Dear Seniors,
Greetings of the day!
In my company, one employee resigned in Feb-2009. We issued him experience and relieving letters; however, he is now requesting another copy as he has misplaced the original.
Kindly guide me on the process I should follow. Should I mention "duplicate copy" on his letters? Please guide me, and if you have a sample, do help me with that.
Thanks in advance.
With regards,
Deepmala
From India, Delhi
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2Greetings of the day!
In my company, one employee resigned in Feb-2009. We issued him experience and relieving letters; however, he is now requesting another copy as he has misplaced the original.
Kindly guide me on the process I should follow. Should I mention "duplicate copy" on his letters? Please guide me, and if you have a sample, do help me with that.
Thanks in advance.
With regards,
Deepmala
From India, Delhi
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Hi Deepmala,
The copy of the letter might be with HR. It's better to take a Xerox copy and give it to him. No issue, even if he wants it in the original, then ask him to provide it in writing. After that, prepare a similar letter, issue it, and write a note on the same enclosing his request letter and file.
Thanks and regards,
Kameswarao
From India, Hyderabad
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The copy of the letter might be with HR. It's better to take a Xerox copy and give it to him. No issue, even if he wants it in the original, then ask him to provide it in writing. After that, prepare a similar letter, issue it, and write a note on the same enclosing his request letter and file.
Thanks and regards,
Kameswarao
From India, Hyderabad
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Relieving & Experience Letter.doc