How To Formulate HR Policies
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How To Formulate HR Policies

tellkunle Started The Discussion:

Hi,what you guys are doing in CiteHR is great.I’ve really learnt alot.Please can anyone tell me the procedures in writing or articulating an HR policies. Thanks, tellkunle.

Ajmal Mirza - Member Since: Mar 2005
Hi Tellkunle

This are the general steps of formulating the HR Policies

# Identify the important policy issues for your organization.
Working with the members of your organization responsible for policy development, make a list of the policy issues you need to address. Consider:

* current laws
* funder requirements
* any collective agreements that affect your organization
* issues that address important concerns and support what your organization represents

# Ask yourselves these questions about each potential policy:

* How have we handled this issue in the past?
* Does the size of our workforce justify having a policy about this issue?
* Are we willing to invest the time it takes to keep the policyup to date?
* What do we hope to accomplish with this policy? What are the outcomes?
* Will this policy foster something our organization believes in? (for example, if an organization has a "family first" philosophy, it might want to have family-positive policies, such as flexible work hours)

# Collect information.
Collect information on past practices in your organization. Research policy models in organizations similar to yours.

# Draft the policy.
Write a first draft. Include the following content:

* Policy name
* Effective date of the policy and date of any revisions
* Approval status (At this stage, the status is "DRAFT.")
* References (List other policies and documents related to this policy.)
* Purpose of the policy (what it is intended to promote or achieve)
* Main policy statement
* Definitions of any key concepts or terms used in the policy
* Eligibility or scope (what groups of employees are covered by the policy)
* Positions in the organization responsible for implementing and monitoring the policy
* Procedures for carrying out the policy, written in numbered steps.

Include the following formatting to help the reader navigate:

* Section names and numbers
* Page numbers and total number of pages (Example: "Page 6 of 8.")
* Headers and footers.

# Circulate and revise the policy.
Give a copy of the draft to each key member of your organization involved in policy development.

Discuss and agree upon revisions. Prepare the final draft.

# Get approvals needed to put policy into effect.
If your Board is responsible for giving the final approval it is often done with a formal, recorded motion. The motion can include a date in the future when the Board wishes to review the policy again.

tellkunle - Member Since: Jan 2005
Thank you so very much for giving me more than indept guidelines on how HR policies are formulated. i really appriciate it. thank you. :D

tellkunle - Member Since: Jan 2005
Thank you so very much for giving me more than indept guidelines on how HR policies are formulated. i really appriciate it. thank you. :D

tellkunle - Member Since: Jan 2005
Thank you so very much for giving me more than indept guidelines on how HR policies are formulated. i really appriciate it. thank you. :D

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