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Hi all,
I'm looking for a hiring policy as defined by the Indian Govt on hiring expats in an Indian Company. Can some one shed some light on this?
Thanks in anticipation,
Warm Regards,

From India, Bangalore
Bala Krishna
you need to be clear. Please clarify whom are you going to hire....i mean from which all countries....where are they going to work....what is the nature of the job......in which all states they are going to work.....
Need to elaborate.....

From India, Hyderabad
Thanks, the countries would be mainly Europe, Middle and the Far-East, maybe from the US....they would be basically in Bangalore.....and the field is Engineering solutions for the Oil and Gas Industry.
Hope that helps!

From India, Bangalore
Hi Aankur,
I need information on the following points of Expats Hiring Procedures.
Pre joining
  1. Recruitment
  2. Expatriation Planning & Execution
Onboarding & engagement
  1. Induction, Orientation & On boarding
  2. Workplace facilitation & Functional Induction
  3. Leave, Salary , Expense and tax administration
  4. Engagement, training & performance related activities
My Mail Id is . Pls. help me out.....
Naina Nalavade
022 44816869

From India, Mumbai
Hi. Just happenned to flip through these posts. Could you help me with Expat Salary components and tax administration?
From India, Delhi
Hi Bala / Naina,

I would rather answer the steps sought by Naina, since it is listed step by step.

1. RECRUITMENT - this is a normal process (could be either you travel to meet the candidate abroad or vice versa or using skype or any other e-tool to discuss, or use your own office folks abroad to meet the candidate etc.) however, when you are very clear on the candidate, send the following documents, ask him/her to furnish the copy of his passport. Then send the following to him:

a. Employment Offer (the salary value needs to be in both foreign and indian currency - example - You will be paid a gross annual salary of USD90000 (i.e. 40,50,000 INR prorated payable on monthly basis) This is essential because most of the Indian Embassies abroad insist on compensation values to be in INR. Also add an imporatant clause stating that, 75% of the salary shall be credited in your overseas account in the required currency (after deducting the FE Commission and transfer charges) and the remaining 25% will be credited in an Indian Bank. Communicate to the prospects that you shall be facilitating the opening of a new salary account for them in India. In case, they want to transfer a portion of that 25% also abroad, tell them that's their personal task, however they can do that (through western union or something).

b. All other amenities such as Housing / Transport / Insurance etc. needs to be mentioned in INR (such as 'you will be provided a housing allowance upto INR 75000 per month etc.)

c. Employment Visa Invite Letter - This is a letter you draft to the Indian Embassy of your prospect's nation (like if you are hiring a Brit, then the letter should be addressed to the Visa Officer, Indian Embassy, Birmingham). The content of the letter should be, "Owing to the acute shortage of skilled personnel in your field, you are compelled to hire a foreign national to the mentioned role, which would alone help you to continue your business. Hence you are hiring Mr. Ms ________, nationality of ________ whose passport number is (______________) and request the embassy to grant him/her a valid Indian EMPLOYMENT VISA.

(please note that Business Visa is different from Employment Visa and if you are hiring on your roles and if the company's regd. address is in India, then it has to be an employment visa, otherwise you may end up in problems during renewal /tax declaration / in the event of the foreign national caught by police for something etc.)

d. Also the most important document to be sent is the copy of your company's Article of Incorporation and Registeration Certificate

Using the above documents, the prospect will visit the indian embassy in his country, get a valid E-Visa (this would not take more than 72 hours, provided the documents are intact) For Britain, he may need to fill in an online application and go through an agency. For countries where there is no Indian Embassy, he may travel to his nearest embassy. (this is more advisable because for example - there is no Indian embassy in Bolivia. The nearest is in Peru or Venezuela. If he submits to High Commissioner or Cultural Attache office in Bolivia this would be verified by that office first, then couriered to respective nearest location. They inturn wold validate through paper mails and this process may take few weeks, hence better is him/her travel in person and get done in less than 3 days)

TRAVEL PLAN - This would be better if you guys spend some time on looking on to various routes and get a cheaper / effective one. Travel Agencies sometime might take you to a ride. Example, from Dar es Salaam, Tanzania to Bangalore may cost you 160,000 INR one way, if you put him in the route Dar es Salaam - Dubai - Bangalore, whereas, this could be less than INR 60,000 if you book Dar es Salaam - Nairobi - New Delhi - Bangalore (here you might need to ask him to book from Dar es Salaam to Nairobi a local ticket and you may book from Nairobi to Bangalore at 46,000 INR

AFTER REACHING INDIA - Last thing he/she needs is a Residential Permit in India. This should be obtained within 14 days of arrival of an Expat in India from the FRRO (Foreign Residents Registeration Officer) in Metros or Police Commissioner Office in other state capitals. The documents needed for this are

a. Application Form (which you may get in FRRO / Commissioner office - for Hyderabad alone this process is online - you need to fill an online form, take a print out, paste a picture and sign across the picture - for other cities paper/pen applications

b - Copy of Employment Contract

c - Passport Copy

d - Visa Copy

e - Undertaking Letter (to be drafted and signed by authorized signatory of your office/ This should be in a standard format with contents stating - ' you have hired so and so for so and so position and you assure that he/she abide by Indian laws, failing which you take the responsibility of repatriating at your cost

f - Copy of your Company's Registeration Certificate and Articles of Incorporation

g - ACKNOWLEDGEMENT FOR THE PAN CARD APPLICATION (on day 2/3 of his/her arrival get him filled for a PAN Card and get the acknowledgement)

The foreign national has to meet the FRRO (or competant authorities) and apply this. They would grant him the residential permit in 2 days time.

For the last question on TAXING - no matter what it is, they have to pay taxes at 33.9% however, there is no dual taxation, that means, they do not have to pay taxes in their home country.

Hope this clarifies and for more questions, keep posting.

Ganesh PS

From India, Bangalore
Dear all,
I'm working for a company mainly involved in fashion trade, therefore we recruit more expatriates to our company. As we are hiring more and more expats I need to create an Expats Recruitment Policy, Please advice me on this regard.

From Sri Lanka, Colombo
Hello All just wanted to introduce my self I am Sanjeev Punwani the founder of Expat Naukri. We are a recruiting firm that is solely focused on Expat hiring. Would love to connect and explore the possibility of a mutual alliance.
Sanjeev Punwani
Welcome to Expatnaukri.com

From India, Mumbai
Our company based out of Bangalore,India will be hiring candidates from Greece and Spain and I came across this thread and wanted to know if anyone in here can help me with the process.
Help will be great and much appreciated.

From India, Bengaluru
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