Dear All,
We recently installed a vending machine in our office and purchased coffee mugs for everyone, instructing them to maintain their own mugs. Today, one of my colleagues approached me, stating that his coffee mug is on the verge of breaking and requesting a new one. I relayed this to my boss, who now suggests implementing a policy where a new mug is provided every year, and if any damage occurs in the meantime, the company will not cover the cost. I am unsure how to formulate this policy. Can anyone assist me in creating it?
Thank you!
From India, Madras
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5We recently installed a vending machine in our office and purchased coffee mugs for everyone, instructing them to maintain their own mugs. Today, one of my colleagues approached me, stating that his coffee mug is on the verge of breaking and requesting a new one. I relayed this to my boss, who now suggests implementing a policy where a new mug is provided every year, and if any damage occurs in the meantime, the company will not cover the cost. I am unsure how to formulate this policy. Can anyone assist me in creating it?
Thank you!
From India, Madras
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Dear, You can do one thing there is mug printing avilable in the market.go to this and release a circular if the mug breaks punishment will be coffemug cost.
From India, New Delhi
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From India, New Delhi
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Hi Prema,
This is a simple situation, not much paperwork or policy-making is required. Send an email to all employees regarding the usage of coffee mug terms and conditions. You can present something like this:
Dear All,
In an effort to provide a refreshing break time, the company has provided a beverage dispensing machine for the staff. With reference to the usage of mugs for beverages consumed by individual staff, please note that the company has provided or will provide one coffee mug for each employee at the beginning (this depends on the number of mugs purchased). However, as mugs are distributed, the responsibility of keeping the mug usable remains with the individual staff. The company is not responsible for replacing the damaged mugs.
Staff members are requested to maintain the mugs, and if broken, it is to be replaced by a new one by the responsible staff.
By Management Order,
Kindest Regards,
XYZ
This is just a sample I thought of sharing; hope it works. Also, you may put a signboard near the vending machine where mugs are stored.
Best Wishes,
Hussain
From Kuwait, Salmiya
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This is a simple situation, not much paperwork or policy-making is required. Send an email to all employees regarding the usage of coffee mug terms and conditions. You can present something like this:
Dear All,
In an effort to provide a refreshing break time, the company has provided a beverage dispensing machine for the staff. With reference to the usage of mugs for beverages consumed by individual staff, please note that the company has provided or will provide one coffee mug for each employee at the beginning (this depends on the number of mugs purchased). However, as mugs are distributed, the responsibility of keeping the mug usable remains with the individual staff. The company is not responsible for replacing the damaged mugs.
Staff members are requested to maintain the mugs, and if broken, it is to be replaced by a new one by the responsible staff.
By Management Order,
Kindest Regards,
XYZ
This is just a sample I thought of sharing; hope it works. Also, you may put a signboard near the vending machine where mugs are stored.
Best Wishes,
Hussain
From Kuwait, Salmiya
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[QUOTE=White Eagle;1512527]Hussain, it's really great... you have good drafting skills. Next time, management can buy steel mugs (not a good idea, but it can be one option).
Yeah, buy steel mugs or tumblers so that even if they fall, they won't break. Also, one suggestion: if you are serving in the pantry, then let all mugs be kept in the pantry. Your post sounds funny; I mean, coffee mugs are common in pantries, and one attendant will be there to take care of the mugs, i.e., wash after serving and keep for the next round. Otherwise, keep thermocol, use, and throw plastic mugs ;)
From India, Madras
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Yeah, buy steel mugs or tumblers so that even if they fall, they won't break. Also, one suggestion: if you are serving in the pantry, then let all mugs be kept in the pantry. Your post sounds funny; I mean, coffee mugs are common in pantries, and one attendant will be there to take care of the mugs, i.e., wash after serving and keep for the next round. Otherwise, keep thermocol, use, and throw plastic mugs ;)
From India, Madras
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Use-and-throw cups are a norm outside vending machines. The cost may be slightly higher, but the benefits of hygiene and the hassles that are avoided far outweigh the cost benefits of a traditional porcelain cup.
From India, Indore
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From India, Indore
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Hi Reader Friends,
@ White Eagle: Hey thanks for the compliment, I appreciate it. Great idea, steel mugs are good options. Sometimes steel mugs may not go with the style of the management, you know! Steel mugs can be used in factories as they are rough and tough, but you know, steel mugs are a good idea. One can get good-looking steel material coffee mugs in the market.
@Deadsoul2011 & Gemini: Regarding using disposable plastic or thermocol cups is fine for convenience, but you know there are a lot of other effects to it, like:
- Excessive or wasteful usage of cups.
- Increase in garbage; usually, employees leave these disposable cups anywhere once they are done with the drink. It will also increase the heap of used cups in garbage bins, and if not maintained well, one can see garbage bins overflowing.
- Environmental pollution; we know that plastic or thermocol is causing problems in our society and environment, so we can take a small step in curbing its use wherever necessary.
Regarding hygiene: I feel, anyone who drinks coffee can rinse the cup after he/she is done with drinking, rather than dump the pile of used coffee mugs on the office boy or maintenance staff to clean them.
Best wishes,
Hussain
From Kuwait, Salmiya
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@ White Eagle: Hey thanks for the compliment, I appreciate it. Great idea, steel mugs are good options. Sometimes steel mugs may not go with the style of the management, you know! Steel mugs can be used in factories as they are rough and tough, but you know, steel mugs are a good idea. One can get good-looking steel material coffee mugs in the market.
@Deadsoul2011 & Gemini: Regarding using disposable plastic or thermocol cups is fine for convenience, but you know there are a lot of other effects to it, like:
- Excessive or wasteful usage of cups.
- Increase in garbage; usually, employees leave these disposable cups anywhere once they are done with the drink. It will also increase the heap of used cups in garbage bins, and if not maintained well, one can see garbage bins overflowing.
- Environmental pollution; we know that plastic or thermocol is causing problems in our society and environment, so we can take a small step in curbing its use wherever necessary.
Regarding hygiene: I feel, anyone who drinks coffee can rinse the cup after he/she is done with drinking, rather than dump the pile of used coffee mugs on the office boy or maintenance staff to clean them.
Best wishes,
Hussain
From Kuwait, Salmiya
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Hi Hussain, Thanks a lot for your valuable post. It is very useful. You have excellent drafting skills. Give me some tips to improve my email writing.
From India, Madras
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From India, Madras
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Hi Prema,
Thanks a lot for the compliment! Regarding your query about tips on effective email writing, what can I say! You are in the right place, CITEHR. This is not just a website; it's a treasure trove of knowledge, experience, skills, and a whole load of fun stuff. It's like the cave from the fairy tale "Ali Baba and the Forty Thieves"! Just say "Khul Ja Sim Sim!" and type in the search field (Seekers shall find), and you will find whatever information you are looking for. 😄
So, any email writing tips that I may share with you, which I have learned from here, you can refer to directly and keep practicing.
Best Wishes,
Hussain
From Kuwait, Salmiya
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Thanks a lot for the compliment! Regarding your query about tips on effective email writing, what can I say! You are in the right place, CITEHR. This is not just a website; it's a treasure trove of knowledge, experience, skills, and a whole load of fun stuff. It's like the cave from the fairy tale "Ali Baba and the Forty Thieves"! Just say "Khul Ja Sim Sim!" and type in the search field (Seekers shall find), and you will find whatever information you are looking for. 😄
So, any email writing tips that I may share with you, which I have learned from here, you can refer to directly and keep practicing.
Best Wishes,
Hussain
From Kuwait, Salmiya
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Employee reference policy.doc