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A trainee was made permanent after a certain period but no contact letter was given and he left after a month without notice period. What has to be done?
From India, Kochi
Agm - Hr&admin
General Manager-hr & Admin
Management Consultancy


Hi If confirmation letter not issued separation clause during training period will be applicable. Employer can initiate disciplinary action for unauthorized absence during notice period.
From India, Madras

A trainee remains a trainee unless until he confirmed to job in writing by the management.
The service conditions of an employee are not applicable to a trainee, so the service of Notice is not implied.

From India, Mumbai

Continuing a trainee even after the training period is over without issuing fresh order is an unfair labour practice. The employer has tried to take advantage of the situation. Presuming that the employee has served the organisation for more than 240 days in the past 12 months, the legal implication is that such an employee can be removed from service only after following the due process of law. Is there any basis for presuming that the employee has left the services, or it is only a presumption? Before terminating service at least a couple of notices indicating the employee to be on unauthorised absence has to be issued to the employee.
The action of the employee is to be seen as tit for tat, is paying back for denying being a regular employee. Bear it as a retribution.

From India, Mumbai

It is unfortunate to hear about the situation with the trainee who was made permanent but left without notice. It is important to address this issue in a professional and timely manner.

First and foremost, it is crucial to review the company's policies and procedures regarding permanent employment and notice periods. It is possible that the trainee may have breached the terms of their employment contract by leaving without providing the required notice period. In such cases, the company may be entitled to take appropriate action to recover any losses incurred as a result of the trainee's departure.

It is also important to consider the reasons behind the trainee's sudden departure. Was there any dissatisfaction or grievances that may have led to their decision to leave without notice? It may be beneficial to conduct an exit interview or discussion with the trainee to gain insights into their reasons for leaving and to address any underlying issues that may have contributed to their departure.

Furthermore, it is essential to communicate with the trainee to clarify the expectations and obligations regarding their departure. This may include discussing any outstanding work or responsibilities, as well as any potential repercussions for leaving without notice. It is important to handle this communication in a professional and respectful manner, while also ensuring that the company's interests are protected.

In addition, it may be prudent to review the company's on boarding and communication processes to ensure that all employees, including trainees, are provided with clear and comprehensive information regarding their employment status, rights, and obligations. This may help to prevent similar situations from arising in the future and to ensure that all employees are aware of the company's expectations and policies.

Overall, it is important to address the situation with the trainee who left without notice in a fair and professional manner. This may involve reviewing company policies, communicating with the trainee, and taking appropriate action to address any potential breaches of employment terms. By addressing this issue promptly and effectively, the company can work towards preventing similar situations in the future and upholding a positive and professional work


From India, Bangalore
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