [XYZ Pty Ltd].
5. Your salary will be paid on a [monthly] basis on the [insert day of
month] deposited into the bank of your choice.
6. Annual leave of four weeks after completion of twelve months service which may be taken by mutual agreement, subject to the continued functioning of the services of [XYZ Pty Ltd] during the [ festive season] period.
7. Your sick leave entitlement will be [insert number] of days in the first year of employment, and [insert number] of days in the following year. You are required to provide a medical certificate if you have more than [insert number of days] on sick leave in succession.
8. Your appointment will commence on [insert date].
9. Termination of this appointment will require one month's notice by either party, however, in the case of serious misconduct no notice is required.
10. [XYZ Ply Ltd] observes various human resource and administration policies and procedures which are contained in the Human Resource and Administration Manual. These policies are varied from time to time by the management of [XYZ Pty Ltd]. You will receive a manual as part of your induction program. All employees are expected to comply with the policies and procedures of [XYZ Pty Ltd].
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at your earliest convenience. Could you also sign and return the attached confidentiality undertaking.
The attached job description contains a description of your duties in the position as discussed at the interview ]. Please sign the copy of the job description and return it with your acceptance.
I look forward to working with you at [XYZ Pty Ltd] and wish you every success in your appointment.
Yours sincerely
. .
[Relevant officer]
I accept the above mentioned terms and conditions on appointment as
[insert position].
SIGNED: DATE:
============================== ==================================
CONFIDENTIALITY AGREEMENT
As an employee of [ XYZ Pty Ltd ] , I agree that I shall not,
During my employment or after its termination [ however caused]
Disclose or use in any manner whatever, except for the benefit
Of [ XYZ Pty Ltd] , any secrets, confidential knowledge or
Information or any financial trading relating to [ XYZ Pty Ltd ] or to
Any former or existing member and / or client of [ XYZ Pty Ltd ]
I shall only disclose or use such information if ordered by a
COURT of competent jurisdiction or by [ XYZ ] and do so only
In a manner consistent with such order. Upon termination
Of my employment I shall immediately deliver to [ XYZ Pty Ltd]
All records of whatsoever nature or descriptions which are
In my possession or under my control which in any way
Relate to the business of [ XYZ] or of any members and /or
Clients , current former.
SIGNED
DATED
================================================== ======
CONFIRMATION OF RESIGNATION
[Employer should confirm resignations. This is true in all instances of resignations and critical in relation to verbal resignations.]
[Date]
[Name]
[Address]
Dear [Name],
Re: Your resignation dated [insert date]
[XYZ Pty Ltd] acknowledges receipt of your resignation dated [insert date] and that your last day with the company is [insert date].
OR
[Where verbal resignation] This letter is to confirm your resignation as conveyed verbally by you to [insert relevant officer] on [insert date], and that your last day with the company is [insert date].
On that date you will receive your termination payments, which will include payments in lieu of any annual leave or long service leave that you are entitled to.
Your options in respect of superannuation will be explained to you by [insert appropriate name]. Please make an appointment with [her / him] to discuss your requirements.
Thank you for your valued service with [XYZ Pty Ltd]. We wish you well in your future career.
Yours sincerely,
. .
[Relevant officer ]
=================================
LETTER OF JOB CONFIRMATION
[ The letter of confirmation is similar to the letter Of appointment, in that it will constitute part of a new contract of employment that arises when the employee is confirmed after probation, For this reason, accuracy is important, particularly about the changed conditions that arise as a result of the revision to terms / conditions..]
[Name]
[Date]
[Address]
Dear Ms/Mr [Name],
Re: Your confirmation to position of [insert position]
I am pleased to inform you that you have [been confirmed to, or, been successful in your probation for] the position of [insert title of position].
Your commencement date in this position is [insert date].
Your new salary and/or benefits will be payable from that date and are as follows: [set out salary and other benefits such as company car, salary sacrifice, superannuation etc]. Other conditions and benefits (including accrued leave) remain as per your previously stated.
Your salary will be reviewed in [insert month] of each year and increases will be based upon satisfactory or higher standard of performance in the position. The duties of the position are as set out in the attached job description . Please read and sign the copy of the position description and return it to me before your commencement date.
Your supervisor/manager will be [insert name and title of supervisorl manager].
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at the earliest convenient time. Please also sign and return the attached confidentiality undertaking.
If you have any further queries do not hesitate to contact me or [supervisorl manager].
[XYZ Pty Ltd] congratulates you on your confirmation and wishes you well in
your position.
Yours sincerely
----------------------------------
[Relevant officer]
I accept the above mentioned terms and conditions on confirmation to the position of [insert position].
SIGNED: DATE:
================================================== ================
HOPE THIS IS USEFUL TO YOU
REGARDS
LEO LINGHAM
From India, Mumbai
Dear Leo,
Thanks a lot for providing me the valuable format. One more request i want to make, actually i need Extended probationary format also.I would appreciate if you provide me the same.
Once again Thanks.
Regards
Pankaj Adhav
HR Executive.
From India, Mumbai
Thanks a lot for providing me the valuable format. One more request i want to make, actually i need Extended probationary format also.I would appreciate if you provide me the same.
Once again Thanks.
Regards
Pankaj Adhav
HR Executive.
From India, Mumbai
Hi All,
Its nice to see all the relevent formats
But Since so many days I have been trying out for the format for salary review letter , I had failed to get this format in google, etc..
If anybody can give me a format of Salary review format
It would realy appreciable & helpfull
Regards
Som..
From India, Bangalore
Its nice to see all the relevent formats
But Since so many days I have been trying out for the format for salary review letter , I had failed to get this format in google, etc..
If anybody can give me a format of Salary review format
It would realy appreciable & helpfull
Regards
Som..
From India, Bangalore
Hi everyone
I would like to know the letter formats for Appointment, Releiving, Confirmation, Promotion and all other areas of HR.
May i also request the experienced persons in HR to give their guide lines on how to behav with the superiors and also with peers. It wouls be of great help if some of you can guide me on handling the situation wen there are two superiors to be reported to
I would like to know the letter formats for Appointment, Releiving, Confirmation, Promotion and all other areas of HR.
May i also request the experienced persons in HR to give their guide lines on how to behav with the superiors and also with peers. It wouls be of great help if some of you can guide me on handling the situation wen there are two superiors to be reported to
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