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List & Format of Joining Documents

Usha Bhandari Started The Discussion:

Dear All,

Iam doing some part time recruitment/hr activity for a startup company. I require the list & the format of joinig documents ie., what are the documents should we collect from the candidates on the first day and also the documents & forms we are suppose to give (as a company) to the new joinee. Also may be there are some forms what we should get signed by the new joinees.

I request, if any one can help with this list and the format of these forms & letters.


amit_thkr86 - Contributing Member
we collect from the candidate

0. Bio data
1. 10th certificate
2. 12th/graduation-qualification documents
3. id and residential proof copy
4. resignation/relieving letter of previous employer.
5. passport size photo
6. age proof certificate (10th class certificate is enough for age proof)

at the time of new joinee,plz fill up the follwing documents.

1. joining report
2. joining form
3. Bio-data form.
4. Form no.-11 (for pf declaration)
5. Form-F (for gratuity nominee)
6. Form-2 (rev) -for pf nominee.

we suppose to give:-

1. offer letter-wn we select candidate then we have to issue offer letter and take the receiving copy from candidate.

2. when candidate join the company then we hav to issue appointment letter after one month of the joining date.

please find the attach documents of joininf form and offer letter

if you need more help then you can contact me at

Attached FilesProvided by community member amit_thkr86. Join us to learn and grow with your peers.
File Type: doc Offer Letter.doc (27.0 KB, 2433 views)
File Type: doc JOB APPLICATION FORM.doc (113.5 KB, 1220 views)
File Type: doc Joining Report.doc (32.5 KB, 1430 views)
Hi to all

Really i need also help? could you help me how can i put up a hr department what are the tools needed and can you give me the different aspects that i need to accomplish somehow like. employee relation,budget plans,overtimes,benefits everything thanks


Hi Amit,

Thanks alot. That was a great help.
I have heard that there are some forms like employment agreement, some confidentialy form, Information security form etc also have been given to the new joinee & the company get that signed.
Kindly let me know you have any idea on that or any format.


amit_thkr86 - Contributing Member
Employment agreement means Bond (Service bond).

Confidential form related to personal information

Information security means protecting information and information systems from unauthorized access, use, disclosure, disruption, modification, perusal, inspection, recording or destruction.[1]

The terms information security, computer security and information assurance are frequently used interchangeably. These fields are interrelated often and share the common goals of protecting the confidentiality, integrity and availability of information; however, there are some subtle differences between them.

Attached FilesProvided by community member amit_thkr86. Join us to learn and grow with your peers.
File Type: doc CONFIDENTIALITY AGREEMENT.doc (15.7 KB, 1102 views)
File Type: doc SERVICE AGREEMENT.doc (26.5 KB, 807 views)
Thank you so much Amit. This infomation is very useful. Once again, thanks alot for the timely help. Regards, Usha

Anamika premi - Contributing Member
Hi All..

I have to prepare the Business proposal for my Company.and i have to do it within two days.Our business basically in Web-development,Software and IT company.So please send me any sample for the sample,so that i might get a rough should i prepare modules in this proposal.

Warm Regards,

amit_thkr86 - Contributing Member
Dear Anamika plz find the attach documents............hope this will help you

Attached FilesProvided by community member amit_thkr86. Join us to learn and grow with your peers.
File Type: pdf profile.pdf (122.3 KB, 633 views)
Hi, am having PF a/c in my last company, now am drawing 16500/- PM. is there any provision to avoid deducting PF in my new company? Please explain briefly.

bagavathi123 - Contributing Member
Dear HR fraternities,

we are in the process of collecting stipend details of DME company apprentices for our chennai plant located at Mepz, need help from HR staff located in Chennai region. Our mother plant manufacturing unit is at Hosur.

To attract young talented DME candidates we need to work out on their stipend.

I hope many of our HR fraternities are members in this cite HR, need your support in this

Thanks & Regds


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