This are the general steps of formulating the HR Policies
# Identify the important policy issues for your organization.
Working with the members of your organization responsible for policy development, make a list of the policy issues you need to address. Consider:
* current laws
* funder requirements
* any collective agreements that affect your organization
* issues that address important concerns and support what your organization represents
# Ask yourselves these questions about each potential policy:
* How have we handled this issue in the past?
* Does the size of our workforce justify having a policy about this issue?
* Are we willing to invest the time it takes to keep the policyup to date?
* What do we hope to accomplish with this policy? What are the outcomes?
* Will this policy foster something our organization believes in? (for example, if an organization has a "family first" philosophy, it might want to have family-positive policies, such as flexible work hours)
# Collect information.
Collect information on past practices in your organization. Research policy models in organizations similar to yours.
# Draft the policy.
Write a first draft. Include the following content:
* Policy name
* Effective date of the policy and date of any revisions
* Approval status (At this stage, the status is "DRAFT.")
* References (List other policies and documents related to this policy.)
* Purpose of the policy (what it is intended to promote or achieve)
* Main policy statement
* Definitions of any key concepts or terms used in the policy
* Eligibility or scope (what groups of employees are covered by the policy)
* Positions in the organization responsible for implementing and monitoring the policy
* Procedures for carrying out the policy, written in numbered steps.
Include the following formatting to help the reader navigate:
* Section names and numbers
* Page numbers and total number of pages (Example: "Page 6 of 8.")
* Headers and footers.
# Circulate and revise the policy.
Give a copy of the draft to each key member of your organization involved in policy development.
Discuss and agree upon revisions. Prepare the final draft.
# Get approvals needed to put policy into effect.
If your Board is responsible for giving the final approval it is often done with a formal, recorded motion. The motion can include a date in the future when the Board wishes to review the policy again.
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