Hi, I have to set up a meeting with the new joiners (most of them hold a big title) as our company will hold an event and the new joiners must perform during the event. This is my first time doing it, so I'm not really confident if my invitation would be okay or not. I want to make the invitation more friendly rather than serious. Please see my drafted email invitation below and feel free to give a comment or suggestion for my improvement.
Title: Company Event Performance
Dear All,
As new joiners, you are required to prepare a performance during our event. Let's meet up to discuss what type of performances you would love to do. Don't miss this opportunity and unleash your hidden talent!
Regards,
Zie
Thanks and Kind regards,
Zie, HR Executive
From Malaysia, Kuala Lumpur
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Title: Company Event Performance
Dear All,
As new joiners, you are required to prepare a performance during our event. Let's meet up to discuss what type of performances you would love to do. Don't miss this opportunity and unleash your hidden talent!
Regards,
Zie
Thanks and Kind regards,
Zie, HR Executive
From Malaysia, Kuala Lumpur
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It is good already. Concise and sharp. To make it better, you need to put the venue and schedule. Good luck!
From Indonesia, Jakarta
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From Indonesia, Jakarta
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Concerns About New Joiners' Performance Expectations
Do these "new joiners" know about this so-called "performance"? What exactly are they expected to do? Your email does not specify this. How can they decide anything when you don't give them the relevant information?
I strongly suspect that if you are springing this on people as a surprise, then you are going to get no-shows, and you will lose those new staff members as they will resign on the spot and seek out a more enlightened employer who does not do this sort of thing.
I look forward to reading how this event goes. I'm betting on tears before bedtime.
From Australia, Melbourne
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707Do these "new joiners" know about this so-called "performance"? What exactly are they expected to do? Your email does not specify this. How can they decide anything when you don't give them the relevant information?
I strongly suspect that if you are springing this on people as a surprise, then you are going to get no-shows, and you will lose those new staff members as they will resign on the spot and seek out a more enlightened employer who does not do this sort of thing.
I look forward to reading how this event goes. I'm betting on tears before bedtime.
From Australia, Melbourne
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Dear Zie, annual events are fun to be a part of. Your draft below:
Dear All,
As new joiners, you are required to prepare a performance during our event. Let's meet up to discuss what type of performances you would love to do. Don't miss this opportunity and unleash your hidden talent!
Regards,
Zie
has some missing elements as mentioned by the seniors above. Just summarizing them and adding a few more points:
1. Be formal and make it sound like an interesting opportunity and fun.
2. Be clear about what is being asked of people.
3. Detail the event's timelines, location, day, and logistics if required.
4. Is participation compulsory or not?
5. Options for participation: dancing, acts, monologues, theater, singing, stand-up comedy, mime act, etc.?
6. Or, attach the event plan docket (draft) which can be finalized over the meeting. (People like giving suggestions when asked.)
Draft can be:
TO Staff:
Dear all,
The organization is like a second home to many employees as we spend a lot of time working here. While we are all busy with our jobs, we rarely get the chance to interact with each other on a social level. As a family, while we enjoy work, we should also enjoy life and have some fun to make ourselves happy.
I/We take pleasure in inviting you to the ____ (15th, 20th, etc.) annual event of ______ (organization name). This is purely a social event, giving all employees an opportunity to get to know each other in a more casual atmosphere. Our annual event provides us with that special opportunity to enjoy each other's company socially. Special surprises await all the new joiners. There will be plenty of food and entertainment for all. This year, __(Name of Organization’s) annual event will be held on __(date)__ at __(time)__ in the __(room/location).
I have drafted a sample plan for this event and would like you all to share your valuable suggestions to make this event more fun and meaningful for everyone. Let's meet on __ (Day), ___ (Time), ___ (Place). Your attendance is compulsory. Tea and snacks will be on the organization. Thank you.
From India, Mumbai
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Dear All,
As new joiners, you are required to prepare a performance during our event. Let's meet up to discuss what type of performances you would love to do. Don't miss this opportunity and unleash your hidden talent!
Regards,
Zie
has some missing elements as mentioned by the seniors above. Just summarizing them and adding a few more points:
1. Be formal and make it sound like an interesting opportunity and fun.
2. Be clear about what is being asked of people.
3. Detail the event's timelines, location, day, and logistics if required.
4. Is participation compulsory or not?
5. Options for participation: dancing, acts, monologues, theater, singing, stand-up comedy, mime act, etc.?
6. Or, attach the event plan docket (draft) which can be finalized over the meeting. (People like giving suggestions when asked.)
Draft can be:
TO Staff:
Dear all,
The organization is like a second home to many employees as we spend a lot of time working here. While we are all busy with our jobs, we rarely get the chance to interact with each other on a social level. As a family, while we enjoy work, we should also enjoy life and have some fun to make ourselves happy.
I/We take pleasure in inviting you to the ____ (15th, 20th, etc.) annual event of ______ (organization name). This is purely a social event, giving all employees an opportunity to get to know each other in a more casual atmosphere. Our annual event provides us with that special opportunity to enjoy each other's company socially. Special surprises await all the new joiners. There will be plenty of food and entertainment for all. This year, __(Name of Organization’s) annual event will be held on __(date)__ at __(time)__ in the __(room/location).
I have drafted a sample plan for this event and would like you all to share your valuable suggestions to make this event more fun and meaningful for everyone. Let's meet on __ (Day), ___ (Time), ___ (Place). Your attendance is compulsory. Tea and snacks will be on the organization. Thank you.
From India, Mumbai
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