Hi all,

I am working on the job descriptions for various departments in my company. It would be a great help for me if anyone has a template or format that I can make use of. I also need the JDs for the Accounts Department and Admin Department for various positions such as:

Accounts
- Deputy Manager Accounts
- Deputy Manager Finance
- Senior Executive - Payroll
- Executive - Accounts

Admin
- Executive - Admin
- Admin Assistant

Hope to hear from you all soon.

Regards,
Gaura

From India, Madras
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Hi, Gaura,

Job Title: Accountant

Department:

Reports To:

FLSA Status:

Prepared By:

Prepared Date:

Approved By:

Approved Date:

Comments

Summary: Applies principles of accounting to analyze financial information and prepare financial reports by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.

Distributes expenditures, encumbrances, receipts, and receivables according to schedules.

Performs statistical analyses to determine trends, estimates, and significant changes, and writes narrative reports explaining findings.

Analyzes financial information detailing assets, liabilities, and capital, and prepares balance sheet, profit and loss statement, and other reports to summarize and interpret current and projected company financial position for other managers.

Audits contracts, orders, and vouchers, and prepares reports to substantiate individual transactions prior to settlement.

Determines the proper handling of financial transactions and approves transactions within designated limits.

Monitors compliance with generally accepted accounting principles and company procedures.

Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.

Installs, modifies, documents, and coordinates implementation of accounting systems and accounting control procedures.

Devises and implements a system for general accounting.

Makes recommendations regarding the accounting of reserves, assets, and expenditures.

Conducts studies and submits recommendations for improving the organization's accounting operation.

Collects appropriate data and prepares federal, state, and local reports and tax returns.

Supervisory Responsibilities

Competencies

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Language Skills

Reasoning Ability

Computer Skills

Certificates, Licenses, Registrations

Other Skills and Abilities

Other Qualifications

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title: Deputy Manager Accounts

Department:

Reports To:

FLSA Status:

Prepared By:

Prepared Date:

Approved By:

Approved Date:

Comments

Summary: Supervises and coordinates activities of workers engaged in calculating, posting, and verifying duties to obtain and record financial data for use in maintaining accounting and statistical records by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Compiles composite reports from individual reports of subordinates required by management or government agencies.

Supervises and participates in preparing and auditing materials requiring analyses of supporting documents and ensures that all entries are entered into the system properly.

Identifies and resolves problems and inconsistencies, determining appropriate corrective procedures.

Communicates and coordinates accounting policies, practices, and procedures with department and company managers and officials, vendors, reporting agencies, clients, customers, and the public.

Determines work procedures, prepares work schedules, and expedites workflow.

Issues written and oral instructions.

Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.

Studies and standardizes procedures to improve the efficiency of subordinates.

Maintains harmony among workers and resolves grievances.

Adjusts errors and complaints.

Performs Accounting Clerk and Bookkeeper duties.

Deputy Manager Accounts Responsibilities

Competencies

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Language Skills

Reasoning Ability

Computer Skills

Certificates, Licenses, Registrations

Other Skills and Abilities

Other Qualifications

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title: Deputy Manager Finance

Department:

Reports To:

FLSA Status:

Prepared By:

Prepared Date:

Approved By:

Approved Date:

Comments

Summary: Plans and directs accounting activities within a finance department or division of an organization by performing the following duties, personally or through subordinate supervisors.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Assists in the development and implementation of goals, policies, priorities, and procedures relating to financial management, budget, accounting, and/or payroll.

Supervises and participates in the preparation of various financial statements and reports.

Directs the installation and maintenance of accounting records to show receipts and expenditures.

Directs the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.

Directs and participates in cost analyses and rate studies.

Prepares statements and reports of estimated future costs and revenues.

Directs internal audits involving a review of accounting and administrative controls.

Establishes system controls for new financial systems and develops procedures to improve existing systems.

Coordinates the preparation of external audit materials and external financial reporting.

Reviews financial statements with management personnel.

Directs the installation and maintenance of new accounting, timekeeping, payroll, inventory, property, and other related procedures and controls.

