Hi all, It would be of great help if anyone can provide me some sample Attendance / Office timing policy. Awaiting replies at the earliest. Thanks & Regards, Rekha :)
Please take note of the new Attendence policy w.e.f, January, 2013.
1. Working days
i. The working days of the Company for all employees (full time or otherwise) will be from Monday to Saturday. The timings would be as under:
Days/ Timings Monday – Friday
Time in 10.00 am
Time out 06.00pm
i. ii. 1st and 3rd Saturday would be half day. Employees have to ensure that the assigned tasks are completed before availing the half day.
ii. Depending on the demands of the job role and exigencies of work, the employee maybe required to work extra hours at office to complete the assigned tasks or work in a different shift subject to approval from the reporting authority/Management
iii. Depending on the work load, Weekly off's/Half Days on Saturday can be cancelled by the Management on its own discretion.
2. Weekly offs
i. Sunday, 2nd and 4th Saturday of the month will be the weekly off.
ii. Owing to work exigencies, an employee on an exceptional basis may be expected to work either on a weekly off or on a public holiday.
3. Lunch hours
i. Company allows for 30 minutes of lunch break in the day.
Such lunch breaks could be taken anytime between 12:30 pm and 2:00 pm on a staggered schedule so that an employee’s absence does not create a problem for peers or colleagues.
4. Attendance Guidelines
i. All employees (full time or otherwise) are required to mark their attendance by swiping their Access card on the card reader located in the reception area of each floor, in the morning as they walk in.
Failure of doing so, might result into an absent marked for the employee for that particular day.
ii. The office would also maintain an attendance register to record the attendance of employees.
At the end of the month, Admin Dept. would prepare a consolidated attendance listing of all employees along with their attendance record and forward it to Management & Accounts Dept.
iii. Employees must refrain from manipulation/falsification of attendance records including proxy attendance. Employees may face strict disciplinary action if found guilty.
5. Late arrivals /Flexibility to come late
i. Employees are required to arrive by 10.00 a.m. However, a flexi-entry between 10:00AM and 11:00AM will be allowed with the intention of 8 hours to be clocked-in for the day.
Failing so will be treated as absence to work and deemed as half day of absence to work.
Repeated default will be considered as indiscipline and can lead to strict disciplinary action from the Management.
6. Absence from office
i. Any employee, who is outside the office during working hours, should ensure that his/her immediate superior and Admin Dept. are aware of his/ her whereabouts and the nature of work assigned.
ii. Unauthorized absence from office or absence from office without prior approval from the immediate superior will be considered as indiscipline and will be dealt with accordingly.
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