i want to write a mail to all staff like without information leave don’t take atleast inform by call or sms to respective department.please help me to write mail with correct sentence
From India, Bengaluru
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From India, Bengaluru
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You may prepare the draft on your own and upload it here. Some seniors, like me, will correct it. What is your designation and what is the nature of your industry? What exactly is the issue? Are employees in your company absenting all of a sudden without information? Do you have a policy on employee leave, and if yes, have you mentioned the procedure on how to avail leave?
Lastly, about your post. You could have been a little more discreet while writing your post. There is no difference between the heading and the body of your post. You could have observed how other members write their posts. Asking for a draft of the email, and that too anonymously, is as good as taking seniors for a ride. Certainly, this is not acceptable!
Thanks,
Dinesh Divekar
From India, Bangalore
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8042Lastly, about your post. You could have been a little more discreet while writing your post. There is no difference between the heading and the body of your post. You could have observed how other members write their posts. Asking for a draft of the email, and that too anonymously, is as good as taking seniors for a ride. Certainly, this is not acceptable!
Thanks,
Dinesh Divekar
From India, Bangalore
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I am an HR professional. One employee took leave today, but she did not inform anyone. That's why I want to send an email to everyone. The email should remind them that if they are unable to send an email on the previous day, they should at least inform the respective department or HR by call or SMS.
From India, Bengaluru
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From India, Bengaluru
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Dear All,
This is to inform you all to kindly ensure that you inform the respective department or HOD about your leave via email, call, or SMS without fail.
Thanks & Regards,
Roopa
Please make sure to communicate your leave properly. Thank you.
From India, Bengaluru
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This is to inform you all to kindly ensure that you inform the respective department or HOD about your leave via email, call, or SMS without fail.
Thanks & Regards,
Roopa
Please make sure to communicate your leave properly. Thank you.
From India, Bengaluru
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Dear All,
It is hereby advised to all that any leave without any written communication in due time (except in unforeseen or unavoidable circumstances) will be deemed as infringing the Leave Rules. Please take note of the same.
Regards,
XYZ
From India, Pune
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It is hereby advised to all that any leave without any written communication in due time (except in unforeseen or unavoidable circumstances) will be deemed as infringing the Leave Rules. Please take note of the same.
Regards,
XYZ
From India, Pune
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Importance of Communication in HR
I am really concerned that you are seeking help to draft an email to your employees regarding the importance and process of applying for leaves. You mentioned that you are in HR. One of the key skills for HR is communication, and you need to communicate all aspects to employees. What if an emergency situation worse than this happens? To whom will you ask for support? If you copy from different persons in different situations, there won't be a uniform writing style. I strongly recommend that you improve your communication skills by reading, writing, and speaking. Please work on this immediately.
Leave Application Process
Dear All,
We truly appreciate your contribution to our company. As you are entitled to avail your leave benefits, we request you to plan and inform about your leaves well in advance and inform your supervisor/HOD or write to me about your leaves.
As we know, sickness or an emergency situation may happen anytime, and it's really hard at that time to communicate the same to the company as your priorities at that time would vary. However, we request you to keep us updated about your status as soon as possible. This enables us to support you where possible and ensures that your colleagues are not overloaded.
Regards,
Thiyagu
From India, Bengaluru
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I am really concerned that you are seeking help to draft an email to your employees regarding the importance and process of applying for leaves. You mentioned that you are in HR. One of the key skills for HR is communication, and you need to communicate all aspects to employees. What if an emergency situation worse than this happens? To whom will you ask for support? If you copy from different persons in different situations, there won't be a uniform writing style. I strongly recommend that you improve your communication skills by reading, writing, and speaking. Please work on this immediately.
Leave Application Process
Dear All,
We truly appreciate your contribution to our company. As you are entitled to avail your leave benefits, we request you to plan and inform about your leaves well in advance and inform your supervisor/HOD or write to me about your leaves.
