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asif ali akbar
Dear All, Am working as an admin assistant in a hospital group in Abu Dhabi my company provides all staff with 2 hours of short leave once a month on a single day it's including doctors; I would like to inform the staff to take this leave with prior approval one day before. How can I make this letter official? Please, can anyone help me on this issue?
Thank you

From United Arab Emirates, Abu Dhabi
Dinesh Divekar

Dear Asif,
The draft could be as below:
Date: -
Office Circular No ____/2014
Availing of Short Leave for Two Hours
1. Employees are permitted to avail of short leave of two hours once a month. However, it has been noticed that employees avail of this leave without sufficient information. Many times they declare their requirement on the same day.
2. Administration of _____ Hospital extended welfare measure to its employees to meet their small needs. Concomitant to this welfare measure, it is important to ensure the continuity of the work or operations. In view of this, all employees of our hospital are hereby informed to avail of this leave with at least a day's notice. Leave applications for same day short leave could be turned down.
Fill in the blanks where required.
Dinesh V Divekar

From India, Bangalore

Dear Asiif,
I am sorry I have not been able to clearly understand your query as to whether you want cofirmation of the system or you want a draft permission letter for availing two hours short leave,please clarify.Here I can tell you that If there is procedure in vogue for allowing all staffs, a two hours short leave once for a month in a single day including doctors,then there should not be any problem for you in asking two hours short leave as you are a part of the system.but it is better if you take the permission from your immediate incharge 2-3 days in advance instead of one day as you have mentioned.
Further query,if any,on this thread is welcomed.
BS Kalsi

From India, Mumbai
Dear Asif.. Check this out and make required modification:
All permanent employees of (... your company name..) will be entitled for a short leave of upto 2 hours in a month which can be taken to meet their family and or social obligations. This leave can be availed only upon prior approval of at least a day before, else will be considered as time loss.
You may get back should you require any further clarification .
I work as a HR head in one of the companies in Abudhabi
Hashir Najeeb

From United Arab Emirates, Abu Dhabi

you have to circulate the policy of same to avoid the future Grievances, specify all expected queries related to your rule. ,
From India, Surat
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