Dear Cite HR Member,
Can anyone please tell me what should be the CONTENTS of an Employee Personnel File, i.e., his present/permanent address, his CV, driving license, and his certificates? Do you have any specific form/format for this? I need to update/upgrade my employees' file. Your suggestions/advice in this regard will help me a lot.
Thanks & regards,
Rekha
From India, Delhi
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14Can anyone please tell me what should be the CONTENTS of an Employee Personnel File, i.e., his present/permanent address, his CV, driving license, and his certificates? Do you have any specific form/format for this? I need to update/upgrade my employees' file. Your suggestions/advice in this regard will help me a lot.
Thanks & regards,
Rekha
From India, Delhi
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Hi Rekha,
Employee personel file should include the following documents:
1. Appointment form With Photo
2. PERSONAL DATA FORM
3. COPES OF EDUCATIONAL / PROF. QUAL. CERTIFICATES
4. COPY OF AGE CERTIFICATE
5. PF / FPF, ESI Form
6. GRATUITY NOMINATION FORM
7. MEDICLAIM PROPOSAL FORM
8. CONVEYANCE DECLARATION FORM
9. DRIVING LICENSE COPY
10. COPY OF PASSPORT / RATION CARD
11. HOUSE RENT DECLARATION WITH ADDRESS
12. COPY OF APPOINTMENT LETTER
13. REFERENCE LETTERS (2) ON RS. 10/- Stamp Paper
14. JOINING REPORT
15. REFERENCE CHECK(Reliving certificate from last Employer)
16. APPLICATION FOR EMPLOYMENT
17. CONFIDENTAIL AGREEMENT BOND(D cat and above)
18. COPY OF CONFIRMATION LETTER OF APPOINTMENT
19. INTERVIEW SHEET
20. ASSESSMENT FORM & TRAINING REPORT
21. PARTICULARS OF SALARY ENHANCEMENT IF ANY
22. VOTER'S LIST / I. CARD COPY
23. PROMOTION LETTER(S)
24. TRANSFER LETTER(S)
25. HOUSE RENT AGREEMENT (LEASE DEED)
26. COPY OF INTERNAL, EXERNAL PROGRAMME ATTENDED
27. DISCIPLINARY ACTION MEMOS
28. APPLICATION OF ADVANCE / EXGRATIA IF ANY
This do cahnge from company to company.
Hope this would be useful to you.
Regards
Kiran.N
From India, Gurgaon
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Employee personel file should include the following documents:
1. Appointment form With Photo
2. PERSONAL DATA FORM
3. COPES OF EDUCATIONAL / PROF. QUAL. CERTIFICATES
4. COPY OF AGE CERTIFICATE
5. PF / FPF, ESI Form
6. GRATUITY NOMINATION FORM
7. MEDICLAIM PROPOSAL FORM
8. CONVEYANCE DECLARATION FORM
9. DRIVING LICENSE COPY
10. COPY OF PASSPORT / RATION CARD
11. HOUSE RENT DECLARATION WITH ADDRESS
12. COPY OF APPOINTMENT LETTER
13. REFERENCE LETTERS (2) ON RS. 10/- Stamp Paper
14. JOINING REPORT
15. REFERENCE CHECK(Reliving certificate from last Employer)
16. APPLICATION FOR EMPLOYMENT
17. CONFIDENTAIL AGREEMENT BOND(D cat and above)
18. COPY OF CONFIRMATION LETTER OF APPOINTMENT
19. INTERVIEW SHEET
20. ASSESSMENT FORM & TRAINING REPORT
21. PARTICULARS OF SALARY ENHANCEMENT IF ANY
22. VOTER'S LIST / I. CARD COPY
23. PROMOTION LETTER(S)
24. TRANSFER LETTER(S)
25. HOUSE RENT AGREEMENT (LEASE DEED)
26. COPY OF INTERNAL, EXERNAL PROGRAMME ATTENDED
27. DISCIPLINARY ACTION MEMOS
28. APPLICATION OF ADVANCE / EXGRATIA IF ANY
This do cahnge from company to company.
Hope this would be useful to you.
Regards
Kiran.N
From India, Gurgaon
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Hi Kiran,
Thank you so much for answering my query within the shortest time. I'll work on this. Yes, there are certain things which I won't be able to include. Thanks again.
Any more suggestions from the other Cite HR members will really be helpful for me.
Thanks & regards,
Rekha
From India, Delhi
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Thank you so much for answering my query within the shortest time. I'll work on this. Yes, there are certain things which I won't be able to include. Thanks again.
Any more suggestions from the other Cite HR members will really be helpful for me.
Thanks & regards,
Rekha
From India, Delhi
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Hi Rekha,
Kirn has covered almost all the necessary aspects. Here are a few more things you can add:
1. Copy of the offer letter
2. Experience/clearance certificate from the last employer
3. Medical fitness certificate
4. Joining report/induction report
5. Job description, etc.
Regards,
Mahasweta
From India, Vadodara
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Kirn has covered almost all the necessary aspects. Here are a few more things you can add:
1. Copy of the offer letter
2. Experience/clearance certificate from the last employer
3. Medical fitness certificate
4. Joining report/induction report
5. Job description, etc.
Regards,
Mahasweta
From India, Vadodara
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Everything has been covered in a detailed manner. However, as per my company rules, the following additional documents may be of help to you:
- IQ Test Result
- Change Form (in case of marital status changes, etc.)
TC.
Rgds,
Safi
From Pakistan, Multan
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- IQ Test Result
- Change Form (in case of marital status changes, etc.)
TC.
Rgds,
Safi
From Pakistan, Multan
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Hi Rekha, Please find the attached doc below, it is the check list of the contents in an Employee File.. Cheers.:)
From Kuwait, Kuwait
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From Kuwait, Kuwait
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Hi,
You can refer to the thread: https://www.citehr.com/190737-person...-employee.html Here, you will find an Excel sheet created by one of the CiteHR members as an attachment, which will help you manage employee data.
Regards,
DGB
From India, Mumbai
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You can refer to the thread: https://www.citehr.com/190737-person...-employee.html Here, you will find an Excel sheet created by one of the CiteHR members as an attachment, which will help you manage employee data.
Regards,
DGB
From India, Mumbai
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(Fact Checked)-The user reply suggesting to refer to an Excel sheet in a Cite HR thread for managing employee data is helpful for organizing files. (1 Acknowledge point)
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HR Manual (Employee Hand Book).doc
Zipped File HR Acti.zip
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(Fact Checked)-The user's reply is correct. It provides valid additional suggestions for the contents of an employee personnel file. (1 Acknowledge point)