How Should I Draft a Letter to Report a Damaged Office Phone to Higher Ups?

From my office, one of the staff members has a damaged mobile phone (screen break and lines on the phone screen). He submitted the phone, and upon inspection, I discovered that the phone is indeed damaged. I now need to write a letter to the higher authority to inform them about the damaged phone. Please advise me on how to draft a letter regarding this matter.

Dear Pratik, While talking over the phone, did you receive a letter from the recipient stating that it was handed over in damaged condition? If you have obtained this letter, all you need to do is send it to the authorities along with your covering letter.

By the way, I recommend that you write the letter yourself and upload it here. Senior members, like me, will review and correct it. I have given the same advice to other members as well. You can refer to the following link to see how I have corrected a similar draft: https://www.citehr.com/471683-letter...ness-case.html

Thanks,

Dinesh V Divekar

We did not obtain a letter from the recipient. I want the draft of a covering letter that shows the damage to the phone.

We did not receive any letter from the recipient. I would like to request the draft of a covering letter that demonstrates the damage to the phone.

Thank you.