Deputy Manager Finance Responsibilities

Competencies

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Language Skills

Reasoning Ability

Computer Skills

Certificates, Licenses, Registrations

Other Skills and Abilities

Other Qualifications

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title: Sr. Executive - Payroll

Department:

Reports To:

FLSA Status:

Prepared By:

Prepared Date:

Approved By:

Approved Date:

Comments

Summary: Supervises and coordinates activities of workers engaged in recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Reviews, or directs the review of, personnel records to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on the payroll.

Records, or directs the recording of, new or changed pay rates in the payroll register or computer files.

Directs the computation of pay according to company policy.

Directs the compilation and preparation of other payroll data such as pension, insurance, and credit union payments.

Reviews and approves payroll deductions.

Interprets company policies and government regulations affecting payroll procedures.

Directs the preparation of government reports.

Reviews payroll to ensure accuracy.

Determines work procedures, prepares work schedules, and expedites workflow.

Issues written and oral instructions.

Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.

Studies and standardizes procedures to improve the efficiency of subordinates.

Maintains harmony among workers and resolves grievances.

Adjusts errors and complaints.

Supervisory Responsibilities

Competencies

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Language Skills

Reasoning Ability

Computer Skills

Certificates, Licenses, Registrations

Other Skills and Abilities

Other Qualifications

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title: Executive - Account

Department:

Reports To:

FLSA Status:

Prepared By:

Prepared Date:

Approved By:

Approved Date:

Comments

Summary: Plans and directs accounting activities within a finance department or division of an organization by performing the following duties, personally or through

From China, Shanghai
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Dear John Thanks alot it was indeed kind of you to send me the JD so quickly I have just one doubts what does FLSA Status means ? Please Clarify Regards Gaura
From India, Madras
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It stands for Fair Labor Standards Act. In USA, they caleld Federal Labor Standards Act. Hope this help. Rgds, John
From China, Shanghai
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Dear John,

By any chance, do you have any JDs for the positions listed below:
- Business Development Manager
- Senior Business Development Executive
- Business Development Executive
- Marketing Executive
- Executive Marketing Coordinator

I am eagerly awaiting your prompt reply.

Thanks in advance.

Regards,
Harikrishna Gaura

From India, Madras
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Job Title: Administrative Team

Department:

Reports To:

FLSA Status:

Prepared By:

Prepared Date:

Approved By:

Approved Date:

Summary: Aids executive in staff capacity by analyzing and coordinating office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Studies management methods to improve the effectiveness and efficiency of work fellow and reporting procedures.

Reviews and analyzes budget reports, prepares and develops budget modifications, and recommendations.

Identifies administrative needs and develops appropriate solutions or recommendations.

Conducts research and analytical studies, preparing reports that include cost analyses, comparative financial data, and informational data to support findings.

Conducts cost/benefit analyses and evaluations of programs, staffing, and equipment utilization.

Analyzes procedures and workflow of a division or program, recommends improvements in areas such as purchasing, accounting, budget development, and administration.

Studies methods of improving work measurements or performance standards.

Coordinates collection and preparation of operating reports such as time and attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.

Issues and interprets operating policies. Reviews and answers correspondence.

Directs services such as computer and office equipment maintenance and repair, supplies, mail, and files.

Designs, implements, and monitors management data storage and retrieval systems.

Interprets and applies laws, rules, and regulations applicable to the organization.

Supervisory Responsibilities:

Manages five subordinate supervisors who supervise a total of three employees in Sales, Accounting, Marketing, and Operations. Responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities following the organization's policies and applicable laws. Responsibilities include interviewing, hiring, training employees; planning, assigning, directing work; appraising performance; rewarding and disciplining employees; addressing complaints, resolving problems.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.

Design - Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.

Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Or

From China, Shanghai
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Hi All Require help in making Roles n Responsibilities for following Technical Manager - Corporate Training Sr. Corporate Trainer Corporate Trainer Trainee Please help me in this regards Samudyata
From India, Bangalore
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Hi John, Can you pleae help me with the JD of a HR Executive and payroll exec. Warm Regards, Aarti
From India, Pune
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