Respected All, we want to start a early going / late coming policy. Kindly give a suggestion or format for the same other than Flexi time. look forward for your reply. Thanks & regards, Dipti
From India, Mumbai
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From India, Mumbai
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Dear Dipti,
Early Going Policy and late coming policy vary from organization to organization. For example, we have a system where one short leave of 2 hours is allowed every month. After that, going early results in half a day being marked as absent for the employees. As for late coming, we allow a maximum of two authorized/sanctioned regularizations by the Head of the Department. Those who have exceeded the two regularizations are marked as half-day absent.
See, Dipti, there should be a system for everything. While you may have alternative ways to handle early going and late coming, tasks and work become more manageable when performed within a structured system.
Best Regards,
DK Sharma
From India, Ponda
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Early Going Policy and late coming policy vary from organization to organization. For example, we have a system where one short leave of 2 hours is allowed every month. After that, going early results in half a day being marked as absent for the employees. As for late coming, we allow a maximum of two authorized/sanctioned regularizations by the Head of the Department. Those who have exceeded the two regularizations are marked as half-day absent.
See, Dipti, there should be a system for everything. While you may have alternative ways to handle early going and late coming, tasks and work become more manageable when performed within a structured system.
Best Regards,
DK Sharma
From India, Ponda
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It's very simple and is always top-driven. There is no fun in overstaying if you are coming late in the morning. You are spending net hours in an undisciplined way. It looks very good if a staff member is following, but if the same thing starts at the operator level or at a lower staff level, it becomes irritating. It's better to change the habit of being on time. You must arrive in the morning on time and leave the office in the evening on time. An occasional late sitting may not be an issue, but regular late sitting practices can spoil your family life and affect your work performance as well.
It is simply a mindset. Calculate your effective efficient working hours; it will always be less than 4-5 hours in a day.
From India, Ambala
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It is simply a mindset. Calculate your effective efficient working hours; it will always be less than 4-5 hours in a day.
From India, Ambala
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Dear Dipti,
Keep 15 minutes grace period for every employee, if your regular office timing is 9.30 then keep grace period upto 9.45 (15 minutes) for every employee after that you can count late comings. If somebody came 10 times late in particular month then you can count ½ day for every 3 late marks.
(You should ignore first 3 late marks)
Regards,
Rajendra V.
From India, Mumbai
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6Keep 15 minutes grace period for every employee, if your regular office timing is 9.30 then keep grace period upto 9.45 (15 minutes) for every employee after that you can count late comings. If somebody came 10 times late in particular month then you can count ½ day for every 3 late marks.
(You should ignore first 3 late marks)
Regards,
Rajendra V.
From India, Mumbai
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Hi,
As Rajendra said, you can keep a 15-minute grace period. After that, you can mark someone as late if they arrive after the grace period. Every third or fourth instance of being late can be treated as half a day's leave.
Similarly, you can allow for a two-hour relaxation period in the evening. For example, if your office hours are from 9:30 AM to 6:30 PM, leaving after 4:30 PM can be marked as leaving early. Every third or fourth early departure will also be considered as half a day's leave.
I hope this information is helpful to you.
Regards,
Nishu
From India, New Delhi
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As Rajendra said, you can keep a 15-minute grace period. After that, you can mark someone as late if they arrive after the grace period. Every third or fourth instance of being late can be treated as half a day's leave.
Similarly, you can allow for a two-hour relaxation period in the evening. For example, if your office hours are from 9:30 AM to 6:30 PM, leaving after 4:30 PM can be marked as leaving early. Every third or fourth early departure will also be considered as half a day's leave.
I hope this information is helpful to you.
Regards,
Nishu
From India, New Delhi
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what if 15 minutes grace mark is treated as office timings. My staff doesnt come before 9:45 now. even my office boy doesnt open office before 9:45 how to handle it
From India, Delhi
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From India, Delhi
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Here I would like to narrate a small story.
Once a staff member left the office early, and the next day the boss asked him about the previous day's early departure.
He explained, "Sir, I saw a traffic board by the side of the road that said, 'Start Early, Drive Slowly, and Reach Safely.' That's why I left the office early, drove slowly, and reached home safely."
His boss inquired, "Why aren't you following the same advice during the morning hours?"
He replied, "Sir, it is not always possible to follow all the rules at all times."
From India, Kumbakonam
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Once a staff member left the office early, and the next day the boss asked him about the previous day's early departure.
He explained, "Sir, I saw a traffic board by the side of the road that said, 'Start Early, Drive Slowly, and Reach Safely.' That's why I left the office early, drove slowly, and reached home safely."
