Mail Format to inform employees of "point of contact" for all department related matters - CiteHR
NK SUNDARAM
Soft Skill Trainer / Hr Consultant - India
HR_learning2006
Manager -personnel And Administration
Manogna Jyothi
Hr Manager
+1 Other

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Hi all, I am already a department head in my company and now recently management handed over the charge of another department to me. And I will be point of contact for all that department related matters. I want to inform the same to all the employees thru mail. Can anybody help me in this...?
Hi Ms.Lalitha,
Try this out.
This is to bring to your kind notice of our Management's decision to appoint me as the in-charge of the ______ department. I would be the point of contact for all the department related matters with effect from ________.
I solicit your kind co-operation in working as a successful team.
Regards,
Ms.Lalitha, Incharge- X&Y depts.
Hope this would be of some help.
All the best .
Regards,
Alex

Hi Ms.Lalitha,
The format provided by Mr. Alex is correct.However, I feel that the Intimation should from the Top Management and signed by either the C.E.O / Director / CHairman.
I apologize to Mr. Alex for making the below modifications in the draft sent by him
This is to bring to your kind notice of Management's decision to appoint 'MS LALITHA' as the in-charge of the ______ department. She would be the point of contact for all the department related matters with effect from ________.
I (We) solicit your kind co-operation in working as a successful team.
Regards,
(Authorised Signator)
Regards,
Sumeet

In these days of Google, Internet, Pizza and 108, nobody wants to use their own God-given, inborn, native intelligence. Even for drafting two sentences, people turn to CiteHR. What a pathetic down-turn of knowledge and skill. How and when will people learn to sail on their own ! Pitiable state of affairs. My response may be blunt, but no harm in calling a " spade a spade "
I really want to say one thing Sir that I am not looking for any spoon feeding. I have not been sent these type of mails in my career, so I really confused in drafting it. Because, whenever i tried to do it, I was afraid that I may sound proud or arrogant in informing the others stating that I have been assigned another department. As others said it will be professional if the management sends this information to employees, but in my case I was asked by my management to inform all the employees about this change.

This is what I have drafted: Looking for advises on this...............

Dear All,

I would like to take pleasure in intimating you that I have been assigned the charge of HR Department by the management. So, in this regards, I will be the point of contact for any HR related information, issues, concerns, etc. I hope you all will support me in delivering best services to make sure that everything is moving in right path.

I request you all to please feel free to contact me any time for any HR related. I will try my best to serve you better.

Contact details to reach me:

Mail ID:

Contact No.:

Desk No.:

Thanking you and looking forward to work together as a team.

Thanks & Regards,

Lalitha Jyothi.

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