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Guidance on Communicating with Rejected Candidates

After the interview process, we need to send a message to the rejected candidates. For high-profile candidates, the message should be delivered without causing harm and should also uphold the company's image. How should we go about sending this message?

Kindly guide.

Regards,
PC

From India, Chennai
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This is a general format that you can modify as per your needs. I would like the letter to sound somewhat personal rather than formal.

Dear [Recipient's Name],

We thank you for attending the interview on [Date]. Along with you, we interviewed some other candidates and found a candidate whose qualifications and skill sets are more suited for the job than others. However, we acknowledge your good qualifications and impressive skill sets and consider you a potential candidate for positions that match your capabilities. We have kept your resume on file and will reach out to you when we identify a suitable position in the future.

Wishing you a great career.

Regards,
Yours sincerely

To Mr. [Recipient's Last Name]

From India, Mumbai
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