His boss inquired, "Why aren't you following the same advice during the morning hours?"
He replied, "Sir, it is not always possible to follow all the rules at all times."
From India, Kumbakonam
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Hi Superb BOSS....... Regards, S.Shakthy "We cannot solve our problems with the same level of thinking that created them."
From India, Mumbai
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From India, Mumbai
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Dear Upinder Kaur,
Firstly, please instruct your office boy to open the office at 9:30 am. Kindly send an email to all staff members regarding the office timings. Clearly state the office hours and issue a strict warning as mentioned above. Additionally, inform them that deductions may be made if necessary to enforce compliance.
Everyone is expected to adhere to the office hours within the next two to three months.
Thank you.
From India, Mumbai
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Firstly, please instruct your office boy to open the office at 9:30 am. Kindly send an email to all staff members regarding the office timings. Clearly state the office hours and issue a strict warning as mentioned above. Additionally, inform them that deductions may be made if necessary to enforce compliance.
Everyone is expected to adhere to the office hours within the next two to three months.
Thank you.
From India, Mumbai
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Good one, Boss!
Well, for me, I don't believe in having a strict policy on log-in and log-off timing. Generally, it happens only in IT/BPO companies. It's not very effective to have such a strict policy for sales/marketing-oriented companies. If we expect employees to come in on time, they will also expect to leave on time, which is rarely possible. So, I believe it's better to restrict employees with their job/tasks rather than with timings. If an employee has been assigned some work with a certain TAT (turnaround time), the employee will automatically arrive and depart on time.
However, there are always exceptions. If you find anyone going out of hand, you can counsel them or warn them with a positive circular.
Regards,
From India, Visakhapatnam
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Well, for me, I don't believe in having a strict policy on log-in and log-off timing. Generally, it happens only in IT/BPO companies. It's not very effective to have such a strict policy for sales/marketing-oriented companies. If we expect employees to come in on time, they will also expect to leave on time, which is rarely possible. So, I believe it's better to restrict employees with their job/tasks rather than with timings. If an employee has been assigned some work with a certain TAT (turnaround time), the employee will automatically arrive and depart on time.
However, there are always exceptions. If you find anyone going out of hand, you can counsel them or warn them with a positive circular.
Regards,
From India, Visakhapatnam
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Dear Mr. Singha,
Regarding morning timing, it is essential to arrive on time or before the working hours commence to maintain discipline. In the evening, punctuality reflects the staff's dedication and involvement in their work. When these two aspects are combined, it is akin to mixing drink and drive, which should not be done.
The staff members are expected to complete the tasks assigned to them before they can leave for home at the end of the stipulated work hours.
Thank you.
From India, Kumbakonam
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Regarding morning timing, it is essential to arrive on time or before the working hours commence to maintain discipline. In the evening, punctuality reflects the staff's dedication and involvement in their work. When these two aspects are combined, it is akin to mixing drink and drive, which should not be done.
The staff members are expected to complete the tasks assigned to them before they can leave for home at the end of the stipulated work hours.
Thank you.
From India, Kumbakonam
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Dear Bhaskar,
I appreciate the comment, and I agree as well, but only partially. I didn't mean that there should not be any policy on incoming and outgoing timings; rather, I was referring to the strictness of it.
Imagine a salesperson who works until 9 pm most of the time... that is more than 3 hours beyond their actual working hours. If we reprimand them for being just 10 minutes late, what impact would it have on their morale? Sometimes, certain flexibilities can motivate employees to contribute more, but it should be within reasonable limits, as I mentioned before.
I have observed some companies that mark employees as absent if they arrive 20 minutes late from their log-in time. Such strictness may not be advisable, especially for sales or marketing-oriented companies.
Regards,
From India, Visakhapatnam
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I appreciate the comment, and I agree as well, but only partially. I didn't mean that there should not be any policy on incoming and outgoing timings; rather, I was referring to the strictness of it.
Imagine a salesperson who works until 9 pm most of the time... that is more than 3 hours beyond their actual working hours. If we reprimand them for being just 10 minutes late, what impact would it have on their morale? Sometimes, certain flexibilities can motivate employees to contribute more, but it should be within reasonable limits, as I mentioned before.
I have observed some companies that mark employees as absent if they arrive 20 minutes late from their log-in time. Such strictness may not be advisable, especially for sales or marketing-oriented companies.
