Hi,
Please advise, can an Assistant Manager - Admin sign all HR-related letters, such as appointment, promotion, increment, warning, etc.?
Is verbal authorization sufficient to sign these letters, or should we provide written authorization? If written authorization is necessary, could you please provide a format for the same?
Thanks
From India, New Delhi
Acknowledge(0)
Amend(0)
12Please advise, can an Assistant Manager - Admin sign all HR-related letters, such as appointment, promotion, increment, warning, etc.?
Is verbal authorization sufficient to sign these letters, or should we provide written authorization? If written authorization is necessary, could you please provide a format for the same?
Thanks
From India, New Delhi
Acknowledge(0)Amend(0)
Hi,
You can only sign any official papers if you have required approvals from the relevant heads, i.e., Head HR and your function head. Also, if you have a job description that clearly specifies your level of authority. Do not sign any paper in the absence of clarity, as you are representing your organization to the outside world by signing any such document.
From India, Delhi
Acknowledge(0)Amend(0)
You can only sign any official papers if you have required approvals from the relevant heads, i.e., Head HR and your function head. Also, if you have a job description that clearly specifies your level of authority. Do not sign any paper in the absence of clarity, as you are representing your organization to the outside world by signing any such document.
From India, Delhi
Acknowledge(0)Amend(0)
Hi,
You can only sign any official papers if you have the required approvals from the relevant heads, i.e., Head HR and your function head. Additionally, ensure that you have a job description which clearly specifies your level of authority.
Do not sign any paper in the absence of clarity, as you are representing your organization to the outside world by signing any such document.
From India, Delhi
Acknowledge(0)Amend(0)
You can only sign any official papers if you have the required approvals from the relevant heads, i.e., Head HR and your function head. Additionally, ensure that you have a job description which clearly specifies your level of authority.
Do not sign any paper in the absence of clarity, as you are representing your organization to the outside world by signing any such document.
From India, Delhi
Acknowledge(0)Amend(0)
Hello,
You can sign only those official documents on which you have prior approval from your HR head or if something is mentioned as part of your job description in writing. Please do not sign the document without written authorization.
Best Regards, Sakshi Agarwal
From India, New Delhi
Acknowledge(0)Amend(0)
You can sign only those official documents on which you have prior approval from your HR head or if something is mentioned as part of your job description in writing. Please do not sign the document without written authorization.
Best Regards, Sakshi Agarwal
From India, New Delhi
Acknowledge(0)Amend(0)
Hello Shweta,
Any person who has to sign any letters on behalf of anyone has to get written authorization from the concerned person for whom he/she is signing on behalf. Without written authorization, any signatures, notices, circulars, memos, etc., will not be valid.
If it is regarding the HR Department, obtain approval from the HOD-HR and authorization from the employee for whom you are signing on behalf.
From India, Bangalore
Acknowledge(0)Amend(0)
Any person who has to sign any letters on behalf of anyone has to get written authorization from the concerned person for whom he/she is signing on behalf. Without written authorization, any signatures, notices, circulars, memos, etc., will not be valid.
If it is regarding the HR Department, obtain approval from the HOD-HR and authorization from the employee for whom you are signing on behalf.
From India, Bangalore
Acknowledge(0)Amend(0)
i think an approval from HR head or the immediate superior is very much required for different issues.but it should different for verbal and written from matter to matter. sidharth
From India, Delhi
Acknowledge(0)Amend(0)
From India, Delhi
Acknowledge(0)Amend(0)
Dear Friend,
Kindly understand the roles and responsibilities of HR professionals first. Apart from HR professionals, nobody has the right to sign in or interfere in HR-related aspects. However, in many small organizations, administrative personnel are getting involved in HR-related assignments, showing interference that should be avoided.
Best Regards,
Marlia
From India, Madras
Acknowledge(0)Amend(0)
Kindly understand the roles and responsibilities of HR professionals first. Apart from HR professionals, nobody has the right to sign in or interfere in HR-related aspects. However, in many small organizations, administrative personnel are getting involved in HR-related assignments, showing interference that should be avoided.
Best Regards,
Marlia
From India, Madras
Acknowledge(0)Amend(0)
Hi, The person who has to sign the letter related HR functions must have the written authorization from the head of HR department.
From India, Lucknow
Acknowledge(0)Amend(0)
From India, Lucknow
Acknowledge(0)Amend(0)
Guys, Head HR is different from Head of HR - Remember that... Again who ever give you permission, the person for whom you are signing behalf has to authorize...
From India, Bangalore
Acknowledge(0)Amend(0)
From India, Bangalore
Acknowledge(0)Amend(0)
There are standard operating procedures (SOP) for all HoDs, and the necessary instructions/guidelines for functioning or job descriptions must be included in the Manual of SOP. This should specify the detailed job description of an AM HR. According to the current level of authority followed in all companies, an Assistant Manager HR cannot sign appointment letters; it should be signed by the HoD only, meaning Head-HR, VP-HR, Manager-HR, etc.
Maheshb79hr reminds us, "Head HR is different from Head of HR - Remember that." Additionally, whoever gives you permission, the person for whom you are signing on behalf has to authorize.
From India, Madras
Acknowledge(0)Amend(0)
Maheshb79hr reminds us, "Head HR is different from Head of HR - Remember that." Additionally, whoever gives you permission, the person for whom you are signing on behalf has to authorize.
From India, Madras
Acknowledge(0)Amend(0)Looking for something specific? - Join & Be Part Of Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.
Various Letters For HR.doc