Hi,
I work as an HR Executive in a Recruitment consultancy and I am looking for a format for Appointment, Resignation, and Confirmation letters. I would appreciate it if somebody could provide me with the format as soon as possible.
Thanks and regards,
Pankaj Adhav
HR Executive
From India, Mumbai
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I work as an HR Executive in a Recruitment consultancy and I am looking for a format for Appointment, Resignation, and Confirmation letters. I would appreciate it if somebody could provide me with the format as soon as possible.
Thanks and regards,
Pankaj Adhav
HR Executive
From India, Mumbai
Acknowledge(0)Amend(0)
OFFER OF EMPLOYMENT
Offer of employment: The offer of employment from the employer and a note of acceptance by the employee will usually indicate the commencement of the contract of employment. For this reason, it is essential to set out clearly and accurately the terms and conditions of employment in the letter offering employment. This should include the commencement date, reporting manager or supervisor, salary, sick leave, superannuation, other benefits such as a car, leave entitlements, notice requirements, etc. Many of these terms and conditions will be specific to the individual job.
A confidentiality agreement is also a good idea in jobs that involve the acquisition of confidential information.
[Date]
[Name]
[Address]
Dear [Name],
Private and Confidential
I am pleased to offer you employment in the position of [insert position title] with [XYZ Pty Ltd].
Terms and Conditions:
1. The position reports to [insert name and title of supervisor/manager] and is located at [insert location].
2. Your remuneration package will consist of:
* Salary: [insert amount]
* Superannuation of up to [insert percentage]% of Fund Salary provided your contribution is [insert percentage]%
* [other elements of the package, e.g., car, health insurance, etc.]
3. You will be employed on the basis that the first [three months, or another reasonable period] will be a probationary period. Your continued employment at [XYZ Pty Ltd] is dependent on your successful completion of the probationary period.
4. Your salary and position will be reviewed in [insert month; a review should be held just before the completion of the probationary period] and thereafter each [insert month], following the performance review policy of [XYZ Pty Ltd].
5. Your salary will be paid on a monthly basis on the [insert day of the month] deposited into the bank of your choice.
6. Annual leave of four weeks after completion of twelve months of service, which may be taken by mutual agreement, subject to the continued functioning of the services of [XYZ Pty Ltd] during the festive season period.
7. Your sick leave entitlement will be [insert number] of days in the first year of employment and [insert number] of days in the following year. You are required to provide a medical certificate if you have more than [insert number of days] on sick leave in succession.
8. Your appointment will commence on [insert date].
9. Termination of this appointment will require one month's notice by either party; however, in the case of serious misconduct, no notice is required.
10. [XYZ Pty Ltd] observes various human resource and administration policies and procedures contained in the Human Resource and Administration Manual. These policies are varied from time to time by the management of [XYZ Pty Ltd]. You will receive a manual as part of your induction program. All employees are expected to comply with the policies and procedures of [XYZ Pty Ltd].
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at your earliest convenience. Could you also sign and return the attached confidentiality undertaking.
The attached job description contains a description of your duties in the position as discussed at the interview. Please sign the copy of the job description and return it with your acceptance.
I look forward to working with you at [XYZ Pty Ltd] and wish you every success in your appointment.
Yours sincerely,
[Relevant officer]
I accept the above-mentioned terms and conditions on appointment as [insert position].
SIGNED: DATE:
CONFIDENTIALITY AGREEMENT
As an employee of [XYZ Pty Ltd], I agree that I shall not, during my employment or after its termination (however caused), disclose or use in any manner whatsoever, except for the benefit of [XYZ Pty Ltd], any secrets, confidential knowledge, or information or any financial trading relating to [XYZ Pty Ltd] or to any former or existing member and/or client of [XYZ Pty Ltd]. I shall only disclose or use such information if ordered by a court of competent jurisdiction or by [XYZ] and do so only in a manner consistent with such order. Upon the termination of my employment, I shall immediately deliver to [XYZ Pty Ltd] all records of whatsoever nature or descriptions that are in my possession or under my control, which in any way relate to the business of [XYZ] or of any members and/or clients, current or former.
SIGNED
DATED
CONFIRMATION OF RESIGNATION
[Employer should confirm resignations. This is true in all instances of resignations and critical in relation to verbal resignations.]
[Date]
[Name]
[Address]
Dear [Name],
Re: Your resignation dated [insert date]
[XYZ Pty Ltd] acknowledges receipt of your resignation dated [insert date] and that your last day with the company is [insert date].
OR
[Where verbal resignation] This letter is to confirm your resignation as conveyed verbally by you to [insert relevant officer] on [insert date], and that your last day with the company is [insert date].
On that date, you will receive your termination payments, which will include payments in lieu of any annual leave or long service leave that you are entitled to.
