I need to send offer letter to my new joinee. I need to highligh in the offer letter about notice period. Could you please share a sample offer letter?
From India, Hyderabad
Dinesh Divekar

Dear Bobby Bob,

Are you talking about the issue of the "Offer Letter" or the "Appointment Letter"? While the former is issued once the candidate is selected to fill the vacant position, the latter is issued once the candidate joins and becomes an employee of the company.

The second difference is that an offer letter is issued to establish the employer-employee relationship in future whereas the appointment letter is issued to endorse this relationship and specify the exact terms and conditions of the employment. One of the important terms of employment is specifying the notice period when the employee submits the letter of resignation.

However, your query is about the inclusion of the clause of the notice period in the offer letter itself. This is unheard of. To tell a person about the conditions of separation from the company even before he/she joins the company is unwanted futuristic thinking. Better to refrain from it!


Dinesh Divekar

From India, Bangalore

Hi Bobby,

Dear [Candidate's Name],

We are pleased to extend an offer of employment for the position of [Job Title] at [Company Name]. We were impressed with your qualifications and experience, and we believe that your skills will be a valuable asset to our team.

Terms and Conditions of Employment:

You are being offered the position of [Job Title]. Your expected start date will be [Start Date].

Salary and Benefits:
Your starting salary will be [Salary], paid [frequency]. In addition to your salary, you will be eligible for [mention any additional benefits such as health insurance, retirement plans, etc.].

Notice Period:
You will be required to serve a notice period of [Notice Period] days. During this time, you are expected to fulfill your job responsibilities and ensure a smooth transition. Please note that this notice period is a critical aspect of your commitment to our organization.

At-Will Employment:
This offer is not a contract of employment for a specific duration. You or the company may terminate the employment relationship at any time, with or without cause and with or without notice.

Background Check and Documentation:
This offer is contingent upon the successful completion of a background check. You will be required to provide documentation to establish your eligibility to work in [Country].

Upon acceptance of this offer, you will be provided with an orientation to familiarize yourself with our company policies, procedures, and work environment.

Please indicate your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline], along with any additional documentation requested.

We are excited about the opportunity to welcome you to [Company Name] and believe that you will make significant contributions to our success. If you have any questions or need further clarification, please feel free to contact [Your Contact Information].

We look forward to your positive response and to the possibility of you joining our team.


From India, Bangalore
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