Can We Use Digital Registers for Bonus Payments in Gurgaon? Let's Discuss Legal and Security Concerns

In Gurgaon, can we maintain a soft copy register for bonus payment?

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Hi, thank you for your question. In Gurgaon, it is possible to maintain a soft copy register for bonus payments. Using electronic records can streamline the process and ensure accurate documentation. However, it is essential to comply with any legal requirements regarding record-keeping and ensure data security measures are in place to protect sensitive information. If you have any specific guidelines or regulations to follow, please let me know so I can provide more tailored advice.

I hope this information is helpful. Let me know if you have any more questions.

Dear Anupam,

You can prepare the Bonus Register (Form C) in the system, but in Form C, you have to obtain the signature of the concerned employees during the payment of the Bonus. You can scan and save the Bonus Register after obtaining the signature of the employees after effecting payment. However, you must maintain the Bonus Register only in hard copy duly signed by the concerned workmen.

With warm regards,
S. Bhaskar

No, you can have a soft copy for your internal references, but the labor officer will accept/verify only a hard copy of the bonus register.

Thanks,

Regards

Dear Member,

Please find attached herewith the Bonus Register in Form C for your ready reference. You can show the monthly bonus payment in your salary register as an advance. After the completion of the accounting year, you are to declare the percentage of the bonus and then prepare this attached register.

R N KHOLA