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Hi, Please help me with KRA for Admin Officer & Logistics Executive. Given below are the Job profile

1. Logistics Executive

Logistics Planning for timely Delivery of Material

Coordination with production and other departments for dispatch of material

Ensuring proper vehicle utilization / load To ensure correct documentation for material movements. Eg. Permit, Weigh bills , LR

To settle insurance claims/other claims related to depots/transportation

Monitor service level of transporters, Material movement, highlight delayed delivers.

Maintaining a daily report of successful and pending delivery

Preparation of Outward Invoice based on Packing List

2. Admin Officer

To Maintain & Monitor daily attendance & report continuous latecomers and absenteeism of staff employees & Contract workmen.

Housekeeping management

Handling all general activity of office administration for smooth functioning of admin department.

Ensuring smooth functioning of allied teams like Housekeeping, Pantry, Security, Vendor Dealing, and taking necessary approvals as per requirement.

Purchasing, ordering , stock maintaining and distribution of office supplies like Stationeries, Printing consumables etc and maintaining track of the same

Coordinating with various vendors, Keeping track of various office Admin bills

Coordinating travel and accommodation for official guests, Managing and updating Company assets

To conduct Morning meeting & record keeping of action points of meetings.

To Prioritize conflicting needs & handles matters proactively and strong follow up on activities to successful completion of admin activity.
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Dear Rashi,

To design the KRAs mere reading the Job Description is not sufficient. One has to understand completely how the department functions. We need to map all the processes from one end to other end. KRAs are designed for the department and then these are assigned to the persons working in the department.

What is your designation? Designing the KRAs is the job of HOD of that department. Are you head of Logistic department? Why Head SCM or Head Purchase is not designing the KRAs for Logistic Executive?

Anyway, based on the little bit information that you have given, I can say that following could be the KRAs of Logistic Executive:

a) Turnaround time to ship the shipment _____ hours per ton.

b) Accuracy of the paperwork per shipment ≥ _____ %

c) Maintaining logistic cost per ton ≤ Rs _____

d) Turnaround time to settle the insurance claim _____ days per shipment

e) Accuracy of the outward invoice ≥ _____ %

For Admin Executive it is difficult to design the KRAs. Admin function is diverse and many activities are immeasurable.

As an additional information I can say that if you wish to more about the comprehensive Performance Management System (PMS) then you may click here. In addition to this, you may go through my video on Youtube titled "What is Performance Management System (PMS)". The link is as below:

https://www.youtube.com/watch?v=fTe8Pu6yioo

Thanks,

Dinesh Divekar


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