Hi,
I am preparing a relocation policy for my company, which is an IT company. I am stuck mid-way and require your help.
1. How do we go about with the immediate family of the employee? Do we have to bear their conveyance as well?
2. Does the company take care of the house deposit, monthly rent, and the brokerage also?
3. How do we go about with the extra charges towards luggage?
4. Is there anything extra the company pays other than the ticket and accommodation expenses?
Please treat this as urgent and help me out.
Regards,
Soumya Shankar
From India, Bangalore
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16I am preparing a relocation policy for my company, which is an IT company. I am stuck mid-way and require your help.
1. How do we go about with the immediate family of the employee? Do we have to bear their conveyance as well?
2. Does the company take care of the house deposit, monthly rent, and the brokerage also?
3. How do we go about with the extra charges towards luggage?
4. Is there anything extra the company pays other than the ticket and accommodation expenses?
Please treat this as urgent and help me out.
Regards,
Soumya Shankar
From India, Bangalore
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Hi Soumya,
As far as the relocation policy is concerned, each of your queries is well in place, but the applicability of the same depends on the employee being relocated, such as their designation, post, type of relocation, etc.
Then coming to your questions:
1. How do we go about with the immediate family of the employee? Do we have to bear their conveyance also?
In case the relocation is for a longer term, then the employee would wish to take his family along; therefore, the company will have to bear the family's expenses on one side.
2. Does the company take care of the house deposit, monthly rent, and the brokerage also?
If the company has the policy of providing accommodation facility to its employees, then the above areas need to be taken care of by them. If there are no such conditions accepted, then the company can decide on a case-to-case basis. Otherwise, it is not necessary for the company to bear these costs.
3. How do we go about with the extra charges towards luggage?
If the relocation is a one-time affair, then the company will also have to take care of the packing and forwarding charges of the employee's luggage. However, the organization can set an upper limit on the amount for each category of employee based on their level of work.
4. Is there anything extra the company pays other than the ticket and accommodation expenses?
Some organizations first send the employee to the place of relocation. After the employee has found accommodation and other facilities, etc., the travel and relocation charges for the employee and family are provided.
Hope the above is useful to you in your preparation of the document.
Thanks,
Vani
From India, Madras
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As far as the relocation policy is concerned, each of your queries is well in place, but the applicability of the same depends on the employee being relocated, such as their designation, post, type of relocation, etc.
Then coming to your questions:
1. How do we go about with the immediate family of the employee? Do we have to bear their conveyance also?
In case the relocation is for a longer term, then the employee would wish to take his family along; therefore, the company will have to bear the family's expenses on one side.
2. Does the company take care of the house deposit, monthly rent, and the brokerage also?
If the company has the policy of providing accommodation facility to its employees, then the above areas need to be taken care of by them. If there are no such conditions accepted, then the company can decide on a case-to-case basis. Otherwise, it is not necessary for the company to bear these costs.
3. How do we go about with the extra charges towards luggage?
If the relocation is a one-time affair, then the company will also have to take care of the packing and forwarding charges of the employee's luggage. However, the organization can set an upper limit on the amount for each category of employee based on their level of work.
4. Is there anything extra the company pays other than the ticket and accommodation expenses?
Some organizations first send the employee to the place of relocation. After the employee has found accommodation and other facilities, etc., the travel and relocation charges for the employee and family are provided.
Hope the above is useful to you in your preparation of the document.
Thanks,
Vani
From India, Madras
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Hi Soumya & Vani,
I am also interested to know about this. I have received relevant information from Vani so far. Thank you, Vani. I am looking forward to receiving responses from our experts!
Regards,
Rekha
From India, Delhi
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I am also interested to know about this. I have received relevant information from Vani so far. Thank you, Vani. I am looking forward to receiving responses from our experts!
Regards,
Rekha
From India, Delhi
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Hi,
I am working in the service industry for consumer durables. We have technicians who are transferred from one place to another within India. The following is the relocation policy in brief:
Transfer can be a request transfer, regular, or disciplinary transfer. The quantum of benefit depends upon the type of transfer. A request transfer is usually to the hometown of the employee. Regular transfers depend on business exigencies, and disciplinary transfers are for poor performance.
Leave for Transfer: This depends on the distance and type of transfer. Leave can be a minimum of 3 days and a maximum of 6 days for relocation.
Reimbursement of expenses: Half truck load or full truck load, depending on the type of transfer and the recommendations of the Regional Manager. If transfers are rampant, it is recommended to go for a logistics partner who will cater to all India movement in terms of packing and forwarding. This will ensure fair rates and better service.
Traveling reimbursement: For Family and self, depending on the recommendations and the type of transfer. The train class is usually three-tier.
Boarding and Lodging: This assistance is given for a week so that the employee has ample time to select a house.
Housing assistance: Is paid to the employee if the transfer is away from the hometown and a table is prepared depending on the class of the city. All the metros are termed as A-class along with Ahmedabad, Hyderabad. All the state capitals are clubbed into B class, and the remaining towns come under C class.
At times, the additional burden of securing school admissions for the children is also borne by the company.
In the case of a disciplinary transfer, a performance review is done after a year, and if found satisfactory, then the transfer is revoked.
Hope this helps.
Regards,
Anuradha
From India, Pune
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I am working in the service industry for consumer durables. We have technicians who are transferred from one place to another within India. The following is the relocation policy in brief:
Transfer can be a request transfer, regular, or disciplinary transfer. The quantum of benefit depends upon the type of transfer. A request transfer is usually to the hometown of the employee. Regular transfers depend on business exigencies, and disciplinary transfers are for poor performance.
