While factually Balaji S. is right, you could face situations where you may be asked to explain to your seniors after this HR manager has left--unless you have the necessary Clearances to sign.
But why is it that you are needed to sign the Exp letter? Is the exit of the HR Manager not smooth? If it is smooth, then a senior official would not hesitate to sign. If the exit is rough, then there's all the more reason why you should be extra-cautious.
apart of protocol, is there any legal problem that a HR EX. can not sign the Exp. letter of his past Manager, where now no HR Manager is working.
actually I worked with a company as a HR Manager and due to the change of Management I left the company and join the new company of the existing M.D. thats why the new Senior Management of the lefted company was not happy with me. after that now I want to join a MBA (distance) and submitted my exp letters of all past company their, now the university employee say to me that ur one exp letters in not right becasue HR Ex. sign it, not a senior officer.
But as per my opinon that letter is legal , HR Ex. can sign.
am I right or wrong , I want to know that
Please obtain an authorisation file note duly signed by one of your director or GM, that you are the authorised person all the correspondences and certificates issued to the staff members related to HR/Admin Issues.
Keep the same for your safety.
Then prepare the required certificate and in the last add one more para or line stating that the undersigned is authorised to sign this certificate vide letter No. / File Note No.________ dated ________ .
Then no one will have any querry or doubt about the authenticity of the certificate or correspondence made by you. Further you can make an application format that whoever wants any certificate, they can submit through their section/lead manager and you can obtain the individual approval from any of the director available in each and every application before issue of the certificate.
Manoj's query is simple. He wants to know whether its legally ok for a HR executive to sign letters. He is not referring to his own authority to sign, rather his experience letter which has been signed by an HR executive.
As far as there is proper authorisation in the company's signatory matrix, an HR exec is also authorised to sign. I think the university is asking because as per them, unless there is something fishy in the exit, a junior person would not usually sign. In which case, I think you need to convince the university that the letter is authentic, and there is no other HR person in the organisation.
- I feel any authorization in respect of senior by his/her junior will always be looked at with suspicion.
- Generally HR Officers / HR Executives are authorized to sign relieving letters and service certificates in respect of junior employees like assistants, executives, officers etc. They are not authorized to sign letters in respect of Managers or employees above certain level.
- It is improper junior signing letter in respect of senior. In instant case letter should be signed by the person to whom HR manager was reporting to.
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