Dear All Members,
I am working in a facility management company as Manager of HR. We have a workforce of approximately 300 employees, and I am looking to implement coding for all.
You are all requested to provide me with the procedure for coding.
Note: Due to contractual labor, we are experiencing a high attrition rate.
Thanks and Regards,
Vikas Kumar
From India, New Delhi
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16I am working in a facility management company as Manager of HR. We have a workforce of approximately 300 employees, and I am looking to implement coding for all.
You are all requested to provide me with the procedure for coding.
Note: Due to contractual labor, we are experiencing a high attrition rate.
Thanks and Regards,
Vikas Kumar
From India, New Delhi
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Hello Vilas,
You could code employees numerically or alphanumerically.
Numeric coding - Considering your high attrition rate, you could use a five-digit numeric code beginning with 00001, 00002, and so on, depending on:
a) First, by the date of joining
b) Then alphabetically if the date of joining is the same.
Numeric coding is easy when using spreadsheets, especially in payroll, as it is not case-sensitive.
Alphanumeric coding - You could assign various alphabetical combinations to each department in your company.
e.g. Admin - AD, Accounts - AC, Finance - FN, Production - PD... and so on...
Depending on the dates of joining of employees in those departments, you could chronologically code them. Here you can reduce the digits to 3 (e.g. - AD 001, FN 001, HR 001...), as the department-wise attrition would be less compared to the entire organization's attrition.
Let me know if this helps.
Cheers
From India, Pune
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You could code employees numerically or alphanumerically.
Numeric coding - Considering your high attrition rate, you could use a five-digit numeric code beginning with 00001, 00002, and so on, depending on:
a) First, by the date of joining
b) Then alphabetically if the date of joining is the same.
Numeric coding is easy when using spreadsheets, especially in payroll, as it is not case-sensitive.
Alphanumeric coding - You could assign various alphabetical combinations to each department in your company.
e.g. Admin - AD, Accounts - AC, Finance - FN, Production - PD... and so on...
Depending on the dates of joining of employees in those departments, you could chronologically code them. Here you can reduce the digits to 3 (e.g. - AD 001, FN 001, HR 001...), as the department-wise attrition would be less compared to the entire organization's attrition.
Let me know if this helps.
Cheers
From India, Pune
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Hi Vikas,
Good question...!! :)
I have experience with this type of coding from my previous company. I hope it will be helpful to you.
Make two parts for employees: permanent employees and temporary employees (contractual workers).
Assign a code number to each department. For example, Production (01), Marketing (02), Accounts (03), and so on.
Then assign a code of 001 to the employees of the respective department.
The code will now be the Department's code + Employee's Code. For instance:
- Production - 01001, 01002
- Marketing - 02001, 02002
- Accounts - 03001, 03002
You can expand the coding system based on the increase in the workforce.
If needed, assign a different code for workers. For example, if you have a total of 7 departments, assign codes like 08 for Production workers, 09 for Dispatch, 10 for Stores, and 11 for Temporary workers, etc.
There are limitations for contracted labor based on the labor contractor's license. You can assign different codes for each contractor as a department. For instance:
- Code 11 for labor by XYZ contractor
- Code 12 for labor by ABC, etc.
The number of departments will remain constant, extendable up to 99. Employee codes can be extended up to 999 per department.
Employee code numbers can be extended without any limit.
Be creative and aim to make the system simple for all workers to easily remember.
If you have any queries, feel free to revert back.
All the best...!!
From India, Chandigarh
Acknowledge(0)Amend(0)
Good question...!! :)
I have experience with this type of coding from my previous company. I hope it will be helpful to you.
Make two parts for employees: permanent employees and temporary employees (contractual workers).
Assign a code number to each department. For example, Production (01), Marketing (02), Accounts (03), and so on.
Then assign a code of 001 to the employees of the respective department.
The code will now be the Department's code + Employee's Code. For instance:
- Production - 01001, 01002
- Marketing - 02001, 02002
- Accounts - 03001, 03002
You can expand the coding system based on the increase in the workforce.
If needed, assign a different code for workers. For example, if you have a total of 7 departments, assign codes like 08 for Production workers, 09 for Dispatch, 10 for Stores, and 11 for Temporary workers, etc.
There are limitations for contracted labor based on the labor contractor's license. You can assign different codes for each contractor as a department. For instance:
- Code 11 for labor by XYZ contractor
- Code 12 for labor by ABC, etc.
The number of departments will remain constant, extendable up to 99. Employee codes can be extended up to 999 per department.
Employee code numbers can be extended without any limit.
Be creative and aim to make the system simple for all workers to easily remember.
If you have any queries, feel free to revert back.
All the best...!!
From India, Chandigarh
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Attrition-rate. xls
HR Manual (Employee Hand Book).doc
Attrition-rate- in-different-se ctors_906.jpg