Hi All, I am looking forward for IT industry night shift policy, can anyone provide thier inputs? Thanks Ansh
From India, Bangalore
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Guidelines for Shift Work in Employee Manual
Please include the guidelines for working in shifts in the employee manual. The basic guidelines need to be made available to employees so that they can refer to them at any point in time. Additionally, please consider the following discussions that would help you design and implement them:
- [Implementing Night Shift](https://www.citehr.com/275545-few-questions-about-starting-night-shift-please-help.html)
- [Designing Night Shift Transport and Allowance](https://www.citehr.com/126846-night-shift-allowances-transport-allowance-attendance-allowance.html)
- [Shift Working Policy](https://www.citehr.com/210038-shift-working-policy.html)
- [Shift Roster](https://www.citehr.com/172038-shift-roaster-support-staff.html)
- [Shift Report](https://www.citehr.com/269085-documentations)
- [24/7 Shift Schedule](http://citehr.com) ([Search On Cite](https://www.citehr.com/results.php?q=24%207%20shift%20schedule) | [Search On Google](https://www.google.com/search?q=24%207%20shift%20schedule))
- [Working Hours Document](https://www.citehr.com/33547-capturing-time-time-out-mandatory-not.html#post150692)
Regards,
Cite Contribution
From India, Mumbai
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Please include the guidelines for working in shifts in the employee manual. The basic guidelines need to be made available to employees so that they can refer to them at any point in time. Additionally, please consider the following discussions that would help you design and implement them:
- [Implementing Night Shift](https://www.citehr.com/275545-few-questions-about-starting-night-shift-please-help.html)
- [Designing Night Shift Transport and Allowance](https://www.citehr.com/126846-night-shift-allowances-transport-allowance-attendance-allowance.html)
- [Shift Working Policy](https://www.citehr.com/210038-shift-working-policy.html)
- [Shift Roster](https://www.citehr.com/172038-shift-roaster-support-staff.html)
- [Shift Report](https://www.citehr.com/269085-documentations)
- [24/7 Shift Schedule](http://citehr.com) ([Search On Cite](https://www.citehr.com/results.php?q=24%207%20shift%20schedule) | [Search On Google](https://www.google.com/search?q=24%207%20shift%20schedule))
- [Working Hours Document](https://www.citehr.com/33547-capturing-time-time-out-mandatory-not.html#post150692)
Regards,
Cite Contribution
From India, Mumbai
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Thank you, (Cite Contribution), for your inputs and thread links. I am looking for a sample policy regarding the night shift in the IT industry. The threads provide generic information, and I am not looking for shift rosters. I would appreciate it if you could share any sample policy you have.
Thanks,
Ansh
From India, Bangalore
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Thanks,
Ansh
From India, Bangalore
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Dear Anshul, The documents I shared were to help you build your knowledge towards designing the policy. They were your point of reference. Is there any reason why you are differentiating the night shift policy and not including it in the shift working policy? Here are a few guidelines that would help you design it. Please find my queries as shared below:
- **Identify the Objective** - What is the core reason why you want a night shift policy? If your employees need to provide remote support to a different time zone, only then would you require a separate night shift policy. Workload management or space optimization would require a shift working policy where the employees would work in three or four different shifts. Once you define this, it would help you draw the objective of the policy.
- **Define the Requirement** - Once your objective has been noted, define the requirements in bullet points. State the limitations and the bandwidth to meet those requirements.
- **Draw the Process Map and Identify the Process Owners** - What is the process that you have drawn for this? Who are your process owners? This process would require detailed workforce management. The roster shared was to give an idea about it. Plan the workload with your business leaders to identify the resources required to work during those shifts. Include start time, end time, breaks, and options for considering overtime if required.
- **Define a Decision and Escalation Matrix** - Identify the probable areas for escalation, including HR, Operation, security, administrative, logistics, and facility management. Define the flow for handling those escalations. Detect the bottlenecks and offer preemptive measures.
- **Define Any Cost Implications** - Take a deep view of the business requirements and identify the manpower to be resourced. Include the infrastructural and administrative costs involved. Draw a cost-benefit ratio. This would help you audit this implementation.
- **Define the Legal Requirements** - State the standards to be met under the Shops and Establishment Act and other statutory standards. The Chandigarh IT parks may have certain codes to follow. Include any other city-based legal and safety guidelines to be included.
- **Finally, the Conclusion** - Identify the areas that would be open for revision and what would remain constant.
Wish you all the best! Do blog your design; allow us to contribute to your learning.
Regards,
Anshu Goyal, thank you, Cite Contribution, for your inputs and thread links. I am looking for a sample policy around the night shift of an IT industry. The threads provide generic information, and I am not looking forward to shift rosters. I would appreciate it if you could share any sample policy you have.
Thanks,
Ansh
From India, Mumbai
Acknowledge(0)Amend(0)
- **Identify the Objective** - What is the core reason why you want a night shift policy? If your employees need to provide remote support to a different time zone, only then would you require a separate night shift policy. Workload management or space optimization would require a shift working policy where the employees would work in three or four different shifts. Once you define this, it would help you draw the objective of the policy.
- **Define the Requirement** - Once your objective has been noted, define the requirements in bullet points. State the limitations and the bandwidth to meet those requirements.
- **Draw the Process Map and Identify the Process Owners** - What is the process that you have drawn for this? Who are your process owners? This process would require detailed workforce management. The roster shared was to give an idea about it. Plan the workload with your business leaders to identify the resources required to work during those shifts. Include start time, end time, breaks, and options for considering overtime if required.
- **Define a Decision and Escalation Matrix** - Identify the probable areas for escalation, including HR, Operation, security, administrative, logistics, and facility management. Define the flow for handling those escalations. Detect the bottlenecks and offer preemptive measures.
- **Define Any Cost Implications** - Take a deep view of the business requirements and identify the manpower to be resourced. Include the infrastructural and administrative costs involved. Draw a cost-benefit ratio. This would help you audit this implementation.
- **Define the Legal Requirements** - State the standards to be met under the Shops and Establishment Act and other statutory standards. The Chandigarh IT parks may have certain codes to follow. Include any other city-based legal and safety guidelines to be included.
- **Finally, the Conclusion** - Identify the areas that would be open for revision and what would remain constant.
Wish you all the best! Do blog your design; allow us to contribute to your learning.
Regards,
Anshu Goyal, thank you, Cite Contribution, for your inputs and thread links. I am looking for a sample policy around the night shift of an IT industry. The threads provide generic information, and I am not looking forward to shift rosters. I would appreciate it if you could share any sample policy you have.
Thanks,
Ansh
From India, Mumbai
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