Regards,
From India, Visakhapatnam
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I am mainly speaking to office and factory-based staff, not to marketing and sales personnel who are struggling to dispose of the company's hopeless product. For them, we do not need to impose all these rules; instead, we can offer some flexibility, such as incentives and ex gratia payments.
From India, Kumbakonam
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From India, Kumbakonam
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Hi,
Latecoming should be penalized monetarily; only then can this habit be eradicated. If a staff member arrives late by 10 minutes, they should incur a penalty equivalent to 30 minutes, totaling 40 minutes counted as late, with a fine imposed based on their earnings per minute, as each minute costs the company. The funds collected should be utilized for staff welfare by the management. In one of my group companies, this policy was implemented, resulting in 98% of the 125 office staff becoming regular.
Thank you.
From India, Vadodara
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Latecoming should be penalized monetarily; only then can this habit be eradicated. If a staff member arrives late by 10 minutes, they should incur a penalty equivalent to 30 minutes, totaling 40 minutes counted as late, with a fine imposed based on their earnings per minute, as each minute costs the company. The funds collected should be utilized for staff welfare by the management. In one of my group companies, this policy was implemented, resulting in 98% of the 125 office staff becoming regular.
Thank you.
From India, Vadodara
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Boss 2966 you rightly said such rules should not be for sales & marketing staff. They spend more than working hours in convincing the customers with the products you said...
From India, Vadodara
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From India, Vadodara
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Instead of relying on negative (threatening) motivation, why can't we try using positive motivation instead? How about setting up a monthly reward system where a gift of your choice (to be determined with management) is given to those who consistently maintain timely attendance and willingly put in extra hours when needed. This approach could be implemented at the worker level to encourage dedication and commitment.
Thank you for your message. Let me know if you need any further assistance.
From India, Kumbakonam
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Thank you for your message. Let me know if you need any further assistance.
From India, Kumbakonam
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It's a common trend, but I strongly recommend a 15-minute grace period and then count lateness. First, talk to your employees about the importance of time and take action if somebody is repeatedly late so that others will follow suit.
From India, Hyderabad
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From India, Hyderabad
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Friends , Its ok for Grace period but what about continues coming in grace period it is tolerate. pl put your valuable reply waiting reg, snitu
From India, Pune
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From India, Pune
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On a lighter note:
- You want to formalize Early Going & Late Coming and for that, you are making a Policy? Haa Haa Haa!!! Please check and recheck with your bosses and management before taking any further steps.
- Do you need to make any Policy for allowing Early Going & Late Coming? Simply tear off the earlier policy/circular about Office Timing.
- In case you have placed any Notice about Office Timing on the Notice Board, just remove it.
- Do not take any action against those who are either Late or Go Early.
- In case any boss complains about his subordinates' Early Going or Late Coming, simply ask him to shut up.
- I am sure everybody in your organization will voluntarily follow the practice of Late Coming & Early Going and will ease your workload of timekeeping.
"Respected All,
We want to start an early going/late coming policy. Kindly give a suggestion or format for the same other than Flexi-time. Look forward to your reply.
Thanks & regards,
Dipti"
From India, Pune
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- You want to formalize Early Going & Late Coming and for that, you are making a Policy? Haa Haa Haa!!! Please check and recheck with your bosses and management before taking any further steps.
- Do you need to make any Policy for allowing Early Going & Late Coming? Simply tear off the earlier policy/circular about Office Timing.
- In case you have placed any Notice about Office Timing on the Notice Board, just remove it.
- Do not take any action against those who are either Late or Go Early.
- In case any boss complains about his subordinates' Early Going or Late Coming, simply ask him to shut up.
- I am sure everybody in your organization will voluntarily follow the practice of Late Coming & Early Going and will ease your workload of timekeeping.
"Respected All,
We want to start an early going/late coming policy. Kindly give a suggestion or format for the same other than Flexi-time. Look forward to your reply.
Thanks & regards,
Dipti"
From India, Pune
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In the office, will I also get a job?
Just telling me the salary day is enough.
We will come on that day to collect the payment.
We won't disturb you on other days.
Please send me an appointment letter to my email id.
From India, Kumbakonam
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Just telling me the salary day is enough.
We will come on that day to collect the payment.
We won't disturb you on other days.
Please send me an appointment letter to my email id.
From India, Kumbakonam
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Very good article on late sitting -
Mail sent by Narayan Murthy to all Infosys staff:
It's half past 8 in the office but the lights are still on...
PCs still running, coffee machines still buzzing...
And who's at work? Most of them - take a closer look....
All or most specimens are something male species of the human race...
