Dear all,
I am working with an automotive industry.I want to maintain my HR Department/documents according to ISO 9001,14001,18001 for audit purpose. Kindly provide guidelines/checklists for the same urgently.

From India, Pune
Dear Friend,

As an internal and lead auditor of my company for ISO 14001, OHSAS 18001 & TS 16949, following are the documents required:

ISO 14001

1) Water Testing certificates
2) Water Meter readings
3) Pollution Control Board License
4) Sewage water license and readings
5) Certificate for handling of Hazardous wastes / Chemicals
6) LPG usage license.
7) State Electricity board certificate

OHSAS 18001

1) Safety audits NCR Reports
2) Accident register
3) Accident details monitoring
4) Near Miss Investigation Analysis
5) LPG water sprinkler working
6) Safety of machines and workers / staff
7) Assembly point to be recognized
8) Mock drills reports
9) Identifcation of machines
10) Fire safety training documents
11) Fire Extinguishers maintenance and adit report
12) Safety Committee meeting reports

TS 16949 / ISO 9001

1) Competency Mapping documents
2) Training records (no. of trainings conducted, manhours & periodical
3) Factory License
4) ESI & PF returns challan
5) Regular maintenance of canteen and office building (form to be
6) Other Statutory requirements
7) Linkage of training needs identified from PMS and Comeptency Mapping
and Training conducted.
8) Training feedback forms and its analysis......

Hope this must ahve cleared your doubts....



From India, Mumbai
Dear Friends,

As per Ankit, at ISO TS/16949 he mentioned 8 points. To my knowledge and belief, point No.3 ~ 6 are not required here.

For ISO TS/16949 the following is required :

1) Training Calendar (Yearwise Plan with Budget etc./Inhouse/External training plan)

2) Training Need Identification Form

3) Training Attendance

4) Training Matrix (Planned Vs. Actual)

5) Training Reports

6) Training (Induction & Orientation) - for New joined employees

7) Training Feed Back Form

8) Training (OJT forms)

9) Training Effectiveness & Evaluation Form

10) Skill Matrix of Shop Floor employees & other Staff

11) Competency Mapping (Matrix)

Of course, for ISO 14001 the following are required:

Factory's Licence,

Pollution Control Board Consent,

Pollution (Air, Water & Soil Test certificates from PCB Laboratory (or) PCB authorized agency

Pollution (Harzardous Wastage Handling, Storage, Disposal, Transportation Consent form PCB - its regular follow up register

ETP / STP analytical test reports (monthwise) - fees paid proof (from PCB authorities)

A separate space (room) - for storing Hazardous Wastes (approval to get from PCB)

Other licences like Explosive Licence(if any hazardous chemicals used in company), Methanol Usage Licence (if used in company),

Company and Contract Vehicle Pollution Test Certificates,

Fire Licence from Local Divisional Fire Officer(District HQ),

Health Department Licence from Local District Authorities, etc. is needed.

Hope the above is in order.

K. Gopalakrishnan


90940 16863

From India, Bangalore
Hi friend,
Thanks for your useful link. Pls keep posting like this.
Best rgs
All infos about ISO 9001 can be found at ISO 9001. It's quite useful.

From Vietnam, Hai Phong
ISO 14001 is often seen as the corner stone standard of the ISO 14000 series. However, it is not only the most well known, but is the only ISO 14000 standard against which it is currently possible to be certified by an external certification authority. Having stated this, it does not itself state specific environmental performance criteria.
From India, Mumbai

Attached Files
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QPA offers a course to certify internal auditors for auditing to ISO 9001. QPA's ISO 9001 Online Internal Auditor course is offered as an class. Most online internal auditor courses are sufficient to learn the fundamentals of auditing. The online learning needs only to be supplemented with practical experience by working with accomplished auditors in their company.
From India, Mumbai
An environmental management system (EMS), as defined in ISO 14001, is the part of an organizationís overall management system that pertains to the development, implementation, achievement, review, and maintenance of the organizationís environmental policy. According to ISO 14000 certification standards, an EMS is intended to provide a framework for companies to ensure they can effectively manage and reduce their environmental impact.
From India, Pune
The OHSAS 18001:2007 standard, published on July 1, 2007, is more results-oriented than the earlier version. It is better aligned with ISO 9001:2000 and ISO 14001:2004. This is intended to further encourage management systems integration and possibly increase interest in the OHSAS standard.
From India, Pune
OHSAS 18001 is an internationally recognised occupational, health and safety management system series standard. The OHSAS 18001 standard is based on the similar ISO 9001 and ISO 14001 Plan - DO - Check - Act structure. To achieve certification to OHSAS 18001 an organisation must have a health and safety management system compliant with the requirements of the OHSAS 18001 standard. The standard also requires a company to have appropriate health and safety policies, procedures and protocols to ensure it is a safety conscientious organisation.
From India, Mumbai
Hello Friend,
As far as Human Resources is concerned ,I would recommend you to maintain evidentory records for following documents as part of Quality,Health and safety management (QHSE) system requirements,

1.Training needs and identification analysis
2.Training records
3.Job description of employees
4.Evaluation of training and feedback reports
5.Employee database and files
6.Health reports of employees
7.Applicable Legal requirements related to that particular geography and industry
8.Fire fighting and first aid trainers list
9.Records of fire drill and any such trainings held in past
10.Roles and responsibilities documents related to HSE system
11.Operational procedures pertaining to HR if any
12.KPIS and performance measures related to HSE systems for HR department
13.Records related to evaluation of compliance and leagal requirements
14.Non confromacne and corrective and preventive action records if raised by auditor to HR dept in past.
15.Policy document for HSE system (this is not mandatory but employees in HR should be aware of thier role related to policy)

As far as logistics is concerned you can maintain all these documents in electronic format on server or in personal computer files.

All the best.Kindly feel free to get in touch with me for any assistance further.

Best regards,
Raju Prasad
[email protected]

From India, Mumbai

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