hi friends/sr's,
this is raamz, i completed my mba hr. im fresher. recently i selected as hr in hospital. feb 1st is my joining. they told me to run payroll of jan month after ur joing. im little bit tence for that. can anyone plez guide for that step bye step. there is any documents useful for core hr like payroll, recruitment, employee relations n hr manuals plez send/attach me.
[email protected]

From India, Hyderabad
Director of Company

To learn about Payroll, you have to work on it after joining your company. You may, however, search for 'EmpXtrack' on the web and go through their Payroll module. You will surely get some answers to the queries in your mind. Also read the Blog 'Talent Junction' which has some articles on Payroll.
In case your company is already using some payroll software, you need to interact with the service provider or read their training manual (which must have been provided to your company).

From India, Delhi
Manager-Online Marketing and BD

Dear Raam,
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From India, Gurgaon
Hi Friend,

EasyPAY - Payroll Management Software

While Calculating Payroll for employees you have to consider below points.

1) Attendace

2) Leaves

3) Earning Components Like : Basic Salary , Hra, Conveyance etc

4) Deductions Components Like: PT, Esic, PF, Tds, Loan or any advances.

Below are the features of product Sensys EasyPAY a Product of Sensys Technologies. Please have a look it will give you a brief idea about what payroll software consist of. Also we can help you in preparing your salary Structure.

Payroll Management Software India | Best Online Payroll Software ? Sensysindia.com

Key Feature Details:

Flexible Structure building capability of Earnings & Deductions

Flexibility to add or modify any number of Salary Components - Earnings & Deductions

User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation

Taxable & Non Taxable Earnings for Income Tax Calculations

Payslip / Non Payslip Component

Calculation based on Attendance

Monthly or Yearly Payments

Also compute various other components that do not appear in Payslip

Also compute various other components that do not appear in Payslip

Leave & Attendance Management

Leave Rules can be defined

Increment of Leave on Pro-rata basis

Carry forward facility for balance leave

Encashment of Leave

Leave Utilizes & Balances can be checked

CL, PL, SL, Compensatory & Customizable Leaves

Automatic Leave payout on termination of Employees (in Full & Final Settlement)

Swipe card / Attendance machine if any can be linked to our software

Attendance Arrears

Monthly Attendance Register & Yearly Attendance Summary

Loan & Advance Management

User Definable Loans/Advances (Multiple)

Loan Disbursement option with EMI option

Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered

Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance

Lumsum recovery of Loan

Interest free Loan Perquisites as per Income Tax

Loan Recovered, Loan Balances & Loans History – Employee wise

Payroll Processing

Input information for all newly joined employees and resign left employees

Create a new payroll month & Process Salary

Over-ride facility for any Salary components

Salary on Hold & Freezing of Salary in case of Termination of Employees

Process by Exception - you only need to enter Pay and/or deduction information when there are changes

Pro-rata calculations for employees based on Absenteeism

Process & Print Payslips for groups or for selected employees

Lock month facility to avoid changes in Processed Data

Salary Reports (Payslip & Salary Sheet)

Automatically calculates all the income, deductions & Company Contributions as per the requirement

Regular Payslips (with Logo) can be viewed or Emailed

Reimbursement Payslips can be viewed or Emailed

User defined Salary Sheets can be viewed

Generates Cash / Cheque / Bank Transfer List

Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks

YTD salary Sheet & Summary of each employee

Separate Payslips can be generated for Arrears, Medical, Reimbursement & LT

Bank Transfer

Bank Transfer Statement facility available for all the banks

Soft copy format also available in Excel or any format specified by different banks

Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments

Covering Letters

Cheque / Bank Transfer / Cash List

Reimbursement Management

Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components

Upper limits can be specified – Employee wise or Grade wise

Annual Limits or Monthly Accruals

Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked

Reimbursement Payslips, Bank transfer statement for Reimbursement Component

Arrears Calculation

Arrears calculation for any previous period / Retrospective effect

Separate Payslips can be generated for the Arrears Components

Bank transfer statement for Arrears Component

Other Payments

Arrears Calculations

Gratuity, Bonus & Exgratia Calculation

Reimbursement - Medical, LTA or any other user definable reimbursement

Supplementary Payments

Monthly Reconciliation - allow us to compare the changes in the pay components from last month to this month or for any number of months

PF Calculation & Reports

User defined PF Rate of Deduction for Employer & Employee

Employee & Employer Contribution

Automatic Bifurcation of EPF & EPS

PF applicability check at Employee Level

Options to Limit Maximum Salary for PF Deduction

Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement

ESIS Calculation & Reports

User defined ESIC Rate of Deduction for Employer & Employee

ESIC applicability check at Employee Level

ESIC Register, Form 5, 6 & Challan

Professional Tax

User definable State wise Slab

PT applicability check at Employee Level

Form III & Challan

Income Tax Management

Auto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this month

Auto calculation of TDS based on Projections

Income Tax Projections with the options to deduct projected tds from Monthly Salary

Prints Form 16, 16AA, 12BA & Challan 281

Quarterly e-TDS Return as per the NSDL format

Income Tax Projections can be emailed in PDF format

Full & Final Settlement

Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month

Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and recovers all Loan balances and Income Tax.

Generates Full & Final Settlement Calculation sheet for all the calculations done


Output reports to screen, printer, MS Word & Excel

Option to preview Payslips / Salary Sheets or any other reports on screen before final printing

Print Transaction & Master History for any period

Generating report is made easy with an advanced filter function to select the relevant employees or groups for the report

Prints any of our report for the previous periods.

Data Import (Masters, Salary & Leave Record)

Employee & Payroll Data if available in Excel can Imported to our software

Integration of Payroll Software with Tally

Hope this Information is of use to you.

From India, Mumbai
Dear Sir/madam
I have a question that our organization decided to deducted Pf contribution of Employer + Employee both from salary of employee. pls help me how is it possible to deducted both contribution from salary.

From India, Jammu
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