Look closer... again all or most of them are bachelors....
And why are they sitting late? Working hard? No way!!!
Any guesses???
Let's ask one of them...
Here's what he says... 'What's there to do after going home... Here we get to surf, AC, phone, food, coffee that is why I am working late... Importantly no boss!'
This is the scene in most research centers and software companies and other offshore offices.
Bachelors 'passing-time' during late hours in the office just because they say they have nothing else to do...
Now what are the consequences...
'Working' (for the record only) late hours soon becomes part of the institute or company culture.
With bosses more than eager to provide support to those 'working' late in the form of taxi vouchers, food vouchers, and of course good feedback (oh, he's a hard worker... goes home only to change..!!).
They aren't helping things too...
To hell with bosses who don't understand the difference between 'sitting' late and 'working' late!!!
Very soon, the boss starts expecting all employees to put in extra working hours.
So, my dear bachelors let me tell you, life changes when you get married and start having a family.... office is no longer a priority, family is... and
That's when the problem starts... because you start having commitments at home too.
For your boss, the earlier 'hardworking' guy suddenly seems to become an 'early leaver' even if you leave an hour after regular time... after doing the same amount of work.
People leaving on time after doing their tasks for the day are labeled as work-shirkers...
Girls who thankfully always (it's changing nowadays... though) leave on time are labeled as 'not up to it'. All the while, the bachelors pat their own backs and carry on 'working' not realizing that they are spoiling the work culture at their own place and never realize that they would have to regret at one point of time.
So what's the moral of the story??
- Very clear, LEAVE ON TIME!!!
- Never put in extra time 'unless really needed'
- Don't stay back unnecessarily and spoil your company work culture which will in turn cause inconvenience to you and your colleagues.
There are a hundred other things to do in the evening...
Learn music...
Learn a foreign language...
Try a sport... TT, cricket.........
Importantly, get a girlfriend or boyfriend, take him/her around town...
And for heaven's sake, net cafe rates have dropped to an all-time low (plus, no firewalls) and try cooking for a change.
Take a tip from the Smirnoff ad: 'Life's calling, where are you?'
Please pass on this message to all those colleagues and please do it before leaving time, don't stay back till midnight to forward this!!!
IT'S A TYPICAL INDIAN MENTALITY THAT WORKING FOR LONG HOURS MEANS VERY HARD WORKING & 100% COMMITMENT ETC.
PEOPLE WHO REGULARLY SIT LATE IN THE OFFICE DON'T KNOW HOW TO MANAGE THEIR TIME. SIMPLE!
Regards,
Narayan Murthy.
From India
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Mail sent by Narayan Murthy to all Infosys staff:
It's half past 8 in the office but the lights are still on...
PCs still running, coffee machines still buzzing...
And who's at work? Most of them - take a closer look....
All or most specimens are something male species of the human race...
Look closer... again all or most of them are bachelors....
And why are they sitting late? Working hard? No way!!!
Any guesses???
Let's ask one of them...
Here's what he says... 'What's there to do after going home... Here we get to surf, AC, phone, food, coffee that is why I am working late... Importantly no boss!'
This is the scene in most research centers and software companies and other offshore offices.
Bachelors 'passing-time' during late hours in the office just because they say they have nothing else to do...
Now what are the consequences...
'Working' (for the record only) late hours soon becomes part of the institute or company culture.
With bosses more than eager to provide support to those 'working' late in the form of taxi vouchers, food vouchers, and of course good feedback (oh, he's a hard worker... goes home only to change..!!).
They aren't helping things too...
To hell with bosses who don't understand the difference between 'sitting' late and 'working' late!!!
Very soon, the boss starts expecting all employees to put in extra working hours.
So, my dear bachelors let me tell you, life changes when you get married and start having a family.... office is no longer a priority, family is... and
That's when the problem starts... because you start having commitments at home too.
For your boss, the earlier 'hardworking' guy suddenly seems to become an 'early leaver' even if you leave an hour after regular time... after doing the same amount of work.
People leaving on time after doing their tasks for the day are labeled as work-shirkers...
Girls who thankfully always (it's changing nowadays... though) leave on time are labeled as 'not up to it'. All the while, the bachelors pat their own backs and carry on 'working' not realizing that they are spoiling the work culture at their own place and never realize that they would have to regret at one point of time.
So what's the moral of the story??
- Very clear, LEAVE ON TIME!!!
- Never put in extra time 'unless really needed'
- Don't stay back unnecessarily and spoil your company work culture which will in turn cause inconvenience to you and your colleagues.
