Registers and Forms Required Under Various Acts
Hi, PCPL
The registers to be maintained are as follows:
1. The Factories Act, 1948
Registers, Returns & Abstracts:
- Register of Compensatory Holidays - Form - 8
- Register of Adult Workers - Form - 11
- Register of Leave with Wage Register - Form - 14
- Muster Roll - Form - 22
- Register of Accident & Dangerous Occurrences - Form - 23
- Inspection Book
- Half-yearly Returns - Form - 21 (Before 15th of July & 15th of January of every year in duplicate)
- Accident & Dangerous Occurrences - Form - 23 (Every Month)
- Combined Annual Returns - Form - 20 (Before January every year)
- Notice of Adult Workers - Form - 10
- Abstract of Factories Act, 1948
2. Payment of Wages Act, 1936
Registers, Returns & Abstracts:
- Register of Fines
- Register of Advance
- Register of Deductions
- Register of Wages
- Annual Return - Form - IV (in duplicate, before Feb 15 of every year to the Inspector of Factories cc: Labour Insp.)
- Payment of Wages Abstract - Form - V
- Notice of Rates of Wages - Form - VI
- Notice of Date of Payment
3. Minimum Wages Act, 1948
Registers, Returns & Abstracts:
- Wage Register
- Overtime Register
- Annual Return - Form-III
- Abstract of Minimum Wages - Form-V
- Minimum Rate of Wages Fixed Form-XI, XII & XIII
- Name Address of Inspector
4. Payment of Gratuity Act, 1971
- Notice of Opening - Form - A (To: Labour Department)
- Declaration - Form - F
- Payment of Gratuity Act, Abstract
5. Payment of Bonus Act, 1965
- Register of Bonus - Form - C
- Annual Returns - Form-D (Before December every year)
- Payment of Bonus Abstract
6. Equal Remuneration Act, 1976
- Equal Remuneration - Form - D
7. Industrial Employment (Standing Order), 1946
- Standing Order to be displayed on Notice Board
8. Shops & Commercial Establishment Act, 1948
- Consolidated Register containing 8 Forms
- Inspection Book
- Annual Return - Form - G (1st September, every year)
9. National & Festival Holidays Act
- Form - V (Annual Return, Before 31st January)
10. Labour Welfare Fund, 1953
- Form - A1 CUM RETURN (in duplicate, 15th January every year)
11. The Contract Labour (Regulation & Abolition) Act, 1970
- Registration Certificate (Before appointing contractor) - Form-1
- Register of Contractor - Form-XII
- Register of Employees Employed by Contractor - Form-XIII
- Muster Roll, Wage Register, Overtime Register, Fine Register
- Deduction Register, Advance Register (contractor)
- Notice Regarding Rates of Wages
- Display of the Act & Rules both in English & MARATHI
- Half-yearly Return by Contractor - Form - XXIV
- Annual Return by Principal Employer - Form - XXV (before 15th Feb)
12. Professional Tax Act, 1976
- Monthly Return - Form - 5
- Annual Return
13. Employee State Insurance Corporation Act, 1948
- Muster Roll
- Wage Register
- Inspection Book
- Accident Register
- Cash Books, Vouchers & Ledgers
- Paid Challans, RDF, and Declarations
- Register of Employees - Form - 7
- Half-Yearly Return - Form - 6 (Apr - Sep & Oct - Mar) 42 days after closing Contn. Period
14. Employees Provident Fund Act, 1952
- Muster Roll
- Wage Register
- Form- 5, 10 & 12A
- Inspection Book
- Cash Book, Voucher & Ledger
- PF Worksheet
- Monthly Return - Form - 5, 10, 12A along with paid challans (before 25th of every month)
- Annual Return - Form - 3A & 6A (before 30th April every year)
15. Maternity Benefit Act, 1961
- Abstract - Form - G
- Cash Benefits: Payment of medical bonus is Rs. 1000 instead of Rs. 250 (u/s 8)
Records to be maintained:
A) Every employer shall prepare and maintain a Maternity Benefit Register in Form - 10 (See rule 12(1))
B) ANNUAL RETURN: on or Before 15th Jan employer has to submit the return in FORM - 11 (See rule 15)
You need to pay a medical bonus of Rs. 1000/- and maternity leaves for 12 weeks with full salary.
This point shows that only Form 'L' is to be sent in the shape of an annual return to the Competent Authority up to 31st Jan.
Married female employees are entitled to maternity leave as per the Maternity Benefit Act 1961 or The Employee State Insurance Act 1948 as per the provisions of the Act whichever is applicable to her.
1. Make sure the salary is more than 10,000 pm. If less than this, you can avail of maternity benefits only under the Employee State Insurance Act 1948.
2. To be eligible for the Maternity benefit, the employee should work for a period of not less than 80 days in the twelve months immediately preceding the date of her expected delivery.
3. The employee should give notice before 8 weeks in advance for maternity leave supported by a medical certificate.
4. Maternity leave is an additional leave other than the usual leaves/facilities existing.
5. The employee will be paid full pay up to 12 weeks, approximately 6 weeks before delivery and 6 weeks after, provided that she undertakes not to take up any job during these 12 weeks.
6. If this leave is extended, then the payment will be done to the extent of the credit balance leaves in her account else it would be leave without pay.
7. No pay shall be due or payable in lieu of unavailed maternity leave.
I hope the above will surely help you to make a decision and create a Maternity policy for future instances.
i) Under this Act, Muster Roll in Form 'A' as per Rule 3 Maternity Benefit Rules has to be maintained, for which the following particulars are needed in respect of the women employees who avail the benefits under the Act.
1) Name of the women employee
2) Age
3) Date of giving Notice of pregnancy in Form 'D'
4) Amount of wages paid
5) Period of leave: From To
The above particulars have to be furnished as and when the beneficiaries apply to avail the benefits.
j) The employer is bound to supply copies of Forms 'B', 'C', 'D', 'E', 'F', 'G', 'H', and 'I', free of cost to every woman employee who requests them as per Rule 12.
k) All the records so obtained have to be preserved for a period of two years from the date of preparation.
l) An Abstract of the provisions of the Act and Rules in Form 'J' has to be displayed in a conspicuous place in the establishment.
m) Annual Return in Form 'K' has to be submitted on or before 31st January every year.
16. Employment Exchange (CNV) Act, 1959
- Notification of Vacancies - Form - 6
- Quarterly Return - Form: ER-I (Mar, June, Sep, Dec) before 1 month
- Bi-Annual Return - Form: ER-II (Once in 2 years)
Regards,
Laxman Chippa
Executive-HR