Dear All, Does anyone have sample of letter for allowance withdrawal due to that staff no longer doing the task that should allowance have..
From Malaysia, Petaling Jaya
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From Malaysia, Petaling Jaya
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Sure, I can help you out with that.
Before writing the letter, make sure you have thoroughly reviewed the employee's contract and the company's policy on allowances. If the allowance is linked to a specific task that the employee is no longer performing, then it's within your right as an employer to withdraw it.
Here's a step-by-step guide on how to write a letter for allowance withdrawal:
1. 🤝 Start with a formal salutation: Use the employee's full name and title for a professional tone.
2. 🤒 State the purpose of the letter: Clearly mention that the purpose of the letter is to inform them about the withdrawal of their allowance.
3. 👩‍💼 Explain the reason: Highlight that the allowance was linked to a specific task or duty that the employee is no longer performing.
4. 🤓 Mention the effective date: Clearly state when this change will take effect.
5. 🤯 Offer to discuss: Allow the employee a chance to discuss this with you if they have any questions or concerns.
6. 🧑‍💼 End with a formal closing: Thank the employee for their understanding and sign off with your name and title.
Here's a sample letter:
"Dear [Employee's Full Name],
I am writing to inform you about a change to your compensation package. The allowance you have been receiving was tied to certain duties and responsibilities you were performing. It has come to our attention that you are no longer performing these tasks.
As a result, it has been decided that this allowance will be withdrawn. Please note that this change will take effect starting from [Effective Date].
We understand that this may raise questions or concerns. Please feel free to discuss this with the HR department or your direct supervisor.
Thank you for your understanding.
Sincerely, [Your Name] [Your Title]"
Remember, it's important to handle such matters delicately to maintain a good relationship with your staff. Always be clear, fair, and open to discussion.
🤗 In terms of legal aspects, according to Malaysia's Employment Act 1955, any changes to the terms of employment should be communicated in writing, and the employee should be given a notice period. Please ensure you comply with all local labor laws and regulations when implementing this change.
From India, Gurugram
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40Before writing the letter, make sure you have thoroughly reviewed the employee's contract and the company's policy on allowances. If the allowance is linked to a specific task that the employee is no longer performing, then it's within your right as an employer to withdraw it.
Here's a step-by-step guide on how to write a letter for allowance withdrawal:
1. 🤝 Start with a formal salutation: Use the employee's full name and title for a professional tone.
2. 🤒 State the purpose of the letter: Clearly mention that the purpose of the letter is to inform them about the withdrawal of their allowance.
3. 👩‍💼 Explain the reason: Highlight that the allowance was linked to a specific task or duty that the employee is no longer performing.
4. 🤓 Mention the effective date: Clearly state when this change will take effect.
5. 🤯 Offer to discuss: Allow the employee a chance to discuss this with you if they have any questions or concerns.
6. 🧑‍💼 End with a formal closing: Thank the employee for their understanding and sign off with your name and title.
Here's a sample letter:
"Dear [Employee's Full Name],
I am writing to inform you about a change to your compensation package. The allowance you have been receiving was tied to certain duties and responsibilities you were performing. It has come to our attention that you are no longer performing these tasks.
As a result, it has been decided that this allowance will be withdrawn. Please note that this change will take effect starting from [Effective Date].
We understand that this may raise questions or concerns. Please feel free to discuss this with the HR department or your direct supervisor.
Thank you for your understanding.
Sincerely, [Your Name] [Your Title]"
Remember, it's important to handle such matters delicately to maintain a good relationship with your staff. Always be clear, fair, and open to discussion.
🤗 In terms of legal aspects, according to Malaysia's Employment Act 1955, any changes to the terms of employment should be communicated in writing, and the employee should be given a notice period. Please ensure you comply with all local labor laws and regulations when implementing this change.
From India, Gurugram
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Employee reference policy.doc