Dear HR Professionals, I am working in a Packaging company with 150+ employees. I need to make the Saturday off policy. It's applicable for a few (staff) employees based on grade and department. pls help me how to write the policy. Thanks & regards

From India
Dinesh Divekar

Dear Manisha,

The policies are always customised. The policies reflect the internal work culture of the company or even the mindset of the top boss. We, the members of this forum, are outsiders and do not know the internal dynamics of your company. Against this backdrop, it would be too difficult for us to create a policy. Nevertheless, you may design a policy on your own and upload it here. The senior members will correct it.

Alongside, let me put forth my other concerns as well. The Head Office of many companies works for five days. This happens even though at the plant level, people may work for six days. However, in the same plant, if a few departments work for five days and others few for six days, then it may create discontent in the minds of those who will work for six days. They may perceive it as inequality and may question the rationale behind the unequal treatment. What if the staff that works on Saturdays, start asking for extra wages? What will be your take on this?


Dinesh Divekar

From India, Bangalore
Thank you very much sir for quick response
From India

Dear Manisha,

The policy can be drafted as mentioned below :


Subject : Saturday Holiday
Preamble : To have a better work life balance
Applicability : All Executives, Officers, JMC & Supervisors in administration block
Working Timings : General Shift timings will be from 8.30 AM to 5.45 PM
Work exigency : During emergencies, holiday may be cancelled and employees can
be called to work as per the requirement and they canít claim any
alternative leave.

Rule :

1. Only Two Saturday will be holidays in a month. 5th Saturdays if any, will be working day.

2. In view of this extra 45 minutes working will be done every day and these officers will be given alternative Saturday off as per annexure.

3. Employees should avail holiday as per the list declared, Any change in the list should be informed to HR Department in advance for attendance purpose.

4. Trainees/ workmen/ Contract workmen who are working in Administration block will continue to work for 6 days a week as per existing rules.

5. HODís will ensure that work does not get affected, due to this change.

6. Officers should be punctual to work and should maintain timings. The Lunch break is for half an hour only, will be in two batches 12.30 PM Ė 1.00 PM & 1.00 PM to 1.30 PM.

7. The above arrangement will continue until further orders.

From India, Mysore
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