Dinesh Divekar
Business Mentor, Consultant And Trainer
Umakanthan53
Labour Law & Hr Consultant
V.Raghunathan
Process Industry Consultant / Soft Skill
CHR
Founder Cite.co
Ngurjar
Management Consulting, Management Development,
Verma_gk@yahoo.com
Sme-hr & Employment Laws
AankitED
Hr Executive
Hr2
Hr Executive
IndianAccounts
Selfemployed
HemaDass
Sales Expert
+2 Others

Thread Started by #AankitED

Is grammar THE must thing which should be CORRECT for mail writing?
23rd November 2017 From India, undefined
Other than Vocabulary is also very important to write concisely.
23rd November 2017 From India, Pune
Dear Ankit,
Your question is akin to asking whether spices and salt is necessary in Indian recipe. It is not just a question of having spices and salt but their right quantity is also important.
Imagine for a while if someone serves you poorly prepared dish. Imagine salt is less or more, spices are less or more. What opinion you would make of a person who has prepared this dish? When you transmit an email with grammatical mistakes, the recipient will have same opinion about you.
Learning language is skill. Command over language shows a person's quality orientation or even his values. Now by transmitting poorly worded mail whether to make poor impression or create good impressive with impeccable mail, the choice is yours!
Thanks,
Dinesh Divekar
23rd November 2017 From India, Bangalore
Stick to subject.
Write without spelling/gramatical mistakes, jargon, short forms which your receipient may not understand.
Courtesy is a hall mark of any good communication form-verbal or written.
Accuracy, brevity are also hall marks of good write ups.
23rd November 2017 From India, Pune
#Anonymous
Dear Ankit,
I am 100% agree with you. Actually I am working in Private Company as HR Manager for the last 27 years. I was joined there as HR Assistant then slowly slowly I achieved lots of award then finally last year I was promoted as Manager (HR) and you will be surprise, at this age (47) I have completed my MBA in HR.
Sometime you dipressed with your designation beacuse of non- professional degree . Before 2 years I had decided for start the study. My Son & me we both have completed our MBA last year. But due to working woman I had choose sikkim mahipal and he has completing regular MBA in sales and mktg. My main point to write this topic is my drafting. Actually I had completed my graduation from government school in 1989. No body in my house was educated and atmostphere was proper middle class family . Aim of our parents was only Marriege of daughter. I regret that my drafting is very poor.
24th November 2017 From India, Noida
Dear Ankit,
Greetings ....
I have a feeling that a mail not just convey a message, but speaks a lot about the sender and sketches the "frame of mind" of the sender on the topic of the mail while delivering a perfect communication to Recipients. A wrongly constructed sentence distorts or deviates from the "communicable" and surely run risk of misunderstanding on the part of the recipent that could be "catastrophic" at times.
It is therefore essential for a email user to make sure that the message drafted is correct, to the point and communicates rightly to the recipients.
Wishes .....
25th November 2017 From India, Pune
Dear Ankit,
You need to understand why do you write a mail or letter? Any communication is either in verbal or in writng, you will agree to this. While you are writing something on X but while reading if it gives an impression of Y, means there is some thing wrong. The grammer is given a construction to a sentence which is your expression for the receiver. In absence of grammer your expression would not take palce either may be mail or anything.
25th November 2017 From India, Mumbai
Dear Ankit,
Grammar is the way in which words are put together to form proper sentences to convey the intended meaning in communication. Certainly, it can not be an exception to mail-writing in view of the specific features of e-mails like multitude, speed, brevity, frequency of purpose etc. Grammar can again be classified into (1) Descriptive Grammar and (2) Prescriptive Grammar. Descriptive Grammar is the scrutiny of words and sentences based on the practical usage adopted by the people who speak the language. Prescriptive Grammar, on the other hand, is very much oriented with the strict compliance of the rules of Grammar as followed in authoritative sources and academic institutions. But, what is crucial is the acceptance of the fact that grammar is imperative to communicating accurately and ensuring that we are understood. Therefore, the option is inevitably dependent on the purpose of communication and the persons who are addressed. In business or official context, grammatical mistakes should not distort the purpose of communication. Long back, I read somewhere that how the wrong placement of a simple preposition "To" can disastrously change the meaning in an employment advertisement for sailors and officers in Merchant Navy as follows:
What actually mentioned in the ad was
"Note: The facility to carry wives on board to Officers only is available"
instead of " The facility to carry wives on board is available to officers only"
See, how grammar matters in communication.
25th November 2017 From India, Salem
Dear Ankit,
For writing mail grammar, spelling and way of presentation should always be correct because it represents your quality and as well as your knowledge.
Akrity Srivastava
25th November 2017 From India, Bengaluru
Ankit Dear:
Even if it's just one single sentence - you simply cannot afford to ignore grammar (there are definite rules to be followed), style, diction and the choice of words - it has got to be picture perfect.
Have a pleasant day.
Arif ur Rehman
26th November 2017 From Pakistan, Karachi
Its obvious that grammar is important, but that isn't restricted to mails. It applies to other forms of communication as well. Mails and letters are 'recorded' forms of communication. Hence, it is possible to re-read the same. Therefore, unlike the oral form, any mistake that comes to the notice of the reader would keep getting noticed time and again.
I think there has been little thought on the logic behind the question. Imagine one is speaking in one's mother tongue. And imagine one is making many grammatical mistakes. Would it be well received by people who barely know the person? The answer is obvious.
Dinesh Divekar has made good points. Please consider them as well.
28th November 2017 From United States, Daphne
While grammar is important - what is more important is comprehension and the ability to express what is meant and how well the idea is made clear. However, this somewhat requires a good understanding of language and words and how they are used together.
An interesting video on English language:

