Gate Pass Policy Concerns
1. Who are the concerned persons to sign the gate pass?
2. If an employee has not informed HR or obtained approval to sign the gate pass and leaves the premises, what should be done?
3. Despite receiving multiple warnings, the drivers continue to go outside for lunch without obtaining a pass. What actions should be taken?
4. If an employee takes a 1-hour permission but returns to the workplace after 2 hours, how should it be addressed?
From India, Pune
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1. Who are the concerned persons to sign the gate pass?
2. If an employee has not informed HR or obtained approval to sign the gate pass and leaves the premises, what should be done?
3. Despite receiving multiple warnings, the drivers continue to go outside for lunch without obtaining a pass. What actions should be taken?
4. If an employee takes a 1-hour permission but returns to the workplace after 2 hours, how should it be addressed?
From India, Pune
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Who are the concerned persons to sign the gate pass?
To authorize someone to sign the gate pass is an internal matter of your company. Let your MD decide about it. Generally, gate passes are signed by General Managers and above. However, each gate pass has to be signed by the HOD first and then it goes to the GM for final approval.
If an employee is not informed to HR or has not obtained approval to sign the gate pass and leaves the premises, what should be done?
It appears that you have confused a Gate Pass with an Out Pass. The former is for taking material out of the company premises. There are two types of gate passes: one for returnable material and another for non-returnable material. Out passes are for people moving out of the company premises. Authorization to move out of the company, whether for personal or official reasons, is decided by the MD. Out passes are also signed by the GM. For managers, instead of out passes, a register is maintained to record their exit or entry into the company.
Despite receiving multiple warnings, the drivers continue to go outside for lunch without obtaining a pass. What actions should be taken?
Your question is a bit confusing. Moving out without an out pass has become a culture of the company. Drivers need to be educated on the new system of out passes. Defaulters can be given a stern warning. If a written warning also does not have any impact on the drivers, then a penalty can be imposed on the defaulters.
If an employee takes a 1-hour permission but returns to the workplace after 2 hours, how should it be addressed?
Generally, an out pass is for two hours. Have you asked the reasons for the delay? Whether the visit was for official or personal reasons? What are the views of the HOD on the late coming by the employee?
Final comments
In your post, nowhere have you mentioned the role of the security personnel. Generally, they are the ones who control the movement of men or material. Do you have a security department or not? If you do not have security, then it is important to raise this department. If you have a security department and still are facing these issues, then this department needs an overhaul.
Lastly, about your post itself. The quality of your post is far from satisfactory. You could have been a little more professional in writing your post. While seeking advice from seniors, one needs to maintain decorum. There was no need to match others' slipshod posts with yours. The sooner you improve, the better for your career!
Thanks,
Dinesh Divekar
[Phone Number Removed For Privacy-Reasons]
From India, Bangalore
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8091To authorize someone to sign the gate pass is an internal matter of your company. Let your MD decide about it. Generally, gate passes are signed by General Managers and above. However, each gate pass has to be signed by the HOD first and then it goes to the GM for final approval.
If an employee is not informed to HR or has not obtained approval to sign the gate pass and leaves the premises, what should be done?
It appears that you have confused a Gate Pass with an Out Pass. The former is for taking material out of the company premises. There are two types of gate passes: one for returnable material and another for non-returnable material. Out passes are for people moving out of the company premises. Authorization to move out of the company, whether for personal or official reasons, is decided by the MD. Out passes are also signed by the GM. For managers, instead of out passes, a register is maintained to record their exit or entry into the company.
Despite receiving multiple warnings, the drivers continue to go outside for lunch without obtaining a pass. What actions should be taken?
Your question is a bit confusing. Moving out without an out pass has become a culture of the company. Drivers need to be educated on the new system of out passes. Defaulters can be given a stern warning. If a written warning also does not have any impact on the drivers, then a penalty can be imposed on the defaulters.
If an employee takes a 1-hour permission but returns to the workplace after 2 hours, how should it be addressed?
Generally, an out pass is for two hours. Have you asked the reasons for the delay? Whether the visit was for official or personal reasons? What are the views of the HOD on the late coming by the employee?
Final comments
In your post, nowhere have you mentioned the role of the security personnel. Generally, they are the ones who control the movement of men or material. Do you have a security department or not? If you do not have security, then it is important to raise this department. If you have a security department and still are facing these issues, then this department needs an overhaul.
Lastly, about your post itself. The quality of your post is far from satisfactory. You could have been a little more professional in writing your post. While seeking advice from seniors, one needs to maintain decorum. There was no need to match others' slipshod posts with yours. The sooner you improve, the better for your career!
Thanks,
Dinesh Divekar
[Phone Number Removed For Privacy-Reasons]
From India, Bangalore
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Employee reference policy.doc
GATE PASS FORMAT.xls