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Dear Friends,
I am working as an HR Exec trainee in a shipping company.
I have been given an assignment to prepare an induction Manual for any new joinee who joines in individually.
This will cover his entire details, companies profile, questionnaire, review and appraisal after probation.
M a bit confused on the above so i need some guidance from the seniors on site.
Hows it prepared usually in other companies??n how to go about it??
Plz help me out on the above i would be really very obliged.
Swati HR

From India, Pune
Business Development, Employee Relations,
Talent Management,hrd, Od
Workplace Assessment And Training
+5 Others


Ho Swati,

You are so desperate. Relax. Induction manuals are not created in a day so just relax.

Here is an article which will help you. You can also check the internet and "goggle" for more article and guide. Citehr is also a good site for information posted by experts.

We have all started working at places that just expect us to “hit the ground running” and become productive extremely quickly. Many of us will have worked at places that regard an induction as a waste of time, or think a quick tour of the building should be sufficient!

The benefits of induction training are vast and include: increased retention of newly hire employees, improved employee morale and increased productivity. A properly crafted induction plan will save you time and money in the long run that might have ended up being spent on covering absences and hiring replacements.

An induction is the first point of contact between you and your new employee, so why not spend some time making sure you get it right?

Ideally an induction should include:

a) Introduction to important staff (not just a quick hello but sufficient time to get acquainted and identify their exact job role)

b) Tour of the building, pointing out fire exits, bathrooms, meeting rooms, boardrooms, useful offices such as IT support staff, administration staff etc. Don’t forget to show them where to find office stationery and the position of photocopiers / faxes.

c) Health and safety training as necessary dependent on job role; may include items such as manual handling and where to find the health and safety notice board.

d) How to complete day to day tasks and where to find the necessary folders / files

The fourth task is the most important but often the most likely to be overlooked. It should take place over a number of days dependent on the availability of the staff carrying out the training. Ideally each task should be explained, then the trainee should be left for a short while to practice. Following this, the trainer should then return to check progress, check misunderstandings and then start the next task.

Induction Trainer Guidelines

1) Give the trainee your details to get hold of you by any method they choose – telephone, email, face to face.

2) Provide training materials, at least a quick reference guide – ideally a full manual explaining the task.

3) Call back regularly to check on progress. Just because you haven’t hear from them doesn’t mean they are okay – they may just be the type that doesn’t like asking questions.

4) Ensure you ask your manager for sufficient time to carry out your role effectively – point out you need to provide training materials and be available to answer questions at short notice.

5) Consider asking to attend a “train the trainer” course if induction training is something you enjoy and would like to make it a bigger part of your role

Once the employee has completed their induction training, ask for feedback on how they feel it went. What could be done to improve the procedure for future staff?

All the best,


From Saudi Arabia, Riyadh

Hi ! please find the attachment. Hope it will help you Ragards Seema
From India, Pune

Attached Files (Download Requires Membership)
File Type: doc Induction%20Manual[1].doc (55.5 KB, 6572 views)

hey swathi
please first understand what you want to convey to an employee through an induction manual ....
induction manual is something which enables the new employees what the expects from the individual and what it does to employees and how it relates the employees to the out side world etc ....
so the overall view may be same to every company .... what all matters is how the company wishes to present it ...
Example ... Leave Policy : A company can wish to give all ELs or few CLs and SLs ... bla bla bla ...
Attendance : there are many company who does not restrict the employee about total no of hours to work ... but in fact worries about the output .... similarly ... there are companies which needs their employees to be in time and leave as per time ....
so please understand these as per your company .. and then come out with your induction manual ...
Seniors plz let correct me if i am wrong!!!!!!!!

From India, Hyderabad
Gill Sandeep
Hi Swati,
While preparing the training induction manual. Take care minute things in to consideration if you were on new joinee place what would be your requirements.
Some details, which can help you: -
1. Write from Head of Company ( From Head Desk…1-Page
2. About your company (Vision , Mission, Quality Policy)- not more than 2 Page
3. Your company values, SHE Policy etc.
4. Code of Conduct
5. Address of your office / HO office and other braches.
6. Main Activities brief explanation of business
7. Key official of Company / your unit officials names
8. Map of your site / unit
9. Hr Division – Leave policy, Gratuity, PF, Superannuation,others.
You can make a pocket closure in your manual – where you can add Holiday list as it changes every year, Other schedules which new joinee should know which keeps on changing from time to time.

From India
Nandish kumar

Please find attached the Induction text, Hope it will help you Regards, Nandish
From India, Delhi

Attached Files (Download Requires Membership)
File Type: doc Induction Training Text Format - Staff .doc (71.5 KB, 7866 views)
Hello Mr. Nandish..
Thanks for attaching the wonderful format...
Its very very useful..
I am also working as HR Exe. n i think i am gona use it in my organization..
Thanks again
Sheetal Shimpi

From India, Bangalore

Use the download search box at the top of the page.
There is already a great deal of material on induction manuals here on this site.
Other members have contributed to this site, use the information that is already here.
John in Oz

From Australia, Melbourne

Thanx friends. All the replies were really helpful. I have started preparing the manual. Regards, Swati
From India, Pune

Hi Swati-I propose you develop an employee manual that all new employees must read through ( also suggest that they must answer a few questions thereafter to ensure that they do read it-the hr official can also work through the booklet with them). This handbook is just one part of the process as UKmitra has rightly indicated.
I do consulting work and use a software program developed in Australia to speed up the process. The manual contains inter alia references to the company detail, the mission/vision and description of the values, NB Policies eg health and safety, condensed generic hr policies and procedures, specific workplace rules etc. You could also role it out for existing employees as well trough a road show-they also sign acknowledgement thereof.
Let me know if you are interested and I can put something together at very reasonable cost in MS WORD format that you could edit afterwards and finalise-I will then need some info on your organisation etc

From United Kingdom
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