I want to write a mail to sales team asking them to submit their mobile phone because they are using mobile phones while working and its effecting our business so how to write exact mail. please help
From India, New Delhi
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From India, New Delhi
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Hi,
If you have an HR Manual, include a policy titled "Employee Cell Phone Policy."
First of all, ensure that you have proof of mobile phone usage during working hours. You may issue a circular advising all employees not to use or reduce mobile phone usage for personal matters during office hours. If employees continue to use their mobile phones (for calls or accessing social media websites) during office hours, you may ban the use of mobile phones during office hours. You can use the following draft:
"Dear employees,
We acknowledge that mobile phones have become an essential part of our daily lives. When used appropriately, this technological advancement can be very beneficial. However, we have observed that many employees are using their phones inappropriately by accessing social websites, making personal calls, or chatting during office hours. This behavior creates disruptions in the workplace and distracts employees from their work. Therefore, it has been decided that mobile phones should not be used during office hours.
All employees are requested to hand over their mobile phones to the security staff, who will return them after their shift ends. However, employees are allowed to use office phone extensions for emergency calls, either to make or receive calls.
We urge all employees to view this measure positively. For any clarifications, please contact the HR Department."
Please let me know if you need any further assistance.
From India, Madras
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1015If you have an HR Manual, include a policy titled "Employee Cell Phone Policy."
First of all, ensure that you have proof of mobile phone usage during working hours. You may issue a circular advising all employees not to use or reduce mobile phone usage for personal matters during office hours. If employees continue to use their mobile phones (for calls or accessing social media websites) during office hours, you may ban the use of mobile phones during office hours. You can use the following draft:
"Dear employees,
We acknowledge that mobile phones have become an essential part of our daily lives. When used appropriately, this technological advancement can be very beneficial. However, we have observed that many employees are using their phones inappropriately by accessing social websites, making personal calls, or chatting during office hours. This behavior creates disruptions in the workplace and distracts employees from their work. Therefore, it has been decided that mobile phones should not be used during office hours.
All employees are requested to hand over their mobile phones to the security staff, who will return them after their shift ends. However, employees are allowed to use office phone extensions for emergency calls, either to make or receive calls.
We urge all employees to view this measure positively. For any clarifications, please contact the HR Department."
Please let me know if you need any further assistance.
From India, Madras
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It is obvious to develop the business use of mobile is essential for the people working in the sales team. If you stop the use of mobile, the loss would be yours. You can stop the use of mobile by providing a landline phone through the EPBX, by which you can identify the calls made by your staff for business or personal purposes. You can put the area under CCTV to watch the conduct of staff during office hours. You need to implement a policy on the conduct of staff during office hours, where one point should address the use of mobile phones at the workplace for personal purposes.
From India, Mumbai
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From India, Mumbai
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Mobile Phone Policy.doc
Ventura Mobile Phone Policy.ppt v 1.3.ppt