How Can We Legally Protect Our Company with a Food Policy Clause?

In our company, about 100 employees are working. We are providing tea and snack facilities. We want to include a clause/legal wording in our employee agreement regarding the food policy to safeguard the company in the event of any food poisoning case or any claim from an employee.

Once you are providing tea and snacks to your employees, you must offer quality food and not substandard fare. Before distributing the tea and snacks to employees, please provide some to middle-level managers and senior-level managers for tasting on a rotational basis. Obtain their feedback in the Food Tasting Register that is being maintained.

The register should be kept by the service provider, who will give the tea and snacks to the designated manager (selected by the HR Department) along with the Food Tasting Register. After tasting, the manager will record their feedback in the register using the following format:

Sl - Date - Food Description - Tasted By - Remarks - Signature

If you maintain this register, the service provider will be more cautious and provide high-quality food to all your employees.

Thank you.