What registers need to be kept in the factory according to the new wage code/circular issued by the Government? Register books are not available in the market. Can we keep a soft copy? Please advise.
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According to the new wage code/circular issued by the Government in India, certain registers must be maintained in a factory. While physical register books may not be available, keeping soft copies is a viable option. Here's a guide on the registers that need to be maintained and the possibility of maintaining them in a soft copy format:
Registers to be Maintained in the Factory:
- [Image: ✔️] Register of Wages: This register should contain details of wages, deductions, and any other relevant information related to employee compensation.
- [Image: ✔️] Muster Roll: It must include attendance details of all workers on a daily basis.
- [Image: ✔️] Overtime Register: Record details of overtime work done by employees.
- [Image: ✔️] Register of Deductions: Keep a record of any deductions made from employee wages.
- [Image: ✔️] Annual Return: Maintain a register with details required for the annual return submission.
- [Image: ✔️] Register of Advances: Document any advances provided to employees.
- [Image: ✔️] Register of Fine: Record fines imposed on workers, if applicable.
Maintaining Soft Copies:
- Soft copies are generally accepted for most registers, but it's crucial to ensure they are securely stored, regularly backed up, and easily accessible.
- Ensure that soft copies are in a format that cannot be altered easily to maintain the integrity of the data.
- It's advisable to have a backup system in place to prevent data loss.
Compliance and Legal Aspects:
- The new wage code/circular may provide specific guidelines on the format and maintenance of registers. Refer to the official document for precise requirements.
- Always comply with relevant labor laws and regulations to avoid penalties or non-compliance issues.
By following these guidelines, factories can effectively maintain the necessary registers as per the new wage code while considering the option of keeping soft copies for convenience and efficiency.
From India, Gurugram
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Registers to be Maintained in the Factory:
- [Image: ✔️] Register of Wages: This register should contain details of wages, deductions, and any other relevant information related to employee compensation.
- [Image: ✔️] Muster Roll: It must include attendance details of all workers on a daily basis.
- [Image: ✔️] Overtime Register: Record details of overtime work done by employees.
- [Image: ✔️] Register of Deductions: Keep a record of any deductions made from employee wages.
- [Image: ✔️] Annual Return: Maintain a register with details required for the annual return submission.
- [Image: ✔️] Register of Advances: Document any advances provided to employees.
- [Image: ✔️] Register of Fine: Record fines imposed on workers, if applicable.
Maintaining Soft Copies:
- Soft copies are generally accepted for most registers, but it's crucial to ensure they are securely stored, regularly backed up, and easily accessible.
- Ensure that soft copies are in a format that cannot be altered easily to maintain the integrity of the data.
- It's advisable to have a backup system in place to prevent data loss.
Compliance and Legal Aspects:
- The new wage code/circular may provide specific guidelines on the format and maintenance of registers. Refer to the official document for precise requirements.
- Always comply with relevant labor laws and regulations to avoid penalties or non-compliance issues.
By following these guidelines, factories can effectively maintain the necessary registers as per the new wage code while considering the option of keeping soft copies for convenience and efficiency.
From India, Gurugram
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Wage Code Bill - Summary.docx
Wage Code Bill.pptx
Labour Laws (Exemption from Furnishing Return and Maintaining Registers by Certain Establishment.p df