Your options in respect of superannuation will be explained to you by [insert appropriate name]. Please make an appointment with [her/him] to discuss your requirements.
Thank you for your valued service with [XYZ Pty Ltd]. We wish you well in your future career.
Yours sincerely,
[Relevant officer]
LETTER OF JOB CONFIRMATION
[The letter of confirmation is similar to the letter of appointment, in that it will constitute part of a new contract of employment that arises when the employee is confirmed after probation. For this reason, accuracy is important, particularly about the changed conditions that arise as a result of the revision to terms/conditions.]
[Name]
[Date]
[Address]
Dear Ms/Mr [Name],
Re: Your confirmation to the position of [insert position]
I am pleased to inform you that you have been confirmed to the position of [insert title of position].
Your commencement date in this position is [insert date].
Your new salary and/or benefits will be payable from that date and are as follows: [set out salary and other benefits such as a company car, salary sacrifice, superannuation, etc.]. Other conditions and benefits (including accrued leave) remain as per your previously stated.
Your salary will be reviewed in [insert month] of each year, and increases will be based upon satisfactory or higher standard of performance in the position. The duties of the position are as set out in the attached job description. Please read and sign the copy of the position description and return it to me before your commencement date.
Your supervisor/manager will be [insert name and title of supervisor/manager].
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at the earliest convenient time. Please also sign and return the attached confidentiality undertaking.
If you have any further queries, do not hesitate to contact me or [supervisor/manager].
[XYZ Pty Ltd] congratulates you on your confirmation and wishes you well in your position.
Yours sincerely,
[Relevant officer]
I accept the above-mentioned terms and conditions on confirmation to the position of [insert position].
SIGNED: DATE:
I hope this is useful to you.
Regards,
LEO LINGHAM
From India, Mumbai
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270Offer of employment: The offer of employment from the employer and a note of acceptance by the employee will usually indicate the commencement of the contract of employment. For this reason, it is essential to set out clearly and accurately the terms and conditions of employment in the letter offering employment. This should include the commencement date, reporting manager or supervisor, salary, sick leave, superannuation, other benefits such as a car, leave entitlements, notice requirements, etc. Many of these terms and conditions will be specific to the individual job.
A confidentiality agreement is also a good idea in jobs that involve the acquisition of confidential information.
[Date]
[Name]
[Address]
Dear [Name],
Private and Confidential
I am pleased to offer you employment in the position of [insert position title] with [XYZ Pty Ltd].
Terms and Conditions:
1. The position reports to [insert name and title of supervisor/manager] and is located at [insert location].
2. Your remuneration package will consist of:
* Salary: [insert amount]
* Superannuation of up to [insert percentage]% of Fund Salary provided your contribution is [insert percentage]%
* [other elements of the package, e.g., car, health insurance, etc.]
3. You will be employed on the basis that the first [three months, or another reasonable period] will be a probationary period. Your continued employment at [XYZ Pty Ltd] is dependent on your successful completion of the probationary period.
4. Your salary and position will be reviewed in [insert month; a review should be held just before the completion of the probationary period] and thereafter each [insert month], following the performance review policy of [XYZ Pty Ltd].
5. Your salary will be paid on a monthly basis on the [insert day of the month] deposited into the bank of your choice.
6. Annual leave of four weeks after completion of twelve months of service, which may be taken by mutual agreement, subject to the continued functioning of the services of [XYZ Pty Ltd] during the festive season period.
7. Your sick leave entitlement will be [insert number] of days in the first year of employment and [insert number] of days in the following year. You are required to provide a medical certificate if you have more than [insert number of days] on sick leave in succession.
8. Your appointment will commence on [insert date].
9. Termination of this appointment will require one month's notice by either party; however, in the case of serious misconduct, no notice is required.
10. [XYZ Pty Ltd] observes various human resource and administration policies and procedures contained in the Human Resource and Administration Manual. These policies are varied from time to time by the management of [XYZ Pty Ltd]. You will receive a manual as part of your induction program. All employees are expected to comply with the policies and procedures of [XYZ Pty Ltd].
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at your earliest convenience. Could you also sign and return the attached confidentiality undertaking.
The attached job description contains a description of your duties in the position as discussed at the interview. Please sign the copy of the job description and return it with your acceptance.
I look forward to working with you at [XYZ Pty Ltd] and wish you every success in your appointment.
Yours sincerely,
[Relevant officer]
I accept the above-mentioned terms and conditions on appointment as [insert position].