There are a hundred other things to do in the evening...
Learn music...
Learn a foreign language...
Try a sport... TT, cricket.........
Importantly, get a girlfriend or boyfriend, take him/her around town...
And for heaven's sake, net cafe rates have dropped to an all-time low (plus, no firewalls) and try cooking for a change.
Take a tip from the Smirnoff ad: 'Life's calling, where are you?'
Please pass on this message to all those colleagues and please do it before leaving time, don't stay back till midnight to forward this!!!
IT'S A TYPICAL INDIAN MENTALITY THAT WORKING FOR LONG HOURS MEANS VERY HARD WORKING & 100% COMMITMENT ETC.
PEOPLE WHO REGULARLY SIT LATE IN THE OFFICE DON'T KNOW HOW TO MANAGE THEIR TIME. SIMPLE!
Regards,
Narayan Murthy.
From India
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Dear Mr. Bhaskar,
You rightly mentioned that instead of negative motivation, the management should go the other way round. However, what we experienced in our group company, as I mentioned above, was that this system was implemented after trying all options. We followed this system for nearly one year, and after achieving regularity in 98% of the staff, it was withdrawn with a note that if late coming resumes, the policy would be re-implemented. The result - we have not yet re-implemented the policy.
In short, a negative threat for a short period could have long-term impacts.
Minesh Bhatt
From India, Vadodara
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You rightly mentioned that instead of negative motivation, the management should go the other way round. However, what we experienced in our group company, as I mentioned above, was that this system was implemented after trying all options. We followed this system for nearly one year, and after achieving regularity in 98% of the staff, it was withdrawn with a note that if late coming resumes, the policy would be re-implemented. The result - we have not yet re-implemented the policy.
In short, a negative threat for a short period could have long-term impacts.
Minesh Bhatt
From India, Vadodara
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Dear Mr. Minesh You can take the horse to the pond; but you cannot make it drink water. If you can make it drink the water, then you are the best administrator.
From India, Kumbakonam
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From India, Kumbakonam
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Dear Mr. Das Really an eye opener message from Mr. Narayan Murthy. Everybody should follow his advise.
From India, Vadodara
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From India, Vadodara
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Subject: Late Leaving
My boss always leaves me after he leaves, and whenever I ask him to go home, he thinks of leaving me whenever he is late, sitting and compelling me to stay and not providing comp off whenever I worked more than the company's working hours on a normal day instead of assigning the duty.
Please provide some solution to me.
From India, Pondicherry
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My boss always leaves me after he leaves, and whenever I ask him to go home, he thinks of leaving me whenever he is late, sitting and compelling me to stay and not providing comp off whenever I worked more than the company's working hours on a normal day instead of assigning the duty.
Please provide some solution to me.
From India, Pondicherry
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Here I would like to share with you all regarding coming late and leaving early. This is a habit that some people have developed. For those individuals, we can implement a policy of cutting half a day's salary for every three instances of arriving late or leaving early. By enforcing this policy, they will be encouraged to be more punctual.
A grace period of 10 minutes should be sufficient. Providing a 15-minute grace period would be too lenient, as it may result in employees settling at their desks half an hour later than the regular start time. Therefore, it is advisable to stick to a 10-minute grace period.
Nirmala
From India, Kochi
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A grace period of 10 minutes should be sufficient. Providing a 15-minute grace period would be too lenient, as it may result in employees settling at their desks half an hour later than the regular start time. Therefore, it is advisable to stick to a 10-minute grace period.
Nirmala
From India, Kochi
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Give a 15-minute grace period to your employees. If they enter into the 16th minute, deduct 16 minutes for every minute late. Additionally, there is another option: deduct 1 day's salary for every 4 instances of late arrival. This approach will effectively help in managing tardiness and reducing absenteeism rates.
It is important to inform employees when their leave balance is fully consumed. They should be made aware that deductions will commence if they continue to arrive late or are absent moving forward.
From Pakistan, Karachi
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It is important to inform employees when their leave balance is fully consumed. They should be made aware that deductions will commence if they continue to arrive late or are absent moving forward.
From Pakistan, Karachi
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As long as, Work schedule to be finished on Time, No delay in that and keep on updates to senior person about the current position of the job. www.clustertirupur.in
From India, Coimbatore
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From India, Coimbatore
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Greetings for the day!!! Please can aybody help me with there hr policy on coming late on leaves and etc
From India, Bangalore
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From India, Bangalore
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Company policy on Late coming.doc