29th November 2017 From India, Gurgaon
Dear,
Few of the companies are giving training to their employees about mail writing etiquette. HR denotes a face of the organization; therefore, while writing a mail we should not only be conscious but same time assertive as well.
Always re-check what you wrote and modify if require. Fortunately,we are in generations where ready-made software is in built which not only correct spellings automatically even grammar too.
Don't restrict yourself...practice makes man/woman perfect.
Happy writings !!
Regards,
Gajendra Verma
29th November 2017 From India
Dear Aankit,
So many good views have been expressed.
In my view importance of grammar cannot be understated at any time, in any context.
Remember that our habits are characterized by what we repeatedly do.
Once we do not stick to the rules of grammar, over a period of time,there will be slackness resulting in poor communication performances.
V.Raghunathan
29th November 2017 From India
Grammer is like the button or zip to your attire.THINK?
30th November 2017 From India, Bengaluru
Of course, if you are writing to someone, he or she could only understand what you want to communicate if you have correctly written that.
https://indianaccounting.blogspot.com
1st December 2017 From India, Pune
This quote will sum up the importance of Grammar.
Your grammar is a reflection of your image. Good or bad, you have made an impression. And like all impressions, you are in total control.
Jeffrey Gitomer
So take care of the commas, spellings and punctuations while writing official correspondence.
7th December 2017 From India, Pune
Grammar in any language is akin to Mathematics in many ways. If you are correct, you can score full marks in both. Talking or writing of grammar, one has to be very attentive even while spelling the word grammar. Failure to do so, will result in a glaring mistake. This thread is no exception.
V.Raghunathan
7th December 2017 From India
Actually, it depends on the subject you are gonna talk about. It is always best to maintain high-level of English slang to showcase your professionalism. The usage is essential in only certain sections of the sentence and just avoid overusing it.
8th December 2017 From India, Chennai
Would always recommend -Not to use slang in official correspondence.
8th December 2017 From India, Pune
On the lighter side to highlight importance of grammar, this sentence will show how even a misplaced comma makes difference between life and death
Hang him not, let him free
and
Hang him, not let him free.
While everything we do does not have this dangerous connotation, but good grammar, spelling makes written communication pleasant and readable +understandable.
10th December 2017 From India, Pune
Without a doubt, the coining of words and mail especially from HR to employee/workers make's a lot of difference and has a different meaning , when put in wrong context
commonly used words ,example, if below words used wrongly , it gives all together a different meaning.
Effect from:
Affect from :
Personal :
Personnel
Fare,
Fair
19th December 2017 From India, Visakhapatnam
Talking of slang , my view would be to avoid it all the time. It is for the simple reason that we will take it easy in our stride and repeated actions will create an undesirable bad habit, when grammatic rules are not followed.
V.Raghunathan
21st December 2017 From India
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