Confused About Legal Forms for Employee Documentation? Can You Help Clarify These Requirements?

Dear All,

My manager assigned me the task of finding information about this on the web. I am trying to find it but am unable to get the information. Can you please help me understand what this is all about? A company sent this mail to him and asked to submit all these documents. What are all these documents?

1. Employment card to Employees as per clause 29(1) Form XIV:
2. Service Certificate to Employees as per clause 77 Form XV:
3. Attendance copy as per clause 29(1) Form XVI:
4. Salary paid Book as per clause 29(1) Form XVII:
5. Advance Book as per clause 29(1) Form XXII:
6. Including salary attendance Book Form “T” As per 29(1)
7. Overtime Book As per clause 29(1) Form XXIII:
8. Salary Certificate to the employees as per clause 29(1) Form XIX:
9. Half Yearly return to the labour office in the form XXIV.
10. Registration license copy & Number. (if any)
11. As per Form IV u/s 12(1) fee paid receipt: (if applicable)
12. Communication copy to Labour commissioner about starting the contract. (Form VIA): (if applicable)
13. As per Minimum Wages to Employees Act 1948 & 1958, Form T, Pay slip, Waiting Room Book, Form X, Form XIII As per clause 30A:
14. Register of leave with wages in Form F
15. Leave book in Form H
16. LWF remitted acknowledgment copy in Form D
17. Bonus paid details in Form A, B & C register
18. Bonus paid annual return in Form D
19. Shops act annual returns in Form U

Kindly help.

Thanks & Regards,

Manjiri Aher

What is the industry in which you work? Without giving any details, no one can provide you with a correct reply. Based on your query, I presume that your company is involved in the construction of a factory. However, upon seeing Sl No. 19, there seems to be a contradiction. Hence, it is not possible to give you a complete reply.

Common Guidelines

Some aspects are common types. You can follow the guidelines below as per your requirements:

Please refer to the Contract Labour Act Rules of your state or the Contract Labour Central Rules 1971 to obtain the formats requested in Sl No. 1 to 12.

For Sl No. 17 & 18, please refer to the Payment of Bonus Act and its Rules where you will find the necessary formats.

For Sl No. 16, kindly refer to the Labour Welfare Fund Act and its rules in your state to obtain the required format.

If you are already following the Contract Labour Act & Rules Registers and formats, you do not need to maintain the Minimum Wages Act and Rules or the Payment of Wages Act and its Rules formats. Hence, there is no need to worry much about Sl No. 13.

Additional Information Required

Always provide complete details so that our members can offer you a suitable reply to your query.

- Your Industry:
- Your Nature of work:
- Your Experience and your company's experience in this field:
- The nature of work of your Principal Employer:
- Why is your in-charge not guiding you in this aspect?
- Have you inquired about the details with your client?
- What is the strength of manpower you have deployed in your client base?

Please respond to the above questions, and you can expect a detailed reply from the members.

Regards.

Dear Manjiri,

Let me presume that you are from the State of Maharashtra. Hence, please come out from your office and go to some good bookstore. Purchase a hard copy of the following bare act books:

1. Maharashtra Shops & Commercial Establishment Act and its Rules
2. Contract Labour Act and Rules (Both Central and State)
3. Minimum Wages Act and Rules
4. Payment of Wages Act
5. Payment of Gratuity Act & Rules
6. Payment of Bonus Act & Rules
7. Maharashtra Labour Welfare Fund Act & Rules

Additionally, consider any other books relevant to your field of work, such as the Industrial Employment Act, Industrial Dispute Act, Employee Compensation Act, etc.

Refer to these books whenever necessary to access all the required formats from the rules.

Thank you.

Please send me a text mail to the ID provided below. I will send you most of the forms, the Factory Act, and the Contract Labour Act. You will definitely get all the information you need; there's no need to purchase any books. I will provide you with all the acts in PDF format. You just need to read or take a printout and review.

All the best.

Regards