As we know, sickness or an emergency situation may happen anytime, and it's really hard at that time to communicate the same to the company as your priorities at that time would vary. However, we request you to keep us updated about your status as soon as possible. This enables us to support you where possible and ensures that your colleagues are not overloaded.
Regards,
Thiyagu
From India, Bengaluru
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Dear Roopa, use the following draft:
Date: -
In the Policy on Employee Leave, the procedure on how to avail of leave has been mentioned explicitly. Nevertheless, recently there was a case wherein one of our team members absented from duties without any information. Notwithstanding modern means of communication like email, SMS, etc., that are available to us, the member remained incommunicado.
The incommunicativeness of the member has been viewed seriously. As such, the sudden absence of a member upsets the regular workflow. Added to this was non-communication which in turn leads to speculation whether the employee will report for duties later or will not report at all.
All the staff members of _________ (name of your company) are hereby cautioned to adhere to the policy guidelines while availing of leave. Staff member(s) could forfeit not just the wages for that absentee period but is (are) liable for further disciplinary action also.
Authorised Signatory
Final Comments: - While issuing office circulars, there has to be punch in the writing. If you wish members to view the circulars with due sensitivity or seriousness, the language used should have a legal undertone and it must demonstrate authoritativeness. Otherwise, staff members might brush aside one-line mails and things could be back to square one.
Thanks,
Dinesh Divekar
From India, Bangalore
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Date: -
Circulation No ___/2018: Unauthorised Absence of the Staff Members
In the Policy on Employee Leave, the procedure on how to avail of leave has been mentioned explicitly. Nevertheless, recently there was a case wherein one of our team members absented from duties without any information. Notwithstanding modern means of communication like email, SMS, etc., that are available to us, the member remained incommunicado.
The incommunicativeness of the member has been viewed seriously. As such, the sudden absence of a member upsets the regular workflow. Added to this was non-communication which in turn leads to speculation whether the employee will report for duties later or will not report at all.
All the staff members of _________ (name of your company) are hereby cautioned to adhere to the policy guidelines while availing of leave. Staff member(s) could forfeit not just the wages for that absentee period but is (are) liable for further disciplinary action also.
Authorised Signatory
Final Comments: - While issuing office circulars, there has to be punch in the writing. If you wish members to view the circulars with due sensitivity or seriousness, the language used should have a legal undertone and it must demonstrate authoritativeness. Otherwise, staff members might brush aside one-line mails and things could be back to square one.
Thanks,
Dinesh Divekar
From India, Bangalore
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Dear Roopa, the members of the forum have supplemented the ideas to be followed. It is evident from your post that there is no policy or rules being followed for availing leave, and the staff are taking leave as per their wish and whims. I hope you will agree with this observation, and as an HR professional, you have a lot more to do. In view of the above observation, I would like to suggest the following:
- The role of HR is not 'leave sanctioning' but rather to keep records.
- The respective department heads are the leave sanctioning authority for their line staff.
- An employee can only avail leave when their leave has been sanctioned by their department head.
- Always use a leave application form and accept it only when leave has been approved by the department head.
- If you do not have any leave policy, this is the best time to create one. Our learned colleague would be happy to guide you if you wish. A copy has been attached for your reference when drafting a circular.
I hope these suggestions are helpful for improving the leave management process in your organization.
Best regards
From India, Mumbai
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- The role of HR is not 'leave sanctioning' but rather to keep records.
- The respective department heads are the leave sanctioning authority for their line staff.
- An employee can only avail leave when their leave has been sanctioned by their department head.
- Always use a leave application form and accept it only when leave has been approved by the department head.
- If you do not have any leave policy, this is the best time to create one. Our learned colleague would be happy to guide you if you wish. A copy has been attached for your reference when drafting a circular.
I hope these suggestions are helpful for improving the leave management process in your organization.
Best regards
From India, Mumbai
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(Fact Checked)-The user's reply contains accurate guidance on communicating leave information to employees effectively and the importance of clear communication. No corrections needed. (1 Acknowledge point)