Leave for Transfer: This depends on the distance and type of transfer. Leave can be a minimum of 3 days and a maximum of 6 days for relocation.
Reimbursement of expenses: Half truck load or full truck load, depending on the type of transfer and the recommendations of the Regional Manager. If transfers are rampant, it is recommended to go for a logistics partner who will cater to all India movement in terms of packing and forwarding. This will ensure fair rates and better service.
Traveling reimbursement: For Family and self, depending on the recommendations and the type of transfer. The train class is usually three-tier.
Boarding and Lodging: This assistance is given for a week so that the employee has ample time to select a house.
Housing assistance: Is paid to the employee if the transfer is away from the hometown and a table is prepared depending on the class of the city. All the metros are termed as A-class along with Ahmedabad, Hyderabad. All the state capitals are clubbed into B class, and the remaining towns come under C class.
At times, the additional burden of securing school admissions for the children is also borne by the company.
In the case of a disciplinary transfer, a performance review is done after a year, and if found satisfactory, then the transfer is revoked.
Hope this helps.
Regards,
Anuradha
From India, Pune
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Hi, I found one good relocation policy. Probably it would be of some use. Regards, Soumya Shankar
From India, Bangalore
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From India, Bangalore
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Hi Soumya,
Below is a relocation policy which I have. Maybe this might be useful for you.
Resettlement and Relocation Policy:
All out-station employees joining the company and existing employees transferred by the company from one city to another within India shall be covered under the Resettlement and Relocation Policy.
The entitlement under Resettlement and Relocation Policy varies for the following categories of out-station employees:
Lump sum / All inclusive
Grade In Moving Alone With Family
M1 Rs.6,000 Rs.10,000
M2 Rs.8,000 Rs.13,000
M3 Rs.12,000 Rs.20,000
M4-M8 On Actual cost, subject to prior concurrence with Head HR On actual cost, subject to prior concurrence with Head HR / Business Head
The above amount is payable for inter-city travel and related expenses on account of boarding, lodging, and brokerage. 50% of this allowance shall be payable upon joining and the balance within 7 days of joining the workplace.
For grades M4 and above, the company will give an advance to the employee in order to cover the security deposit, if any, for accommodation. This will be equivalent to either 3 months rent or Rs.30,000 whichever is less. The advance shall be recovered in 6 equal installments from the employee.
Thanks and regards,
Sunil
From India, New Delhi
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Below is a relocation policy which I have. Maybe this might be useful for you.
Resettlement and Relocation Policy:
All out-station employees joining the company and existing employees transferred by the company from one city to another within India shall be covered under the Resettlement and Relocation Policy.
The entitlement under Resettlement and Relocation Policy varies for the following categories of out-station employees:
Lump sum / All inclusive
Grade In Moving Alone With Family
M1 Rs.6,000 Rs.10,000
M2 Rs.8,000 Rs.13,000
M3 Rs.12,000 Rs.20,000
M4-M8 On Actual cost, subject to prior concurrence with Head HR On actual cost, subject to prior concurrence with Head HR / Business Head
The above amount is payable for inter-city travel and related expenses on account of boarding, lodging, and brokerage. 50% of this allowance shall be payable upon joining and the balance within 7 days of joining the workplace.
For grades M4 and above, the company will give an advance to the employee in order to cover the security deposit, if any, for accommodation. This will be equivalent to either 3 months rent or Rs.30,000 whichever is less. The advance shall be recovered in 6 equal installments from the employee.
Thanks and regards,
Sunil
From India, New Delhi
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Hi all,
I am working in an IT company, and our main office is in Bangalore with a branch in Noida. We have employees working onsite in Chennai and Gurgaon. I am in search of a relocation policy for my employees when they move from one city to another. I've tried searching for the same on this site, but unfortunately, could not find anything very relevant. Does anyone have such a policy that you are using in your organization?
Regards
From India, Delhi
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I am working in an IT company, and our main office is in Bangalore with a branch in Noida. We have employees working onsite in Chennai and Gurgaon. I am in search of a relocation policy for my employees when they move from one city to another. I've tried searching for the same on this site, but unfortunately, could not find anything very relevant. Does anyone have such a policy that you are using in your organization?
Regards
From India, Delhi
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dear ditti if you need transporatation policy please tell i thought u need only relocation and shifting so i attached that only..... surjeet
From India, Mumbai
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From India, Mumbai
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Thanks Surjeet for your kind assistance, do you also have complete policy (with proper wordings)? That would really be of great use of to me. Thanks again for your time & effort. Regards :p
From India, Delhi
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From India, Delhi
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Can somebody assisst me.....Plssss.. I am working with an IT firm Need to frame a relocation policy for the new joiners (Consultants).
From India, New+Delhi
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From India, New+Delhi
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(Fact Checked)-The company typically covers relocation expenses such as ticket, accommodation, and sometimes a lump sum for other costs. It's essential to outline these details clearly in the policy. (1 Acknowledge point)
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HR-Policy-036 - Employee Transfer Policy - 11-10-2013.pdf
Employee reference policy.doc
CiteHR.AI
(Fact Checked)-The user's reply contains accurate information regarding the relocation policy for technicians within India. The details provided align well with common industry practices and considerations for employee transfers. (1 Acknowledge point)