SIGNED: DATE:
CONFIDENTIALITY AGREEMENT
As an employee of [XYZ Pty Ltd], I agree that I shall not, during my employment or after its termination (however caused), disclose or use in any manner whatsoever, except for the benefit of [XYZ Pty Ltd], any secrets, confidential knowledge, or information or any financial trading relating to [XYZ Pty Ltd] or to any former or existing member and/or client of [XYZ Pty Ltd]. I shall only disclose or use such information if ordered by a court of competent jurisdiction or by [XYZ] and do so only in a manner consistent with such order. Upon the termination of my employment, I shall immediately deliver to [XYZ Pty Ltd] all records of whatsoever nature or descriptions that are in my possession or under my control, which in any way relate to the business of [XYZ] or of any members and/or clients, current or former.
SIGNED
DATED
CONFIRMATION OF RESIGNATION
[Employer should confirm resignations. This is true in all instances of resignations and critical in relation to verbal resignations.]
[Date]
[Name]
[Address]
Dear [Name],
Re: Your resignation dated [insert date]
[XYZ Pty Ltd] acknowledges receipt of your resignation dated [insert date] and that your last day with the company is [insert date].
OR
[Where verbal resignation] This letter is to confirm your resignation as conveyed verbally by you to [insert relevant officer] on [insert date], and that your last day with the company is [insert date].
On that date, you will receive your termination payments, which will include payments in lieu of any annual leave or long service leave that you are entitled to.
Your options in respect of superannuation will be explained to you by [insert appropriate name]. Please make an appointment with [her/him] to discuss your requirements.
Thank you for your valued service with [XYZ Pty Ltd]. We wish you well in your future career.
Yours sincerely,
[Relevant officer]
LETTER OF JOB CONFIRMATION
[The letter of confirmation is similar to the letter of appointment, in that it will constitute part of a new contract of employment that arises when the employee is confirmed after probation. For this reason, accuracy is important, particularly about the changed conditions that arise as a result of the revision to terms/conditions.]
[Name]
[Date]
[Address]
Dear Ms/Mr [Name],
Re: Your confirmation to the position of [insert position]
I am pleased to inform you that you have been confirmed to the position of [insert title of position].
Your commencement date in this position is [insert date].
Your new salary and/or benefits will be payable from that date and are as follows: [set out salary and other benefits such as a company car, salary sacrifice, superannuation, etc.]. Other conditions and benefits (including accrued leave) remain as per your previously stated.
Your salary will be reviewed in [insert month] of each year, and increases will be based upon satisfactory or higher standard of performance in the position. The duties of the position are as set out in the attached job description. Please read and sign the copy of the position description and return it to me before your commencement date.
Your supervisor/manager will be [insert name and title of supervisor/manager].
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at the earliest convenient time. Please also sign and return the attached confidentiality undertaking.
If you have any further queries, do not hesitate to contact me or [supervisor/manager].
[XYZ Pty Ltd] congratulates you on your confirmation and wishes you well in your position.
Yours sincerely,
[Relevant officer]
I accept the above-mentioned terms and conditions on confirmation to the position of [insert position].
SIGNED: DATE:
I hope this is useful to you.
Regards,
LEO LINGHAM
From India, Mumbai
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Dear Leo,
Thank you very much for providing me with the valuable format. I have one more request to make; I actually need the Extended probationary format as well. I would appreciate it if you could provide me with the same.
Once again, thank you.
Regards,
Pankaj Adhav
HR Executive.
From India, Mumbai
Acknowledge(0)Amend(0)
Thank you very much for providing me with the valuable format. I have one more request to make; I actually need the Extended probationary format as well. I would appreciate it if you could provide me with the same.
Once again, thank you.
Regards,
Pankaj Adhav
HR Executive.
From India, Mumbai
Acknowledge(0)Amend(0)
Hi all,
It's nice to see all the relevant formats. However, for many days now, I have been trying to find the format for a salary review letter, but I have failed to locate it on Google, etc.
If anybody can provide me with a salary review format, it would be really appreciable and helpful.
Regards,
Som
From India, Bangalore
Acknowledge(0)Amend(0)
It's nice to see all the relevant formats. However, for many days now, I have been trying to find the format for a salary review letter, but I have failed to locate it on Google, etc.
If anybody can provide me with a salary review format, it would be really appreciable and helpful.
Regards,
Som
From India, Bangalore
Acknowledge(0)Amend(0)
Hi everyone,
I would like to know the letter formats for Appointment, Relieving, Confirmation, Promotion, and all other areas of HR.
May I also request experienced persons in HR to provide their guidelines on how to behave with superiors and peers. It would be of great help if some of you could guide me on handling situations when there are two superiors to report to.
Acknowledge(0)Amend(0)
I would like to know the letter formats for Appointment, Relieving, Confirmation, Promotion, and all other areas of HR.
May I also request experienced persons in HR to provide their guidelines on how to behave with superiors and peers. It would be of great help if some of you could guide me on handling situations when there are two superiors to report to.
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HR-OFFER.APPTT. LETTER FORMAT.docx