Hi All,
I have query about the resignation. One of my colleague has resigned from her present position and had informed her HR and immediate Manager about it. Now what has happened is everybody in her vicinity has known about it and is asking for the reason of her leaving. This has made her very upset and has come back to me asking whether is it fair on the part of HR to disclose the news of employees resignation. She have her own reason of resigning from the present position personal or professional, but it is her wish to discuss or not. I am being the part of HR, she has come to me asking whether she is complain about the HR or Head about this incident.
Being HR even I am not sure, whether if there is anything like that to be complained about.
Kindly suggest.

From India,
Rahul Chhabra

HR Professional
First and foremost responsibility of every HR professional is to keep the information and data confidential. It is highly immoral of that Hr person who has disclosed news of her exit. If this disclosure has an impact on the employee or her dignity; then a formal complaint should be made to the management. Else I suggest that she continues working till her LWD. Gossip mongers are everywhere, why care about them :)
From India, Delhi
Dinesh Divekar

Business Mentor, Consultant and Trainer
Dear Nishu,
Please note that submission of resignation is a official matter. Nothing personal about it. Therefore, if her colleagues come to know about it and if they start asking about then sky did not fall on her. Anyway, HR would have started searching her replacement and the bubble of this secrecy would have burst in few days or weeks.
Think of the opposite for a while. When a newcomer joins an organisation, other colleagues go to his/her desk and give a welcome. Should a newcomer complain about it?
Generally when a person starts looking for a job, it is known in the close circles. In many cases, even managers know about it. Probably, the woman employee's resignation caught them unaware. Employees always make opinion about others. By one's activities or way of working, they know who could continue and who could quit. Possibly, the woman employee was considered as the one who has strong allegiance to the organisation. The news of her resignation punctured their belief. Hence the expression of surprise! However, this astonishment would have fizzled out anyway in a day or two. Yes, for a resigning employee, it is irksome to explain the reason to every person but then she could have shown some patience. Rather than prying about her resignation, similar patience her colleagues also could have shown.
You have written that resigning employee's manager and HR knew about her resignation. But for the leakage of the news, why you are holding HR responsible? What is the guarantee that her manager did not divulge the news?
For Rahul Chhabra: - You have recommended action against HR. You have written that "It is highly immoral of that Hr person who has disclosed news of her exit." What is immoral about it? Has HR disclosed about anyone's illicit love-affair? Immoral means not adhering to ethical or moral principles. Yes, HR is expected to keep with himself/herself the affairs of the organisation but by chance if he has divulged it even then also certainly this disclosure cannot be called as "immoral".
Going further, you have written that "If this disclosure has an impact on the employee or her dignity; then a formal complaint should be made to the management". Disclosure of news of one's resignation, how can it pull down one's respect or esteem is not understood. As far as complaint to the top management is concerned, they could consider it as churlish. They have lot of tensions about business than worrying about anyone's resignation.
Nothing wrong to express one's opinions in the public forum or take a position but then one should be mindful of one's words. Please remember that use of wrong words could lead to misguidance also!
Dinesh Divekar

From India, Bangalore
Rahul Chhabra

HR Professional
Respected Learned Contributor & Moderator Shri Dinesh Ji,
I really appreciate your feedback however i differ from your opinion. If one HR person has divulged information informally to some of her colleagues rather than it being an official info, i would call it immoral on his/her part. This for sure doesn't meet the code or ethos of being an HR professional. Do you call it adherence of conduct for an HR Professional. What else would you call it? i would call it immoral, not going by the legal definition of it!!
If one resigns for a better opportunity, that person itself would tell everyone than keeping it a secret from peers. For sure, there are reason beyond this for this employee to keep her resignation confidential; and right to privacy is a FUNDAMENTAL RIGHT!! if she has resigned for reasons that are privy to her could be a pestering boss, or a broken marriage, or an illicit affair, and HR has divulged the information to peers; it still is immoral! and divulging of such information may harm her dignity too. Can it be christened churlish? Maybe yes, coz she is an exit; not considering that exits are the best brand ambassadors of an organization.
No doubt that the top line is focused towards business and related challenges; however it's not the resignation that should bother them but the gossip monger wearing the HR hat.
I agree that there could be difference of opinions over this matter, it certainly can not be called misguidance; however keeping a unidirectional approach may really change the way a problem is looked upon.
Rahul Chhabra

From India, Delhi

Insolvency n GST Professional
Resignation and joining are not not secret matters.
As a matter of fact in big companies,HR sends circular/notice to various departments about exit of an employee to get clearances and intimation of dues if any.
What ever be the matter, if information about exit does come out, it is not something punishable.
Grapevine of the company will certainly put out such news.

From India, Pune
Thank you Mr. Rahul, Dinesh and Nathrao. I understand that Resignation and joining of employee can never be secret. Your suggestion is much of helpful to me. I have pacified my colleague saying that since she has applied for resignation, her boss wants to find a replacement for her and must have told her team about that.
From India,

Compliance Manager
Since the employee has already put in her resignation why any fuss about it at all? It is only a matter of time that everyone else would come to know of the same. Moreover the HR will be asked by the management if he/she is in the lookout for replacement and needs to act on the issue at the earliest. The resigned employee has to take these things into her stride and move forward instead of making noise and spoiling her relationship with her soon to be ex-colleagues.
Even if she does not like her resignation to be a topic at the tea table or elsewhere, there is not much she can do and better she accepts and keep moving. No point in complaining and getting negative response from the management.
Thanks and Regards

From India, Hyderabad
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