New to HR: How Do I Draft a Letter for an Employee Who Quit Without Notice?

Hi, I am Priyanka. I am working as an HR executive in an IT firm, and I recently joined the organization. Now, an employee has left the organization without any prior notice, and she called me to inform that she is resigning. My boss wants me to draft a letter stating that she needs to serve the notice period and should send a proper resignation letter via email. As I am new to this field, I am unsure how to draft such a letter. Can anybody help me with this?

Priyanka

Dear Priyanka,

The draft of the letter is given below. Please issue this letter on your company letterhead.

To,

Mr/Ms _________
_______
_______
_______

Unauthorised absence from Duties

It is observed that you have stopped attending to your duties with effect from ______ (date). On _____ (date), you had called Ms. Priyanka Kakran and told her that you have resigned from your job and will not attend your duties further.

As per the terms of appointment i.e. as per paragraph ____, clause No _____ mentioned in your appointment letter, you are required to give _____ days' notice before you relinquish your duties.

Your absence is unauthorized. You are hereby directed to resume your duties and complete the notice period as per the terms of your employment. If you fail to attend to the duties within 48 hours of receipt of this notice, disciplinary action will be initiated against you.

For ______________

Managing Director

Ok...

Dinesh Divekar
+919900155394

Dear,

This can also be considered as abandonment of service. In such a case, it may lead to automatic termination.

E-mail: rajanassociates@eth.net
Mobile: 9025792684

Dear Seniors,

This is Rupasree, and I have reviewed your sample draft. Could you please guide me on what type of disciplinary action can be taken? One employee in our company did not serve the notice period of two months and left for the UAE. How can we resolve this issue?

Thank you.

Hi, I am Preeti Durga, working as an HR professional with a startup IT company. One of our employees has resigned and left on the same day he submitted his resignation letter, without serving the required one-month notice period. I now need to send him an email regarding the recovery of the notice pay amount. Can you please assist me with drafting this email?

Thank you.

Sir,

One of our company's staff from the marketing department has submitted his resignation last week. His resignation has not yet been accepted or rejected, but he has a habit of taking 2-5 leaves in a month. I have informed him regarding leaves that are not entitled during the notice period, but he still continues to do the same.

Management has instructed me to draft an email to him. Kindly suggest.

Regards,
Payal Borkar
HR