How to Handle an Employee Leaving Without Notice: Seeking Email Advice and Templates

Respected seniors,

Please suggest to me - one of my employees has left the organization without serving any notice period (he was a Permanent employee). Before leaving the organization, he dropped an official resignation email mentioning today as his last working day and that he would not be serving the notice period. Subsequently, I tried to reach out to him, but he did not answer my calls or messages.

Kindly advise me on what kind of email I should send. Please share the email templates as well.

Procedure for Handling Abandonment of Employment

This is a case of abandonment of employment. Follow the procedure below:

a) Send a notice to the employee's last known address regarding their unauthorized absence.

b) If the absconding employee fails to report for duties, order a domestic inquiry. If the employee does not appear for the inquiry, order it a second time. Send the communication through Registered Post and retain the office records properly.

c) If the employee fails to appear for the inquiry even the second time, your management can make an ex parte decision to remove their name from the company's rolls.

d) If the employee is in possession of company property such as a laptop, mobile phone, etc., direct them to return the company property when sending the notices.

e) If the employee fails to return the company property, lodge a police complaint. However, ensure you have sufficient evidence of the property transfer from the company to the individual.

Thanks,

Dinesh Divekar

Hi Dinesh sir,

Our management has already made a decision to remove his name from the rolls of the company. So, what kind of formalities do I need to take care of from my side? Should I send him an absconding mail?

Absconded Employee Eligible for Minimum Wages Arrear Amounts

Dear [Recipient's Name],

I am writing to inform you about an absconded employee who is eligible for receiving minimum wages arrear amounts. It has come to our attention that this former employee has outstanding payments due to them in terms of minimum wages.

We kindly request your assistance in processing the arrear amounts owed to the absconded employee as per the legal requirements and company policies. Please ensure that the necessary steps are taken to facilitate the settlement of these dues promptly.

If you require any further information or documentation regarding this matter, please do not hesitate to reach out to the HR department.

Thank you for your attention to this issue.

Best regards HR Department

Absconding Case - Employee Found Working in Another Organization

Dear [Recipient's Name],

I am writing to inform you that we have discovered a case of absconding involving one of our employees. It has come to our attention that the said employee has been found working in another organization while still being employed with us.

This behavior is a serious violation of our company policies and code of conduct. Absconding without prior notice not only disrupts our operations but also reflects poorly on the individual's professionalism and integrity.

We are currently investigating the matter further to gather all relevant details. In the meantime, we request your cooperation in addressing this issue promptly and appropriately.

Please feel free to reach out to me if you require any additional information or clarification regarding this incident.

Thank you for your attention to this matter.

Sincerely
[Your Position]
[Company Name]