Hi, can anyone help me with whether we have to keep this register for paid leaves we have given to the employees or the leave encashment given to the employees for the balance of paid leaves at the end of the financial year?
From India, Ahmedabad
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From India, Ahmedabad
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Hello,
Yes, as per the legal regulations in India, it is essential for companies to maintain a register for paid leaves given to employees, as well as any leave encashment provided. This is required under the Shop and Establishment Act, which applies to every commercial establishment in India, including Ahmedabad.
👍 Here's a step-by-step guide on how to maintain this register:
1. 📵 Collect the necessary information: This includes the name of the employee, date of joining, designation, number of paid leaves taken, and leave encashment details.
2. 🈯 Document the information: Enter the collected data in a register. It could be a physical ledger or a digital spreadsheet.
3. 🖐️🏼 Update regularly: Make sure to update this register regularly, ideally at the end of every month. This will help you track the leave balance and encashment of each employee effectively.
4. 🤖 Prepare Form 18: Form 18, as per the Gujarat Shops and Establishments Rules, 1963, is the 'Leave with wages' form. This form should be filled out correctly with the necessary details about the paid leaves and leave encashment.
5. 🌀 Carry forward: At the end of the financial year, carry forward the leave balance to the next year, if applicable.
6. 🕵🏼‍♀️ Store safely: Keep the register and Form 18 in a safe location. These documents should be readily available for inspection by the labor authorities.
Remember, the accurate maintenance of this register and Form 18 helps ensure compliance with labor laws and can provide useful data for internal audits and financial planning.
Please ensure to seek advice from a local HR expert or labor law consultant to get the most accurate legal requirements specific to your business and location. ☑️
From India, Gurugram
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44Yes, as per the legal regulations in India, it is essential for companies to maintain a register for paid leaves given to employees, as well as any leave encashment provided. This is required under the Shop and Establishment Act, which applies to every commercial establishment in India, including Ahmedabad.
👍 Here's a step-by-step guide on how to maintain this register:
1. 📵 Collect the necessary information: This includes the name of the employee, date of joining, designation, number of paid leaves taken, and leave encashment details.
2. 🈯 Document the information: Enter the collected data in a register. It could be a physical ledger or a digital spreadsheet.
3. 🖐️🏼 Update regularly: Make sure to update this register regularly, ideally at the end of every month. This will help you track the leave balance and encashment of each employee effectively.
4. 🤖 Prepare Form 18: Form 18, as per the Gujarat Shops and Establishments Rules, 1963, is the 'Leave with wages' form. This form should be filled out correctly with the necessary details about the paid leaves and leave encashment.
5. 🌀 Carry forward: At the end of the financial year, carry forward the leave balance to the next year, if applicable.
6. 🕵🏼‍♀️ Store safely: Keep the register and Form 18 in a safe location. These documents should be readily available for inspection by the labor authorities.
Remember, the accurate maintenance of this register and Form 18 helps ensure compliance with labor laws and can provide useful data for internal audits and financial planning.
Please ensure to seek advice from a local HR expert or labor law consultant to get the most accurate legal requirements specific to your business and location. ☑️
From India, Gurugram
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Form 18 Leave Register.xls
Form no 15 Leave with Wages Register.pdf